Executive Assistant Saudi Arabia

Asif Mohiuddin Syed

Saudi Arabia

********@*****.*** +966-*********

https://www.linkedin.com/in/syed-asif-

mohiuddin-40728320

Summary

Highly experienced, self-driven, self-confident and detail-oriented with vast experience providing administrative support to C-level executives. Seeking to contribute my expertise in facilitating seamless operations and enabling executives to focus on strategic priorities. Proficient in managing complex calendars, confidential correspondence with high level of professionalism travel arrangements, typing in English and Arabic language. Strong communication, time management and interpersonal skills with a proven ability to work effectively in a fast- paced environment.

Experience

Administrative Officer

BDO Dr. Mohammed Al-Amri and Company

Dec 2023 - Present (9 months)

Managing all client engagement management, APT signoff on behalf of Managing partner. Executing approvals of financial statements in English and Arabic. Making presentations in English and Arabic. Managing and coordinating events.

Logistics Operations Executive

Reliable Movement Logistics

Mar 2023 - Oct 2023 (8 months)

Oversee all aspects of truck logistics operations, including fleet management, route planning, driver scheduling, time management and load optimization. Making of “Fasha”, “Bayaan” etc. Managed a team of logistics coordinators and drivers, ensuring efficient and timely execution of daily operations. Maintaining relationships with key customers, addressing their transportation needs and resolving any issues. Following a real-time tracking system to improve visibility and provide customers and higher management with accurate updates.

Senior Executive Assistant to Partners

PricewaterhouseCoopers PwC

Oct 2008 - Jan 2023 (14 years 4 months)

Worked in various departments during my tenure in PwC, Advisory Services, Transactions services, Consulting Services Assurance and Risk Assurance Services, which includes, time and office management, maintaining and managing partners complex calendars, emails like drafting sending it on their behalf to multiple clients, manage expense report and invoices for senior executives, organizing meetings and events, supports operations,, flight, hotel, and rent a car booking, invoicing, proposals, Engagement Letters, financial statements, financial reports, presentations, preparation of certificates, filings, stationary. Coordinate and execute specific projects as assigned. Maintaining confidentiality, working on company’s system software for accounting and client on i-power, Salesforce, KDS, SAP Concur, obtaining executive approvals, partners signatures, maintaining of personal, Asif Mohiuddin Syed - page 1

confidential projects, confidential documents, maintaining company culture, Relationship Building, and all administrative work.

Executive Secretary

Hussain Abdullah Saklou and Sons Group

2006 - 2008 (2 years)

Supporting Chairman of Hussain Abdullah Saklou & Sons Trading Co. Ltd., Managing office with two office assistants, include drafting letters for all internal correspondence and overseas companies, managing appointments, flight and hotel bookings preparing Shipping Documents, Bank Documents, Price List for different showrooms, preparing visit visa documents, organizing events, Hotel bookings, arranging meetings, writing minutes of meeting, obtaining executive approvals, filings, office stationery, mailing documents etc.

Marketing Assistant

Hussain Abdullah Saklou and Sons Group

Aug 2004 - 2006 (2 years)

Supporting marketing manager in handling daily operations, Invoices, advertisements, assisted in the preparation and distribution of marketing materials and proposals, organizing marketing events, product promotions, dealer incentives, gathering market prices of other competitors, pricing and clearing non-movable items and damage units, visiting dealers, quotations, correspondence with supplier, L/C opening, coordinating with shipping and clearing agents on deadline basis. Preparing and corresponding international suppliers of Japan, Europe, Korea and China. Quality Control Officer

Hussain Abdullah Saklou and Sons Group

2002 - 2004 (2 years)

Worked with Quality & Development Manager for all ISO requirements and achieved ISO 9001:2000 for our company and I have been awarded a recognition and appreciation Trophy from our company. HRD Assistant

Hussain Abdullah Saklou and Sons Group

Aug 2000 - 2002 (2 years)

Provided administrative support to the HR department. My work includes all personnel correspondence, payroll, permits, coordination with accounts for payroll, maintaining personal records of employees, Ensure compliance with labor laws and regulations. Staff benefits, enrollment, and answer employee inquiries, maintaining their vacations and exit re-entries, iqama renewals, ticket reservations, managing transfers, transfer documents “Nakhl Kafala”, medical insurance and social insurance. Issuing letters and certificates for bank purpose like loans, purchasing, installments, purchasing and renting of vehicles, house rents, driving licenses and all types of personal letters, preparing transfer documents, replies to queries etc.

Bi-Lingual Secretary to Projects Director

A.R.Namlah Corporation - Construction Division on (Luberef II Project) Feb 1998 - Jun 2000 (2 years 5 months)

Asif Mohiuddin Syed - page 2

Typing of letters in Arabic and English, memorandums, circulars, bidding, quotations, transmittals, agreements, filings minutes of meeting, daily, weekly and monthly report, purchase order, making of Flow Charts, Organization Chart, Royal Commission Submittals like Project Schedule, Submission of Bid, Approvals, Invoices, Making of Technical Data, RC Transmittals Q.C./Q.A. Plan, Preparation of Bids/Tenders, maintaining/updating records of material information including material/subcontract/ quotations and company’s contracts, safety Plan, Project Procedure Manuals, Change Orders etc., coordinating with HR for man power management and all other office routine work. Marketing Executive

Two years in marketing of Electrical Equipment

Assistant to Share Broker

One year

Education

Institution of Engineers – India

Associate member, Computer Programming and Application 1994 - 1997

PGDCPA

Post graduate diploma, Computer Programming and Application 1994 - 1997

Institution of Engineers – India

Associate, Sec-A

1994 - 1994

Licenses & Certifications

English & Arabic Typing Certificate - State Board of Technical Education, Govt. of India

ISO 9001:2000 Implementation

Cyber Risk

Anti-Money Laundering

Data Security

Cyber Security

Asif Mohiuddin Syed - page 3

Effective Communication skills

Customer Care

Customer relation management

First Aider

Fire Safety

Global Mindset

Skills

Office management • distraction management • typing in English and Arabic • translation • interpersonal and time management • meetings • calendar management • reviewing supply requisitions • documents • Communication

Honors & Awards

Appreciation Award Given for my efforts in getting ISO 2001-9000 for Hussain Abdullah Saklou & Sons Co. - Hussain Abdullah Saklou & Sons Company - Jeddah Apr 2003

I have worked with Quality and Development Manager and we achieved ISO 2001-9000 Certificate for Hussain A. Sakou & Sons Co. in Jeddah, Saudi Arabia. Excellent Service - PwC

Jan 2023

Excellent Service Award Given by Signing Partner of PwC Asif Mohiuddin Syed - page 4

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