Export Import Logistics Specialist
Resume:
PROFESSIONAL SUMMARY
A well-rounded, results-driven, experienced, collaborative,
and entrepreneurial logistics specialist.
I have a long standing experience working in
multifunctional teams and thriving in a multicultural environment. I inspire to build engagement and trust with stakeholders in my field of work.
I create and implement new, ambitious projects that have a positive impact on optimization of logistics processes and reducing of logistics costs.
It is in this last aspect that I excel and get results. KEY ACHIEVEMENTS AND WHAT MAKES ME
DIFFERENT
Product procurement/supplier relationship
management
Management of purchase/selling contracts
Finalized negotiations with shipping lines,
formalisation of standard operating
procedures
Freight cost management/cost reduction
Solid basis management of all types of transport
Bulk/container shipping
Management of loading, transportation, discharge operations
Successful management of urgent supply
worldwide in a volatile freight market
Operational monitoring/documentary instructions/ shipping documents/LC management/invoicing
KPI analysis
Litigation management
Management of corporate customers, stock
management, VMI/consignment stock
International regulations/national legislation control
Monitoring of customs clearance process
Optimization of operational procedures, sales and finance operations
EDUCATION & TRAINING
School of Management and Trade, EGC (France)
Specialization: Export Manager (Master degree)
Baltic Technical State University (Russia)
Specialization: International Industrial Management
(Bachelor degree)
TOEIC (905 points)
Customs procedures
VAT, IATA
Microsoft office
SOFTWARE KNOWLEDGE
SAP, AS400, DAX, D365
Sharepoint, Word, Excel (pivot table, Vlookup)
PowerPoint, Outlook, Lotus Note
VIKTORIA SMELOVA
IMPORT EXPORT LOGISTICS
SPECIALIST
KEY STRENGTHS
Strategic thinking
Strong drive for results
Collaborative mindset
Entrepreneurial attitude
Building relationships
Consistency and reliability
KEY SKILLS
Mastery of Supply Chain
Excellent negotiation skills
Building engagement and trust
with stakeholders
Mastery of Incoterms
Project management
Contract management
Procurement management
Optimization of logistics
processes
Reducing of logistics costs
Setting up of SOPs
LANGUAGES
Russian (native)
English (fluent, C1)
Spanish (fluent, C1)
German (advanced, C1)
French (fluent, C2)
CONTACT
Av. d’Aïre 73 - 1203 Genève
Suisse
********.*******@*****.***
Nationality: French, Russian
Working permit: B
Geneva, CH - 02.2023 - to date
SWINTER SA
(Agro food trading)
Geneva, CH - 11.2020 - 12.2022
International organisations, UN
(The Global Fund, WHO)
Geneva, CH - 01.2020 - 08.2020
SOLEVO (group Helios)
(Solutions for agriculture, trading of
chemical products)
Geneva, CH - 08.2015 - 12.2019
METAFRAX TRADING
(Trading of chemical products)
Geneva, CH - 03.2015 - 06.2015
SWISS ONE SAFETY
(Trading of protection equipment)
Accomplishments
Supply Chain and Logistics Consultant
Geographic zones: Import - Asia, Europe; Export - Africa, Europe
Set up of logistics SOPs
Vendor analysis
Negotiation of international contracts
Shipment organisation
Documentary management
International logistics process/supply chain optimization Shipping Supply Operations Consultant
Geographic zones: Import - Asia; Export - World (98 countries)
Purchase order management/supply monitoring
Shipment organization (ocean/rail/road
transport, documentary management, pre alert monitoring, securing import permits/green lights, delay resolution, claim handling, invoicing)
Freight cost analysis, looking for alternative transport solutions
Monitoring customs clearance process
International logistics process optimization
Process management with internal and external stakeholders
Follow-up of the evolution of national regulations and anticipation of the impacts
Project management
Carrying out of supply chain activities for emergency responses by coordinating them across HQ, Regional and Country Offices Senior Freight Operations Specialist (temporary position) Geographic zones: Import - Asia, Europe, Russia; Export - Africa
Product procurement/management of supplier
relationship
Setting up of logistics SOPs (standard operating procedures)
Evaluation of logistics costs per country/origin/supplier/ business line
Freight cost negotiation with shipping lines
Shipment organization (maritime, air transport)
Continuous improvement of international delivery process
Development of dashboards for operational monitoring
Optimization of the ERP functionalities
Operational monitoring
Logistics and Sales Administration Manager
Geographic zones: Import - Russia, Europe; Export - world
Management of railway supply
Forecast analysis
Issuance of purchasing/selling contracts
Planning process/stock management (daily update with warehouses)
Shipment organization (maritime, road, rail, transport), cargo insurance, control of shipping documents,
continuous improvement of international delivery
process
Charter party management for bulk shipments
Claim management
Supervision of fees per transaction/monthly
reconciliation to identify gains/losses
Support to finance department for the
monthly/quarterly/yearly closing
Import/Export/Logistics Coordinator (temporary position) Geographic zones: Import - Asia; Export - US, Europe Geneva, CH - 09.2013 - 10.2014
SHELL & VIVO LUBRICANTS
(Distribution/commercialization of
lubricants)
Geneva, CH - 09.2009 - 09.2013
GIVAUDAN
(Manufacturing of fragrance and
flavor)
Angouleme, FR - 09.2006 - 07.2009
LEROY-SOMER MOTORS
(Alternator/motor manufacturing)
Angouleme, FR - 03.2004 - 08.2006
SOPPEC
(Aerosol paint manufacturing)
Purchase/sales order management, management of
maritime supply, documentary management, cargo
insurance, invoicing/accounts receivable/payable follow- up
Sales Administration Coordinator
Geographic zones: Import/Export - Africa
Optimization of operational procedures
Cargo shipment supervision (collaboration with forwarders
(maritime transport), inspection companies/agents, verification of shipping documents)
Sales and Finance Operations support from order to cash cycle (analysis of incoming payments, reconciliation of data between accounting/logistics departments, payment preparation, interest calculation)
KPI analysis
Customer Care Representative (corporate customers) Geographic zones: Import - US, Africa; Export - world
Management of road/air/maritime transport
Operational monitoring (forecast analysis, sales order management, stock management (VMI: vendor managed
inventory), consignment stock
Management of project “Shipment in bulk of flagship product”
Product phase in/phase out/verification of master data accuracy
Nonconformity treatment (logistic/financial)
Documentary/LC management
Export/Sales Administration Coordinator
Geographic zones: Export - Russia, ex-USSR, Africa
Management of project “Implementation of new
exportation procedures”
Verification of customer’s solvency, obtaining credit insurance COFACE
GOST-R certification
Deployment flow coordination (factory - warehouse)
Operational monitoring (forecast analysis, sales order management, stock management,
planning/production/scheduling follow-up, shipment organization (road, maritime, air transport), documentary/LC management, cargo insurance, invoicing, issuing of credit/debit notes, account receivable/payable follow-up)
Non conformity treatment (logistic/financial, working with insurance companies on contentious issues)
Export Sales Assistant
Geographic zones: Export - Russia, ex-USSR, Europe
Operational monitoring (sales order management, stock management, planning/production/scheduling follow-up, shipment organization (road transport))
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