Document Controller
Resume:
MOHAMMAD AKRAM
Address in Qatar Here, Doha – State of Qatar
************@*****.**.**
Summary of Qualifications
Over 26 and Half years of varied experience, cumulative work knowledge of different industries specializing in construction. A very good team player with a positive attitude towards work and ability to plan and achieve the best results in a competition driven environment. Graduate of Arts (Economics Honors); working as a Senior Document Controller (In-charge) for almost 14 years at Al Jaber Trading and Contracting W.L.L.; with good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management; with a Certificate of Appreciation given by JTC as a Company Presenter during the Learning & Development (L&D) In-Service Program entitled: “Document Management”; Chosen by JTC to participate in seminar and training for completed the following training program on “Document Control Management” conducted by Sital – MQC Consulting Doha Qatar.
PROFESSIONAL EXPERIENCE:
To pursue a career over 20 and Half Years in Gulf (6 and half Years In Saudi Arabia) (14 Years in Qatar) as a Document Controller in organization where there is a need to assure a well organization and sound office management by which my profile and skill can speak to deliver with my experience. Employment History
Al Jaber Trading and Contracting Co., W.L.L., Doha, Qatar SENIOR DOCUMENT CONTROLLER AUGUST 2010 TO PRESENT
Responsibilities and duties:
Plans, organizes, and implements systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or all other internal or external documents.
Ensure and provide professional assistance to subordinates to improve their productivity and encourage learning training and development.
Coordinates the flow of documents between project team and other project stakeholders.
To provide Document Control Services through EDRMS-Aconex to the project team and reporting information related to the status of the project documents, drawings and other documents.
Prepare transmittal of all the documents for submission through Aconex, Primavera, EDRMS
(Citrix) and Project Wise (Bentley Software) for Design Submission.
Responsible for uploading and downloading of all the documents and drawings from/ to Aconex, EDRMS (Citrix) and Project Wise (Bentley Software) for Design Submission.
Distribute documents/drawings for comment /approval/construction release as per the distribution matrix for Design/Vendor documents/drawings through Aconex, Primavera & EDRMS
(Citrix), and Project Wise (Bentley Software) for Design Submission.
Maintaining, update and review a comprehensive computer database, including documentation
& drawings corresponding to those of consultants, contractors & suppliers in Aconex, Primavera
& EDRMS (Citrix) and Project Wise (Bentley Software) for Design Submission.
To make sure that each and every documents/drawing should be available in Aconex & Primavera, easy to access project documents from anywhere through Aconex, Primavera & EDRMS (Citrix) and Project Wise (Bentley Software) for Design Submission.
Log all incoming and outgoing documentsfrom clients, consultants and subcontractor. 2
Supports the receipt, tracking, and monitoring of documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
Ensure that project documents & drawings are distributed to the concerned person according to project matrix.
Performs other responsibilities associated with this position as may be appropriate.
Responsible for the preparation of Final Dossier, Final Turnover Documentation
Ensure that all project documents are completely archive at the end of the project
Receiving and checking all outgoing and incoming correspondence, transmittal of drawing and other documents.
Review completeness, accuracy, and authenticity of documents
Store and maintain company documents in both electronic and physical forms.
Scan, index, and organize documents as project wise.
Follow process and principles of company's document lifecycle procedures.
Archive, control, and retrieve records as and when needed.
Keep records of project details, meeting minutes, technical specifications, drawings, etc.
Classify, sort, and categorize documents in order.
Perform responsibilities of file migration and assist in auditing.
Trained junior employees in maintaining, retaining, and retrieving documents.
Perform destruction and disaster recovery as demanded by the situation and management.
Perform activities of quality control of documents and validation of test reports.
Maintained and retrieved data in and from spreadsheets.
Controlled distribution of documents to internal departments and sought proper explanation.
Minimized risk impact on losing documents and maximized project opportunities.
Dealing with other staff or visitors, on phone or in person.
Arrange meeting and reservation.
Perform other related office work duties and functions. PROJECTS DESIGNATED:
Project Name GRAND TERNMINAL PROJECT
Contract Value QAR 418,370,000
Client SUPREME COMMITTEE
Consultant Dar Al-Handasah and Partners
Inclusive Date Worked Aug-2020 -Ongoing
Project Name SPORTS MARINA AND CONTAINER PARK WORKS Contract Value QAR 125,00,000
Client SUPREME COMMITTEE
Consultant Astad
Inclusive Date Worked Dec 2018 – July- 2020.
3
Project Name
DESIGN & BUILD OF MARINA YACHT CLUB AT LUSAIL
BP15(CP19).
