Executive Assistant Administrative

Carol A. baumann

734-***-**** / *************@*****.***

Qualifications

Executive Assistant and Senior Administrative Associate accomplished in fast-paced, global office environment, supporting Directors, Executive Chief Engineers and Sr. Executives

30 years of administrative experience

Worked for Top 100 and 500 tier companies with knowledge-base and familiarity within BASF Corporation and General Motors’ cultures, procedures and policies

Self-starter, work well independently and in team environments

Excellent phone and email etiquette

Exceptional inter-personal and written communication skills.

Experience in public speaking and presentations

Proficient in Microsoft 365 Applications (Excel, PowerPoint, Word)

Proficient in Calendar Management in Outlook, Teams /Jabber/Webex

Knowledge with SRM/SAP Systems – Purchase Orders, Supplies, etc.

Proficient in organizing large meetings and events

Experienced with global, multi-destination travel arrangements

Active involvement in BASF safety programs – Success Factors/LMS Online safety training administration

Office Safety and Evacuation Coordinator, FASTeam (First Aid Safety Team) member, former Information Protection Officer

Proficient in expense reporting

High regard for confidentiality

Professional Experience

05/2022 – 01/2025

11/2013 – 04/2022

11/2010 – 11/2013

07/2007 – 02/2009

10/1997 – 07/2007

11/1991 – 10/1997

09/1989 – 08/1991

General Motors Corporation – GTC - Executive Assistant

BASF Corporation – Sr. Administrative Associate – CCE

BASF Corporation – Administrative Associate - EDN

Masco Corporation – Administrative Assistant – Risk Management

Masco Corporation – Administrative Assistant – Marketing

Masco Corporation – Legal Secretary

General Motors Corporation – Legal Secretary

Warren, MI

Southfield, MI

Wyandotte, MI

Taylor, MI

Taylor, MI

Taylor, MI

Detroit, MI

Positions/Responsibilities

GENERAL MOTORS CORPORATION -GTC- WARREN, MI

05/2022 – 01/2025 Executive Administrative Assistant – Support to Global Executive Chief Engineer, Chief Engineers and Teams

Executive support to Exec. Chief Engineer – Global Mid-size Trucks, Medium-Duty Trucks, Vans, GEM, Accessibility and Intl. Export Management

Global executive support to Chief Engineers for Global Product Programs -Global Crossovers and Family of Vehicles; and Global Product Program Management

Cross region calendar management (U.S., China, Korea,, Brazil and Mexico)

Global and domestic travel

Expense Reports

Administrative team meetings, Holiday Op. Good Cheer for Foster Children and summer team picnic coordination

BASF CORPORATION – WE CREATE CHEMISTRY – SOUTHFIELD, MI

11/2013 – 04/2022 Senior Administrative Associate – Support to Vice President and Sales Team

Support to Vice President, Mobile Emissions Catalysts, NA & SA

Office Management/day to day activities

General administrative assistance to Sales & Marketing, Engineering and Finance teams

High involvement in annual Evacuations, Safety, Security, Information Protection and First Aid for office occupants

Administrator/content owner for Success Factors - LMS (Learning Management System) online corporate training

Participation in Site Quarterly office presentations regarding all aspects of safety and security at the Southfield site

Responsible for managing and ordering all office, coffee/kitchen supplies

Save CCE agreements, in ICM (iCertis Contract Management)

Covisint Administrator for Global CCE- OEMs Portal

Formerly involved in Site Safety Committee with participation in monthly SSSC meetings and planning of annual

Global Safety Week activities

Planning and coordination of (SAE, NAIAS annual meetings/events, leadership meetings

Receive daily deliveries and assist in shipping packages as requested

BASF CORPORATION – THE CHEMICAL COMPANY – WYANDOTTE, MI

11/2010 – 11/2013 Administrative Associate for Vice President – N-EDN/R (Dispersions & Resins) Team

Manage busy Executive’s calendar who lives out of state and travels 90% of the time

Arrange large meetings and events on and off-site

Liaison between VP, other management, staff employees and customers

Responsible for executive expense reporting and reconciliation

Organize leadership team monthly meetings and group quarterly Communication Meetings for N-EDN/R

Access IT, IT Catalog (now MyLink), Supply Orders

Responsible for on-boarding and exiting employees

Coordinate and oversee building enhancements for the group as needed – maintenance, moving furniture, etc.

