Administrative Assistant Accounts Payable

SUMMARY OF QUALIFICATIONS

My experience in the administrative field has put me in charge of jobs with a need for top administrative skills in fast paced environments. My can-do attitude and interpersonal skills always allow me to provide services to any employer utilizing my diversified background and skill set.

Good eye for detail; well organized, skilled in setting priorities.

Strong interpersonal, communication and computer skills.

Strength in analyzing, researching, organizing, and problem solving.

Project work, coordination, meetings, deadlines, budgets, travel and a variety of other duties and responsibilities

Good at Computers in all areas of programs as well as database work and QuickBooks.

PROFESSIONAL EXPERIENCE

RENO STAFFING

Martin/Harris Construction - Receptionist

October 9 – November 2, 2024

Answered phones for their Reno office

Maintained office supplies restocking and miscellaneous tasks as needed.

MANPOWER RENO

Prinoth - Administrative Assistant

July 15, 2024 – September 23, 2024

Assisting in payroll, SAP Entries of payroll office items as making sure licensing is current, accounts payable for all bills.

Provided PowerPoint for service Event,

Take minutes at weekly meeting

Help with miscellaneous tasks related to mechanics in shop.

Phone assistance as needed.

Filing of tickets for delivery of product.

Preparing office for move to new location.

Washoe’s Registers Office

May 6, 2024 – May 26, 2024

Worked in warehouse preparing printers to print ballots.

Assisted on phone helping those calling in on election.

Reno Housing Authority – June 27, 2023 – February 7, 2024

Helped various departments to scan, package and verify material that was in files for online system.

Met on a regular basis to determine packaging of files and how they were broke out and how many years were kept online for review.

Established procedures on what, when and how this was done in coordination with the departments and what they look for so they are similar in their online ability to search and see content of documents

ID # were assigned to the process and individual departments used program to show determination of process varied by department

APPLE ONE STAFFING

Maximus - July 19, 2021 – June 25, 2023

Customer Service for Rental and Utility Program ERAP

Worked phones handling AZ DES Calls

Reviewed all documents sent to our department to ensure they up loaded and sent us correct correspondence.

We had to meet a 92 % on all our calls monthly

K&S STAFFING

Harley Davidson - Customer Service - April 5 - May 5, 2021

Short Term Position for Credit Financial Group

Worked on Phone

Updated/Verified Credit Applications

Assignment was 30 days.

TALENT FRAMEWORK

OFFICE ASSISTANT – Entomology Dept. Washoe County. 2/15-3/29/2021

Assisted Answering Phone directing individual to Covid Related resources

Worked on email intake.

Special Projects

Extracted information for Emergency Team response letting them know when walking into COVID Environment.

Searched and updated records on various platforms.

PURCHASING TECH III – Nevada Department of Corrections. 11/20-1/21

Assist in helping draft contracts for review by State Employees that are part of the approval process which are three bids to potential suppliers,

and they are constructed and signed off by several department heads.

Worked on updating licensing and insurance on a variety of projects.

Sent emails to a variety of inside and outside contacts to update business licensing and Scope of Work.

Helped with projects in the department on an as needed basis.

ELECTION ASSISTANT – Washoe County Registrar’s Office 9/20-11/20

Accepted drop off ballots to put in a box in front of office.

Assisted the Assistant Registrar whom I reported to in whatever was needed.

Attached documents to voters’ records.

Did intake of the votes the police drove in from each voter location. Counted and Verified what was brought in.

Helped lobby workers doing the in person voting with supplies and information.

Learned several new programs, ding-ding, DIMS, batching uploads to individual voter profiles.

Ran the front desk, answering calls, helping voters with information at the door.

Researched information for voters to validate their vote was in our office and accepted.

Talked voters through information to history,

Took calls to secure voters’ information to validate information, missing id’s or signatures. Etc.

Worked as a team player to do whatever was needed.

APPLEONE

ADMINISTRATIVE ASSISTANT – Trucking Company in Reno and Design Office in North Lake Tahoe 6/2019-9/2020

Created Bills with Pro Number to assign shipments for pickup and deliver to off-site carriers

Did all day-to-day activities from answering phone, greeting clients, filling out intake forms and providing Quotes for a variety of flooring products

Handled and processed input for all workers comp for off-site company in Carson

Learned information on Flooring, Tile, Shades, Carpet, etc.

Managed Office in North Lake Tahoe in Shopping Center that sold Hunter Douglas Shades, Hardwood Floors, Tile, Custom Curtains & Carpet

Met truckers at the door to process them and have them sign bills

Organized and Filed all processed paperwork

Single handedly ran the Showroom on my own for one year.

Worked in command central and processed fed ex, ups, carrier shipments for Logistics Company

2016-2019

From 2016 to 2018 I took care of my mother during a period of sickness, taking her to doctor appointments, taking care of family home, until she was diagnosed with Brain Cancer. I ran the household, the medical staff, took her to doctor appointments. I did the cooking, cleaning and managed a variety of other tasks that were in the welfare of her health and management. She passed in February of 2018. I then reorganized our hone, planned a funeral and worked with realtor until house sold. I moved to Nevada where I took off some time 2018-2019 then I returned to work in June of 2019.

WORK IN CALIFORNIA

HORIZON PERSONNEL SERVICES

OFFICE MANAGER – SECRETARY/OFFICER April 15, 2011 to November 15, 2011

Actively downloaded QuickBooks doing all inputting of bills and receipts to run checks for all operational expenses.

Kept owner who lived out of state apprised of any and all issues related to organization and running of the business.

Maintain file systems, upkeeps of supplies and organization of administratively holding management position of HR, A/P & A/R.

Managed the computers, downloads, repairs, trouble shooting, setup, etc.

Organized and interviewed yard goat drivers.

Oversaw the organization and am responsible for all financial affairs for the organization.

Set-up all permits, files, paperwork for purposes of documenting organization.

Tracked all time clock entries doing timesheets for payroll.

Working as Office Manager to Startup Company for 3rd party logistics company.

DURING UNEMPLOYED PERIOD I HAVE DONE THE FOLLOWING:

July 2014 to March 2015

Worked on home renovation. Networked with neighbors and friends to find workers. Bid various project in the household. Setup Appointments. Purchased supplies from home depot; managed all work and created online invoicing; paid workers at end of day managing money, receipts and workers on all projects from painting, wood working, roofing, cleaning out yards and garages, bidding doors, windows, flooring, landscaping, plumbing, and other miscellaneous tasks related to upkeep and improvement of household. Remodeled bathroom and back bedroom as well as removed wallpaper in front bedroom painting interior of bedroom and hallway. Helping my mother take care of the issues that were neglected.

HERTZ CORPORATION (AJILON STAFFING)

February 2014 to June 2014

EDI CAPTURE AGENT

Assisted SPOC teams for all insurance carriers to get alternate numbers for customers when invalid numbers were present

Built and worked extensively a pipeline of contacts via Excel spreadsheet and submitted reporting weekly

Called between 280-380 calls a week

Confirm reservations for all of Los Angeles and Some parts of San Diego

Contacted customers, body shops, insurance adjustors, insurance team

First line of contact to customers who were involved in accidents across all Insurance Carriers

Followed-up calls, texting, emailing, confirming appt date/time and arranging pickup of customer at repair shops

Kept Area Managers apprised of issues in the field when I would come up against them.

Worked with the HLES Reservations System (Insurance Rentals or Replacement Rentals)

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