Office Manager Finance

Robin Kathryn +61-461-***-*** Carter

Conscientious, attention to detail,

Loyal, follow through even with small matters

Overview

An experienced and innovative Professional with a record of delivering outcomes of a high standard, to work best for the environment of the area I work within. I am client-focused and outcome-driven, with diverse industry experience including government, legal and accounting. Career Highlights

Key Skills

Oral Communication – Delivers succinct messages that are audience appropriate Written Communication – Preparation of legal agreements within cabinet and legislation and policy and strategy

Personal organisation – Prioritised and delivers critical tasks and activities Quality-driven – Synthesizes information and improves processes Career Snapshot - Highlights

Corporate Services Manager Department of Human Services Finance Manager BGA

Practice Manager Various legal

Office Manager Department of Primary Industries

Selected recent key achievements

YRF CATTLE CO. (permanent part time) 2004 to current

- Preparing monthly management accounts and reports with commentary

- General bookkeeping duties including reconciling bank accounts and other general ledger ac- counts.

- Assistance with BAS and IAS preparation and lodgment

- Preparing and lodgment of payroll tax

- Liaising directly with clients, accountants and the ATO

- Organization of Shows and registration

• Assisted in the project plan for the trans-

port work-stream of the metropolitan plan-

ning strategy (MPS)

• Was part of the solutions team within

strategy on a new complaint system with

FOS (Financial Ombudsman Services)

• Worked within Cabinet and Legislation

along with Policy and Strategy where I

assisted lawyers prepare legislation to

present to Parliament

• Development and implementation of the

framework for assisting and priortising

projects for Transport Solutions within

DOT (Department of Transport)

• Implemented a functional HR system with-

in private sector law and accounting firms

• Implemented and development of numer-

ous sharepoint sites within legal and ac-

counting firms

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Robin Kathryn +61-461-***-*** Carter

HEINZ LAW (contract)

Precedent Developer 2021 July -October

Working within the Family Law team I was appointed in this position to get the ground work started for the project of placing the majority of the often used documents and forms into precedents. CURWEN-WALKER CONVEYANCING & LEGAL (contract)

Business Support 2021 March -June

Daylesford Office

Working within the Estates and Wills area incorporated with reception duties my daily tasks included liaising with clients, preparation of files, implementation of new processes, Smokeball, updating of new legislation requirements

WORKSAFE (contract)

Office of the Executive Director 2019

Business Support Officer

Key Achievements

- Drafting, co-coordinating, finalisng, formatting and supporting development and distribution of documents such as meeting agendas, minutes and presentations as required

- Managing business process for the division such as access to systems, processing of pur- chase orders, invoices and accruals in accordance with WorkSafe Victoria policy and proce- dures

- Coordinating and supporting stakeholder events and forums with both internal and external stakeholders, including scheduling, administrative arrangements, assisting with preparation of papers and liaising with the leadership team as required.

- Developing processes that support continuous improvement across the division and Health and Safety business Unit as relevant

TCS Services

Corporate Services Manager (contract)

Senior Management role reporting to the Chief Executive Officer 2018–2019 Key Achievements

− Project Owner for the Safe Work and Fit for Work Polices ensuring that the company is providing a safe place to work in all aspects, including reinforcement of all safe work practices, polices and procedures

− Ensured that Quality, Safety and DHSS management systems were established, implemented and maintained in accordance

with the requirements of the International and Victorian Standard

− Reported to the CEO on the performance of the Quality Management system review, including recommendations for improvement

− Implemented a continuous improvement methodology for all quality, safety stems, process and culture

− Self-managed time to ensure all tasks and objectives were met while prioritizing urgent work such as incident investigations or documentation / auditing deadlines

− Fulfilling objectives and targets, including Key Performance Indicators for the position BEAN GROWERS AUSTRALIA

Finance Manager (coverage for a maternity leave)

Senior Management role reporting to the Chief Executive Officer 2017-2018 Key Achievements

− Ensured all financial affairs were conducted in accordance with the policies of business

− Managed the compliance with legal and statutory requirements

− Prepared monthly financial statements for Management and the Board

− Prepared monthly balance sheets and reconciliations

− Managed BAS and FBT submissions to ATO

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Robin Kathryn +61-461-***-*** Carter

− Managed budgeting functions including cash flow budgeting and balance sheet projections

− Liaised and reported to the Executive, the Board, Auditors, Banks, Insurance Agents, subsidiary company staff and domestic customers and vendors

− Managed and maintained reports on stock control

− Oversee of the debtors, creditors, payroll and superannuation R.B. KEATING III, USA (working holiday)

Accountant (part-time)

Reporting to the CEO 2016–2018

− Maintained individual monthly oil payments

− Performed bookkeeping and accounts payable duties

− Managed all email correspondence

− Served as client liaison regarding client oil leases

− Continuous communication with legal firms

The Grove

Realestate sales new house development

VICTORIAN STATE GOVERNMENT

Project Officer Office Manager Department of the Deputy Secretary for Policy and Strategy Cabinet and Legislation

Reporting to the Deputy Secretary 2013-2016

Various State Government Departments

Department of Education

DOT

DELWP

DBI

DHHS

PV

Tourism Victoria

Banking and Finance Ombudsman

Key Achievements

− Was part of the project team within DPI [Shared Business Systems] and CenITex during the rollout of the new payroll system throughout 4 government departments

− Organised and updated the LPG [Legal Panel Gateway] System and implemented new pro- cesses within that system for the division

− Reviewed and reformed Ministerial Correspondence management

− Managed administrative team members within the section

− Maintained stakeholder relationships along with managing relationships with board members and other various boards. Dissemination of meeting documentation, minutes and maintaining register for mail outs

− Developed Critical Incident correspondence response for significant incidents

− Procurement system – accounts payable and receivables. Collation of monthly reports which include financials, statistics and KPI reporting

− Event co-ordination – Australian Open, Grand Prix, Minister Events

− Client relationship management

− Speech preparation

− Implementing of systems within the department such as the webpage, filing system, finance systems and ensuring the accuracy of those systems are maintained

− Managed the Victorian area within the organisation for all reception areas including processes across Victoria

− HR related matters

− Responsible for all building related matters across Victoria sites

− Maintained fleet vehicle related matters including routine maintenance, motorpass cards and insurance

− Update and maintain the corporate services sharepoint site

− Creation and distribution of quarterly newsletters

− Managed the Green Team

− OH& S representative

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Robin Kathryn +61-461-***-*** Carter

Qualifications

Bromley School for Girls – England – Graduate Diploma Hastings University – Accounting and Marketing

Technical Knowledge

Access, Acc Pac (Accounting Software Package), Adobe Creative Suite (illustrator, Photoshop), Ami Pro, Ariba, Business Works, Retail Pro, ESS, EMIN, Frontpage, LawMaster, LEAP, Board Management Lotus Notes based and Cloud based, Lotus Notes (mail, databases) bespoke developed solutions, Mac- intosh, MIBS, Microsoft Packages, MYOB, Oracle, Outlook, SAP, Sharepoint, Smokeball, Symphony, Trim Content Manager 9, Visio, Xero

Professional and Personal Development

Essentials in Marketing

How to listen and Get through to People training course Igniting and Sustaining Change

Interview Skills

Management Skills for Project Management

OH&S Training

Toastmasters

References

Provided on request

My husband and I are relocating to the US in January. I would welcome the opportunity to go over my resume in detail.

Regards,

Robin Carter

Contact this candidate