SAP Purchase Orders/Service Entries

Charter member of EDN/R Office Safety Team

Safety Team Evacuation Coordinator, present at Monthly Safety Meetings and weekly Office Safety Meetings

Mockingbird Administrator (now LMS)– Online corporate training

Lead and actively participate in various projects as required

MASCO CORPORATION – TAYLOR, MI

07/2007 – 02/2009 Administrative Assistant – Risk Management

Researched and maintained operating companies’ locations code list

Managed job class codes from payroll data base

Analyzed and benchmarked lag time for claim notifications sent to insurance third party administrators

Prepared and filed state workers compensation applications and reports (quarterly, semi-annual and annual)

Reviewed and verified insurance premiums, bonds and miscellaneous insurance assessments

Corresponded with third party administrators and customers via letters, emails and conference calls

Administrative and miscellaneous tasks as required

10/1997 – 07/2007 Administrative Assistant – Marketing

Coordinated and worked at annual industry trade shows, involving overnight travel out of state; assisted with registration, on-site meetings, assisted customers & provided miscellaneous support to executive management while out of town

Developed and implemented Masco Logo Brochure for customer information to distribute at trade shows and other corporate venues

Maintained Sales and Marketing group contact information via intranet site and miscellaneous database work

Supported Marketing Director and four department managers with projects and daily tasks

Key player in Office Workflow Simplification Project which resulted in cost savings of supply inventory, eliminating redundancy in workload and better communication amongst department staff

11/1991 – 10/1997 Legal Secretary

Supported two corporate attorneys – Environmental and in Mergers & Acquisitions

Scheduled domestic and international flights, hotels, ground transportation

Prepared expense reports, kept calendars and planned large meeting events

Typed lengthy legal documents from dictation and written copy

Created and maintained legal files including archiving

Answered multiple phone lines and reviewed daily mail

GENERAL MOTORS CORPORATION - DETROIT, MI

09/1989 – 08/1991 Legal Secretary/Word Processor

Developed and implemented Procedures and Instructions Manual for department training

Created a Work Order Form which improved workload turnaround time in clerical word processing center

Handled administrative and clerical functions for two lawyers and one paralegal

Education

DAVENPORT UNIVERSITY- F/K/A DETROIT COLLEGE OF BUSINESS – DEARBORN, MI

Associate in Business Administration (Cum Laude)

Additional Learning - BASF Courses:

Time and Priority Management/Outlook Course – October 2019

Corporate Financial Course “Apples and Oranges” – January 2012

Lotus Notes Working Smart – May 2012

Mockingbird/and Learning Management System/Success Factors - Training – 2011 - 2016

Welcome to BASF – November 2011

Project Management – November 2011

Professional and Community

Co-Hosted on Live Radio Program –WMUZ- 103.5FM in Detroit April 2012

C.E.R.T - Community Emergency Response Team Member (Emergency Response/CPR Certified and AED) 2009 – 2013

Volunteered as on-camera phone receptionist for Detroit Public Broadcast System (PBS) with MASCO Corporation sponsored program 1995

Volunteered for LIFE Remodeled – various years (2014 – 2018 at BASF) (Habitat for Humanity years prior with Masco Corp.)

Volunteered at Homeless Shelter in Pontiac for outdoor clean up project with CCE office July 2021

Community advocate for abandoned, stray or feral cats / Member of Michigan Humane Society and ASPCA (American Society for the Prevention of Cruelty to Animals)

Caregiver for family members, Power of Attorney, Patient Advocate and Trustee of Estate for Aunt (8 years) and Mother (4 years - current)

Contact this candidate