Executive Assistant Administrative Manager

GAIL JOHNSON

404-***-**** *****************@*****.*** linkedin.com/in/ggailj

EXECUTIVE ASSISTANT

Energetic Executive Assistant supporting C-Suite in for-profit and non-profit organizations with integrity and discretion. Administrative manager with exceptional planning and organizing skills achieving high value results. Proficient effective gatekeeper who is adaptable to various situations, personalities, and levels of confidentiality. Prepares, well-researched, correct documents, manages multiple time-sensitive calendars, and effortlessly performs daily office projects and tasks. Known for offering the broadest range of administrative support in detailed, deadline-driven environments. Core competencies include: Event Management Microsoft Office Suite Customer Relations Office Operations Accounts Receivable Team Building Notary Conservation Resources Greenville, South Carolina, March 2019 – Feb. 2025 Executive Assistant Administrative Manager, (Remote/Hybrid) Support the CEO as extension of his right-hand enabling him to advance company initiatives and goals. Exhibits sound judgment within priorities, supported CEO to prioritize the achievement with business goals. Anticipates CEO’s needs and plans accordingly while easing collaborative communications. Supported CEO and focused on high-value activities managing critical to vital tasks to delegate or decline. Collaborator capable of cultivating strong relationships across the firm with a can-do attitude.

• Prepare and organize legal and strategic materials and plans, support board meetings and their materials.

• Air traffic controller of the calendar supporting all aspects of CFO’s daily work routine to stay current and organized on priorities and urgent deadlines.

• Balancing the full range of priorities and commitments, obligations, and initiatives as the appointed manager the daily operations and workflow.

• Ensuring personal medical statement and family travel planning, booking through “TripIt App” where scheduled itineraries were managed to refine both personally and corporate travel.

• Took the initiative both skillfully when time management and overcommitted became sensitive to goals and time constraints. Displayed integrity and discretion recognizing the importances of confidentiality when accessing key information available.

• Maintained the Greenville Office finances which includes Visa Corporate credit card buying as needed, reconciliation of monthly statement, and providing to accounts payable proper documentation supporting credit card expenses.

• Prepares monthly expense reports for all staff members in SAP Concur expense software, 2024.

• Offered administrative backup for the Exeter, New Hampshire Head Quarter’s office.

• Maintained licensing for Notary Public of South Carolina for closing documents and notarizes signatures.

• Submitted forms necessary to COO for renewal of City of Greenville, SC Business License for building owner, on behalf of Conservation Resource Partners, LLC to the Exeter office for final preparation, signature, and payment.

• Planned annual meetings with corporate Office Manager for local and international investors, including all travel accommodation, event planning, and presentation materials.

• Safety Committee Representative for the Greenville Office GAIL JOHNSON

404-***-**** *****************@*****.*** linkedin.com/in/ggailj Executive Assistant, United Way of Greenville County, May 2015 – June 2018 Liaison between the Board of Trustees and Executive Committee supporting those relationships. Support the President and Executive Team, manage calendars, arrange travel, expense reports & staff meetings.

• Decide priorities for executives, redirect matters to staff where proper, and handle matters personally.

• Provided departmental support for executives as first POC answering questions with tact, diplomacy, and resolution.

• Execute Quality Control of Community Impact data management of department and volunteers. Organize and manage the Community Impact Agenda, attend meetings, draft minutes, and summaries.

• Direct administrative support to VP of Community Impact scheduling, planning, and organizing events.

• Prepares monthly expense reports for Executive Staff in SAP Concur expense software.

• Helps with organizing complex activities such as coordinating and providing arrangements for annual meetings, office meetings, and conferences.

Broker’s Assistant, Risk Placement Services, Inc, September 2010 – January 2015 Support Broker developing marketing plans for accounts. Prepare and coordinate meetings, manage calendars and agendas for Executives.

• Performed account billing activities, quotes, binder, invoices, surplus lines filings, underwriting data to markets. Adept in most MS Platforms

EDUCATION

Southeastern Louisiana University - Hammond, LA – 2 years CORPORATE SPONSORED TRAINING

Dale Carnegie Leadership Mastery Course, 3 months, 2017 VOLUNTEER COMMUNITY WORK

Meals on Wheels

Treasurer, PTA, Year, 2 years

United Way Events, Greenville, SC

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