Contract Value QAR 92,230,918
Client LUSAIL REAL ESTATE DEVELOPMENT COMPANY
Consultant Parsons
Inclusive Date Worked Sep 2017- Nov 2018.
Project Name Internal Security Force Camp Development Project at Duhail Contract Value QAR 100,000,000.00
Client Internal Security Forces
Consultant QPM / Dar Al-Handasah and Partners
Inclusive Date Worked Oct-2016 to Aug-17
Project Name ASGHAL 3 NEW SCHOOL PROJECT
Contract Value 199,334,994
Client PUBLIC WORKS AUTHORITY (PWA-ASHGHAL)
Consultant CEG INTERNATIONAL
Inclusive Date Worked Mar-2015 - Sep-16
Project Name ASGHAL 3 NEW SCHOOL PROJECT (SHAMAL & KARANAA). Contract Value 261,892,725
Client PUBLIC WORKS AUTHORITY (PWA-ASHGHAL)
Consultant ENGINEERING CONSTRUCTION GROUP
Inclusive Date Worked May-2014 - Feb-15
Project Name ASGHAL 3 NEW SCHOOL PROJECT (SHAMAL & KARANAA). Contract Value 225,000,000
Client PUBLIC WORKS AUTHORITY (PWA-ASHGHAL)
Consultant CEG INTERNATIONAL
Inclusive Date Worked Mar-2012 -Apr-14
Project Name NDIA (CORNICHE LANDSCAPING, BIKE PATH, Contract Value 134,950,000
Client NEW DOHA INTERNATIONAL AIRPORT PROJECT
Consultant SALFO & ASSOCIATES SA
Inclusive Date Worked Aug-2010 – Feb-2012
4
AL DHAHRY GROUP (RIYADH, SAUDI ARABIA)
DOCUMENT CONTROLLER April -2001 — August 2007
Responsibilities and duties:
Enumerate duties and responsibilities during the previous position
Prepare process and status reports; applies metrics to analyze and assess efficiencies of current Document Controller Processes. Document controller must also make sure that all Submitted documents are received at their intended destinations on time or before the document’s due date. He also needs to make sure that employees understand the importance of submitting their document in a timely manner and as early as possible. Before a document can be submitted, the document controller must check all the information on it for accuracy and then seek approval from her superiors. Sometimes this involves talking to department heads in other department in order to get approval for the document. Once the document is validated and approved, he/she can submit it.
Document Controller have to communicate with all of the company’s departments, making sure that the Documents they submit are correctly filed in the department’s archive as necessary.
Attends to a variety of office administrative details; establishes and maintains confidential, subject, project and specialized files; creates and maintains contract files; orders supplies; distributes informational materials and keeps reference documents up to date; oversees storage of official records; develops and maintains mailing lists.
Coordinating with all aspects of office administration and general business operation, encoding correspondence reports made by the supervisor and systematic filing/records keeping including encoding and sorting.
Maintains & updates Log of Documents & Shop Drawing Submittals.
Responsible for the updates of Schedule of Submittal (SOS)
Coordinated with QA, QC, QS representatives in the submittal of RFIT, MS, MSS, DSB, SDG and Control of these documents.
Responsible in the receipt and on-time distribution of all incoming and outgoing documents.
Performs other works as may be assigned by the Project Manager and Management Representatives.
Educational Attainment
BACHELOR IN ARTS (ECONOMICS HONOURS) VINOBA BHAVE UNIVERSITY, HAZARIBAG, JHARKHAND
Graduated in (1995)
Trainings and other Professional Development/Involvement Year Development or
Certification Type
Program Details/Title of Certificate Location
2015
Certificate of
Attendance
Certificate of appreciation: Al Jaber Trading &
Contracting company as a “Presenter” during the
Learning & Development (L&D) in-service program
entitled: “Document Management” conducted 24th of
January 2015
Doha Qatar
2011
Certificate of
Attendance
Control of Documents & Control of Records
Orientation” Best Practice for Document Control
Systems” conducted 23rd of August 2011
Doha Qatar
2011
Certificate of
Participation
Multinational Quality Consultants for “Document
Control Management” conducted on 7th July 2011 by
Sital – MQC Consulting Doha – Qatar
Doha Qatar
5
Competencies Related to Current Position
DCA FROM BASE COMPUTER EDUCACTION (WASSEYPUR DHANBAD)
SharePoint
Primavera Contracts Manager P6
ACONEX
CITRIX
PROJECT WISE (DESIGN SUBMISSION)
Expert in MS-Office, Internet and Outlook express and good typing speed
SOFTWARE PACKAGE (MS DOS, WORD, EXCEL, MS ACCESS ETC) – 1996 Personal Details
Sex: Male
Date of Birth: 15-Sep-1974
Civil Status: Married
Country of Nationality: Indian
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