Property Manager Administrative Assistant
Resume:
Maria DelleGrazie
Gilbert, Arizona
Skills and Competencies
Administrative Operations and Support
Calendar Management
Travel Coordination and Reimbursement
Meeting Scheduling and Coordination
Special Projects
Microsoft Office Suite (Outlook, Word and Excel)
Email management and Inbox Organization
Customer Service
Professional Experience
3/2020 to Present – Cal-Am Properties
Administrative Assistant to Property Manager
Provide administrative support for the property manager by managing day-to-day operations.
Coordinate complex travel arrangements.
Process invoices into Yardi system for vendor payments.
Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
Performs administrative duties associated with scheduling and coordinating meetings.
Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
Tracks and monitors assigned budget expenditures and reports on variances.
Coordinates preparation, development and production of major documents, such as proposals and manuscripts.
Implements changes or enhancements to procedures to improve productivity, efficiency and service.
Schedules, assigns and prioritizes workloads by setting appropriate deadlines.
Performs other related duties as assigned and requested.
Notary Public for the State of Arizona.
4/2018 – 2/2020 - Sunland Village Community Association HOA – Office Assistant
Regulated procedures for violations in the community.
Facilitate Architectural Committee meetings on a weekly basis.
Supported the reception desk and dealt with the public on an everyday basis.
Organized meetings, appointments, and calendars.
Answered and directed phone calls, responded to emails, and collected and mailed correspondence.
Developed and maintained a filing system, copying and storing important documents, and recording expenses.
Maintained an inventory of office supplies, anticipating supply needs, and ordering and delivering supplies.
Assisted in the preparation of regularly scheduled reports.
Greeted visitors to the office.
Produced and distributed correspondence memos, letters, faxes, and forms.
4/2016-11/2017 - Operation: White Glove Cleaning Services - Arizona
Owner and Operator
I’ve served as the owner and operator of my own cleaning business for a year and a half. I hired and trained my staff.
Strong organizational and multi-tasking skills, as well as superior time and resource management capabilities. Reliable and responsible with a positive attitude.
I kept in touch with my customers, solving customer issues.
Implemented marketing strategies.
Handled tax returns and payroll.
Networked with suppliers.
Identified new business development opportunities.
Customer oriented.
Exceptional communicator.
Maintained 6-10 accounts.
Motivated my employees and inspected their work.
Hired and trained staff.
4/2013 – 10/2014 - Classic Party Rentals - Inglewood, California
Executive Assistant
Directly supported the President/Chief Executive Officer, Chief Financial Officer and C-Level Executives.
Responsible for coordinating on and offsite meetings.
Maintaining calendar, expense reports and travel arrangements for 8 executives.
Organized schedules to maximize productivity and minimize conflicts. This includes scheduling meetings, conferences, and travel plans.
Planned and organized travel, both domestically and internationally.
Coordinated many of the things that keep the organization functioning on a day-to-day basis. This can include managing record keeping, interacting with clients, and ordering supplies.
Compiled expense reports.
Handled memos, reports, invoices, and related documents.
Screened visitors to the executive's office.
Directed phone calls to the executive's office.
Handled confidential information with a proven track record of trustworthiness.
10/2000 – 12/2012 - KPMG LLP - Montvale, NJ
Executive Administrative Assistant to Principal of firm and to the Ethics and Compliance Group
Ensured that monthly meetings and other meetings are confirmed and set up.
Ensured that all meeting requirements are defined and met (location, supplies, equipment, meals and refreshments).
Ensured that time reports are collected, approved, scanned and saved into DRMS and sent to appropriate location.
Assisted partner with travel arrangements and schedule.
Assisted with correspondence preparation and mailing.
Assisted with budget and payment of invoices.
Education
Graduate of Franklin Delano Roosevelt High School - Brooklyn, NY
ADDITIONAL INFORMATION
Ability to multitask, prioritize and manage time effectively in a fast-paced environment.
Attention to detail and strong problem solving skills, ensuring accurate and efficient processing of administrative tasks.
Proven track record of collaborating with team members and to meet organizational goals and improve administrative workflows.
REFERENCES
Available upon request.
Contact this candidate