Document Controller Media Assistant
Resume:
SHAJI NIYAS
CAREER SUMMARY
To continue professional growth and obtain a challenging job, commensurate with my qualification & 16 + years of experience indifferent Electronic Data Management Systems includes the administrative and technical management of the Document Controls Department. Contributed to successful operations of various companies. Knowledge handling confidential matters and information. Computer Skills: Microsoft Word, Excel, Access, PowerPoint, EDMS, SAP, ACONEX Courses & Seminars:
Document Control Certification & Training, Mecton, Qatar,2012
Diploma in Computer Hardware Maintenance and Networking, 1999 Volunteering:
Media Assistant in ANOC World Beach Games Doha, Qatar, 2019
Media Assistant in IAAF World Athletics Championships, Qatar,2019
Ceremony Function Assistant in Al Wakra Stadium Inauguration, Qatar,2019
Media Operations Assistant in 23rd Asian Athletics Championships, Qatar,2019
Media Assistant in IAAF World Indoor Athletics Championships, Doha Qatar-2010 PROFESSIONAL EXPERIENCE
Nov 2020 - up to Present
Aug 2010 – May 2018
Nov 2007 - July 2010
Sep 2005 – Oct 2007
Egis International /Qatar, Document Contoller
AMANA Qatar Contracting, Qatar- Senior Document Controller. El-Sief Engineering & Contracting Company/ Qatar- Document Controller. PI Consult, -Al Khobar, Saudi Arabia- Project Secretary KEY PROJECTS
Egis International / Qatar
Projects:
RAFALE Infrastructure Project: Construction of Two (2) identical Building the Qatari Emiri Air Force
(QEAF) and MBDA. Located at Al – Udeid Airbase, Ammunitions Facilities, about 36 Kilometres, Southwest, from the heart of Doha, State of Qatar
Document Controller – based in Doha, Qatar
Address: Doha / Qatar
Phone: +974-********
E-mail: ***********@*****.***
Bachelor Degree in Economics –Calicut University, India -1999 Nationality: Indian
Languages: English
Marital Status: Married
SHAJI NIYAS
2
03/09/2024
RFP East 200 Project: Engineering, Procurement & Construction Management of Proposed Two (2) identical Buildings for Qatar Armed Forces and MBDA. The Project Site is situated in classified area, about 40 Kilometers, Northwest, from the heart of Doha, State of Qatar
Katara Projects: The KATARA Unique attraction, depicted the traditional culture of State of Qatar, located at West Bay Area on the East coast of Doha, State of Qatar, approximately 10km north of Doha, bounded by Al Istiqlal Rd to the West, Al Burera Street to the South and West Bay Lagoon Channel to the North
Kahrama Project: Projects support in Various Kahrama Projects
Bin Al Sheik Project: Residential & Commercial 17 Stories Building Project
Aspire Zone Project: Project Support in various Projects for Aspire Zone Foundation
IIWWTW Project (Temporary Leave Replacement): Industrial Water Treatment Project for ASHGHAL
Responsibilities:
Receive, quality check, log and process documents from EPC contractor's document control system, storing electronic versions
Using excel worksheets for logging, tracking transmittals from contractor, suppliers, and all outgoing transmittals including communications to major Clients
Maintain all document registers and Maintain all document distribution Matrices
Provide weekly reports on documents received for which replies are outstanding
Provide weekly/Monthly reports on documents overdue from Contractor
Assists in obtaining documentation from sources internal and external to the Project
Maintains hardcopy and electronic libraries of documentation, with latest revision of hardcopy for frequently used documentation
Distributes incoming documents electronically for review and approval
Obtain "received signature" transmittal from contractor document control for documentation distributed to them and file original. Files hard copy originals and maintains files
Provides general daily assistance to the organization in all matters concerning technical documentation.
• AMANA Qatar Contracting / Qatar
Senior Document Controller
Projects:
4 New Schools Around Doha & Villages of 56 (Pkg4- Stage9)- Ashghal
4 New Schools Around Doha & Villages of 56 (Pkg2- Stage9)- Ashghal
2 Health Care Centers at Al Nuaim & Muntaza P3- Ashghal
Airport staff Access Control Facility at - NDIA
Logistic Village Qatar – Phase 3- GWC
IKEA Box 2010 Main Contract- Al Futtaim
Construction of Technical & Customer Care Building-Oredoo Responsibilities:
Develop and maintain open communications and positiveworking relationships with all project participants providing advice and support when required SHAJI NIYAS
3
03/09/2024
Receives, screens, registers, distributes and prioritizes all incoming mail, electronic and hard copy
Preparing regular administrative reports and Administration of company databases.
Review and evaluate the project environment and existing document management processes
Establish control and check points to allow for continuous monitoring of procedure implementation
Continuously identify opportunities of enhancements in the document control processes.
Manages routine queries and refers those that are appropriate to the person as responsible, as required.
Assists in the preparation of reports, as instructed.
Assists with the development of a variety of correspondence, transcribes correspondence, and distributes as required.
Assists with the maintenance of the database and filing system, both electronic and hard copy
Receives, screens, registers, distributes and prioritizes all incoming mail, electronic and hard copy.
Provides holiday coverage as appropriate
Maintain and update electronic information systems distributing documents, ensuring accuracy of all documentation
Compiles and maintains control records and related files to release blueprints, drawings and engineering documents
Examines documents, such as blueprints, drawings, change orders, and specifications to verify accuracy of data In charge for the labelling of the document title and codes Managing office supplies stock and placing orders
• El-Sief Engineering & Contracting Company/ Qatar Project: New Doha International Project (NDIA)
Responsibilities:
Receives, screens, registers, distributes and prioritizes all incoming mail, electronic and hard copy.
Perform quality assurance on incoming transmittals, RFIs and memos, against project information management requirements;
Complete log for all incoming and outgoing documents;and Route documents to reviewers;
Receive and send RFIs as directed by project team members;
Work with other document controllers from company’s vendors and contractors, to ensure consistency of training, process, and enforcement of document control procedures;
Accurately and consistently maintain the metadata of project documents;
Expedite and track status of all documents reviewed internally by the project Provide assistance to project team members for search and retrieval of documentation.
• PI Consult, -Al Khobar, Saudi Arabia
Responsibilities:
Prepared all documents such as Project Schedule, Plans, reports, etc. Related to the project under the guidance of the Project Manager.
Corresponded with the clients upon the request of the project manager with his assistance.
Filed all the documents corresponding to the project while adhering to various ISO standards.
Files and maintains records so that they are orderly and easy to find.
Transmits information or documents to customers, using computer, mail, or facsimile machine in a timely and efficient manner.
Manages routine queries and refers those that are appropriate to the person as responsible, as required.
Assists in the preparation of reports, as instructed.
Assists with the maintenance of the database and filing system, both electronic and hard copy.
Receives, screens, registers, distributes and prioritizes all incoming mail, electronic and hard copy.
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