Accounts Payable Ap Specialist

LEACER C. BROOKS

PROFESSIONAL EXPERIENCE

Energy Transfer Operation January 2024 – July 2024

AP Specialist

• Process high volume of PO invoices using SAP – average over 150 daily invoices

• Export invoices into Excel and review exported invoices prior to processing

• Reach out to buyers when PO balances were insufficient to gain clarity on next steps

• Scanning invoices into production for processing

• Coding, entering, and processing invoices as needed

• Three-way matching

• Research PO invoices to ensure the correct PO is assigned to the right vendor and supplier Acuity Eyecare January 2023 – May 2023

AP Specialist

• Completed transfer of ownership applications

• Process vendor credit applications

• Processed release of payment documents

• Communicated effectively with our utility department to ensure name transfer

• Communicated effectively with the controller and legal department

• Vendor relationship/management

• Invoice payments

Dot-It Restaurant Fulfillment, LLC April 2022 – December 2022 Sr. AP Specialist

• Enter, match and code invoices

• Review and verify invoice for proper approvals

• Responsible for account reconciliations

• Sales tax and states tax coding to correct GL

• Ensure invoice accuracy of sales tax for each state

• Code and match invoices to receiving paperwork

• Enter and upload invoices into the accounting system

• Reconcile accounts payable transactions

• Monitor accounts to ensure payments are up to date

• Research and resolve invoice discrepancies and issues such as tax and shipping charges

• Maintain vendor files within software systems

• Correspond with vendors and provide customer service to respond to inquiries

• Complete additional tasks as assigned

TDIndustries, Inc. January 2021 –March 2022

AP Specialist

• Full-cycle Accounts Payable in Dynamics

• Prepares and processes invoices, packing slips, and purchase orders for entry into Dynamics 365 and Ephesoft.

• Handled AP email and forwarded emails to appropriate department.

• Resolves discrepancies on vendor invoices by interfacing with other departments, vendors, or contractors.

• Follows up on lien waivers and sales tax information with vendors.

• Initiates and follows up on outstanding vendor compliance issues to ensure they are completed in a timely manner

Pioneer Natural Resource October 22, 2018 to November 2020 Accounts Payable Assistant II

• Review codes and process incoming invoices.

• Resolves inquiries from vendors regarding payments and statements discrepancies.

• Process invoices adjustments as appropriate

• Purchase orders exception processing- including interface, holds and various issues

• Prepare specialize reports with complications from various accounting systems

• Communicating with foremen and superintendents regarding invoices to insure correct coding for various projects

• Communicating with various departments regarding vendors payments.

• Assist with payment and invoices inquiries from suppliers, purchase and Non-Operations

• Reconcile and prepare invoice various reports

• Work on special projects assigned by managers

Baylor Scott & White Health February 26. 2018 to July 30, 2018 Accounts Payable Specialist

• Processing Invoices on a daily in IMMS

• Matching Purchase orders and Purchase orders Receipts.

• Getting Directors approval on some invoices without purchase order numbers according to contract.

• Auditing check run for correct vendors, invoice numbers, and amounts.

• Coding to the general ledger

• Matching checks to invoices and purchase orders after check-run.

• Requesting Proof of delivery to insure a purchase has been close and products have been receipted in properly.

• Entering credit memos in IMMS.

• Working with vendors, directors and our material department on a daily basis.

• Researching vendor payments for vendors.

• Work to help the corporate office when they need additional information North American Title Company September 2013 to January 2018 Office Manager / Accounts Payable Specialist

• Answering multi-line Phone

• Ordering Company Supplies.

• Researching information and answering question for clients.

• Entering payments requests into system so invoices can be paid

• Breaking down and balancing and paying the FedEx accounts for company.

• Opening new order using SoftPro.

• Research vendor numbers and payments in JD Edwards.

• Scanning, e-mailing, faxing Title Commitments, Surveys, and Final HUDs.

• Receipt in earnest money and email EMD receipts.

• Receive FedEx/Ups packages and distribute them.

• Reserve conference rooms for meetings and closings. Lon Lovell CPA January 2012 to March 2013

Accounting Clerk

• Handled full cycle Accounts Payable responsibilities

• Matched checks with invoices

• Entered vendors invoices in system using Brix accounting software

• Made deposits 3 days a week

• Ran Accounts Receivables aging reports.

• Handled commercial collections

• Answered multiline phone system

• Reconciled vendor statements

• Processed checks according to ageing report

• Researched and resolved invoice payment and discrepancies.

• Ordered office supplies

• Matched checks with invoices and mailed.

• Scanning, coping, faxing, e-mailing, and filing. Shelby Operating Company March 2009 to December 2011 Receptionist

• Typed reports for Royalty and Engineer managers weekly using excel.

• Ran AR aging reports and also handled commercial collections phone calls

• Performed full cycle Accounts Payable responsibilities

• Matched checks with statements and mailed as needed

• Kept record of supplies that needed ordered

• Opening and distributing mail for the whole company to ensure mail got to right

• Source in a timely manner

• Other duties as assigned

SKILLS:

• SAP

• Oracle

• AS400

• JD Edwards

• Brix

• Microsoft Excel

• CNG Advance Capture Scanning

• MasterBuilder

• SoftPro Select

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