Office Coordinator Accounts Payable

Polly A. Banichar

*** **** *** ****** ********, PA 15084 724-***-**** ************@*****.***

Summary of Qualifications

• Over 30 years of experience with extensive experience supporting management of all levels

• Solid knowledge of all aspects of office administration, operations & accounting background

• Possess high performance standards and confidentiality

• Well-organized, self-motivated individual with ability to rapidly learn new tasks

• Track record for consistently meeting goals & delivering a high level of job performance

• Proven ability to build strong customer/client relationships

• Assists with the management, coordination and efficient operation of the company

Experience

2014-Present • Numeyer Engineering • Office Coordinator

• Prepare bidding documents and technical specifications for construction and procurement projects

• Monitor projects through advertisement, bid opening, award and contract execution.

• Coordinate meeting agendas, meeting minutes, periodic estimates, change orders, etc.

• Provide support for construction phase estimates, payment applications,

• Track and maintain master project cost data as well as cost codes

• Track and maintain master spreadsheet for projects

• Accounts Payable and Accounts Receivable

• Conserves managers time by reading, researching, routing correspondence, composing letters

• Safety Committee responsibilites

• Site Acquisition Submittals and change orders

• Maintains Project Trackers For Closeout Responsibilities

• Create Close Out Packages For Contract Jobs

• Create Customer Database

• Complete New Hire And Benefits Paperwork

• Oversee Supply Stocking And Ordering

• Maintain Vehicle Registrations, Inspections, ensure logs are up to date

• Obtain certificates of insurance

2005–2013 • Cuccaro Plumbing • Service Manager

• Utilize a consultative sales approach to connect with customers, identify problems provide solutions

• Prepare and present sales proposals, including scope of work and cost estimates

• Provide technical solutions and support for commercial plumbing projects

• Maintain proactive communication with customers, technicians, coworkers and suppliers

• Follow- up on project estimates and bids; prepare and execute final contracts

• Review and oversee implementation of approved/sold projects

• Collaborate with various business units regarding sales progress and customer status

• Maintain sales tracking reports and maintain communication with vendors

• Schedule appointments and dispatch service technicians.

• Customer support, complaint / conflict resolution, decision making

• Social Media Outreach

• Schedule and book service or sales appointments when clients and prospects call

• Develop profitable sales, and acquire customers through our established sales and marketing program

• Identify new business opportunities by performing direct sales activities

• provide support to the administrative personnel as requested

• Dispatch, manage and allocate resources to meet the expectations of our clients

• Assist in the quotation and order

• Confirm Purchase Orders against pricing and delivery time standards

• Work directly with customers to provide project updates, satisfaction surveys and follow-up

• Maintain a schedule of customer services and annual maintenance.

• Work with the sales team to produce marketing materials from technical content

• Manage USPS, FedEx, and UPS incoming/outgoing packages, supplies, postage

• Administer all incoming calls and ensure calls are redirected or messages are documented

• Manage stock of office supplies and marketing materials

• Handle other routine tasks including data entry, photocopying, faxing, filing, collating, and scanning

• Coordinate Logistics

1997–2004 • St. Francis Hospital • Front Office Coordinator

• Transcriptions, Prep Charts, Arrange Meetings

• Electronically schedule patients on Advanced MD/Medical Manager

• Process Monthly Reports, Create & Distribute Literature

• Processed Patient Hospital Reservations, Referrals, Insurance Verification

• Record & Document Daily Cash Intake, Medical Coding

• Review Operating Practices & Procedures with patients

• Assures Compliance With Federal/Medicare Guidelines And Company Compliance Policies

• Answers Phones, Takes And Relays Messages In A Professional And Timely Manner

• Reschedule Missed Appts and schedule surgeries

• Communicates With Patients Clearly Explaining The Clinic’s Practices For Insurance

• Meets With Patients On Their First Visit To Assure All Necessary Paperwork Is Completed

• Collects Patients’ Co-Payment Greeting all patients in a professional manner

• Checking for accuracy and completion of paperwork 1987–1996 • Vandergrift Borough • Executive Secretary

• Anticipated Needs Of Council, Treasurer & Police To Provide Support

• Enter Data, Prepare Reports, Refuse Billing, Collections, & Mail Merges

• Payroll, Accounts Payables. Prepared Bid Proposals & Contracts

• Worked with Borough Solicitor, Treasurer, Council, Mayor and Police Dept.

• Take & Document Minutes Of Meetings

• Prepared Travel Arrangements, Expense Reimbursements

• Maintained Employee Schedules & PTO. Processed Building & Zoning Compliances

• Meet With Individuals, Special Interest Groups & Others On Behalf Of Executives& Council

• Coordinated Projects And Events

• Tracks Expenditures To Ensure That They Do Not Exceed Budgeted Amounts

• Prepares Travel Authorizations And Vouchers As Necessary

• Create, Maintain, Update Policy & Procedures, New Hire Packets And Hr Forms

• Prepare check requests and pay program bills

• Set up, organize and maintain confidential files and agency documents

• Type reports & correspondence

• Monitor order & purchase supplies

Education

Duff’s Business Institute, Pittsburgh, PA Associates in Business Administration Graduated 1985 3.7 GPA

Skills

Service Titan, Advanced MD, Word, Excel, PowerPoint, QuickBooks, People Suite, Co-Construct, Medisoft, Publisher Pro, Photoshop/Illustrator, Adobe, GroupWise, Outlook, Peachtree, Great Plains, Salesforce and more.

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