Accounts Accounts Payable

BEVERLY LADNIER

Houston, TX ***** I C: 281-***-**** I *******.*******@*****.***

SUMMARY

Proactive and results-driven professional with a proven track record of providing executive support and leading teams to enhance business operations. Highly dependable and detail-oriented, skilled at managing multiple tasks and priorities. Extensive experience across office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations, and contract administration. Known for delivering exceptional customer service and fostering strong team collaboration

Account Payable Staff Assistant – Community Health Choice 2/2022 to Present

• Process and record invoices accurately in the accounting system.

• Communicate with administrators to resolve discrepancies between invoices and purchase orders.

• Distribute invoices to relevant departments for proper receipting and approval.

• Address and resolves discrepancies with vendors and internal administrators in a timely manner.

• Investigate and resolve issues related to address and resolve accounts payable invoice logs.

• Support monthly close and audit processes as needed, ensuring smooth operations and compliance. Business Office Manager - Magnatex Pumps Inc. 10/2015 to 06/2020

• Provided comprehensive support to the President and CFO, managing daily duties such as scheduling appointments, maintaining calendars, arranging travel, preparing confidential documents, screening visitors, handling correspondence, compiling expense reports, maintaining organized filing systems, and coordinating meetings to ensure seamless daily operations.

• Managed recruitment and onboarding for a team of fifteen clerical and administrative staff, overseeing their daily tasks and ensuring efficient performance.

• Maintained office supply inventory, managing product purchases as necessary to meet operational needs.

• Resolved customer inquiries and billing issues, ensuring exceptional service and prompt resolution.

• Handled supply purchasing and inventory management for office operations and equipment maintenance, ensuring resources were well-stocked and in working order.

• Streamlined office operations by automating tasks such as client correspondence, record tracking, and data management in database and case management software, improving efficiency.

• Coordinated office activities and operations to maintain compliance with company policies and ensure operational efficiency.

• Provided clerical support to over five managers, assisting with various administrative tasks to ensure smooth workflow.

• Created and managed electronic customer records, performing data entry and handling administrative tasks related to billing and accounts receivable.

• Developed and documented office procedures, creating up-to-date standard operating procedures (SOPs) to train administrative staff thoroughly.

• Administered filing systems (both physical and digital), maintaining well-organized and easily accessible records for team members.

Accounting Assistant - BULLEN PUMP & EQUIPMENT, INC. 7/1996 to 03/2015

• Organized and coded invoices and other financial records to ensure accuracy and consistency in record-keeping.

• Reconciled company credit cards and expense accounts, ensuring all transactions were accurate and aligned with company policies. Coordinated timely payments from vendors, clients, and accountholders, ensuring smooth cash flow and strong relationships.

• Reviewed purchase documents and cross-checked with company receipts to ensure reconciliation with statements.

• Monitored income and expenses for the sales team, ensuring proper tracking and reporting of financial activities.

• Updated and reconciled accounts payable, matching purchase orders with invoices to maintain financial accuracy.

• Coordinated project materials and schedules, ensuring efficient communication and timely preparation of progress reports.

• Recorded financial data in Excel spreadsheets and managed inventory, ensuring precise tracking of assets and expenditures.

• Tracked employee time and attendance, processing payroll entries and reports for 45 employees, including both salaried and hourly staff.

• Prepared weekly payroll for employees, ensuring accurate compensation, and managed month-end closing entries, delivering detailed reports and maintaining thorough records. PROFESSIONAL SKILLS:

Strong communication and interpersonal skills, excellent team player and quick learner, good listening, and problem-solving skills

TECHNICAL SKILLS

Microsoft – Word - Excel – PowerPoint

EDUCATION

University of Houston – Central – Bachelor of Business Administration

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