Office Coordinator
Resume:
Summer K. Scurry
*********@*****.***
EXPERIENCE
Transfix
Atlanta, Ga
Office Coordinator June 2023 - May 2024
● Acting as a central source of information for guests and new hires
● Answering incoming office emails, phone calls, and routing calls when necessary
● Preparing outgoing mail and packages
● Greeting visitors and new-hires, ensuring both are comfortable and connected with the right office personnel
● Submitting work orders and scheduling repairs for the general office space and equipment
● Filing and faxing documents, receipts, expenses, and other important documentation
● Maintaining strict confidentiality with all company materials
● Maintaining and managing employee seating chart and documenting open desk vacancies for new hires
● Tracking and stocking office supplies as needed, ensuring deliveries are correct and timely
● Vendor and Supplier management, supply tracking, as well as shipment and delivery processing
● Partnering with various teams/departments to help build and strengthen the ATL office culture, increase employee engagement, and drive employee happiness
● Creating, planning, and managing virtual, hybrid, and in-person events and activities for employees working onsite and remotely, using G-suite, Slack, etc.
● Partnering with the remote teams/departments to ensure cohesive consistency in culture throughout multiple offices
● Assisting in user account onboarding for new hires, submit tickets for hardware and set up workstation
● Keeping the front desk, waiting areas and conference rooms, tidy and presentable
● Monitoring and resolving ticket requests via the ticketing system to support any requests put in by employees, whether handling requests directly or escalating to the proper parties as required
Integrated ERP Security Solutions
West Covina, Ca
Executive Assistant March 2021 - May 2023
● Reporting & administrative support to C-level executives
● Producing and reviewing financial reports: profit & loss/income statement, balance sheets, cash flow
● Maintaining and file company documents, processing business expenses, miscellaneous payments, invoices, and billings
● Maintaining calendar, scheduling, professional contacts for (C-level) executives
● Scheduling meetings with appropriate materials prepared, with documentation of meeting minutes and actions items
● Planning and coordinating travel arrangements, both international and domestic flights with accommodations/hotels
● Maintaining strict confidentiality with all company materials
● Managing all personnel actions regarding payroll: pay adjustments, bonuses, manually or automatically running payroll, ensuring fund are available
● Quality control of files and documentation including proper labeling, subject, and relevance
● Utilizing QuickBooks for basic record keeping and tracking transactions: categorizing business expenses, invoices, billings, cash on hand, paychecks and tax payments
● Opening, reviewing, recording, and organizing both personal and professional mail while shredding what’s insignificant
● Managing office inventory, while ordering supplies on an as needed basis
● Keeping the front desk, office spaces, and waiting areas are tidy and presentable
● Shipping and Returning documents or items, while documenting tracking and filing receipts pertaining to shipping fees or confirmation
● Constructing and sending emails on behalf of executives, such as request-and-reply, cancellations, and confirmation emails
● Finding opportunities to improve methods or processes, and anticipate possible needs or problems
● Providing ease to Executives by ensuring every solution to an assigned task/responsibility is presented, approved, and finalized in a timely and accurate manner
● Assisting in user account onboarding for new hires, drafting up letters of hire
● Organizing company lunches, setting up lunch credits, vendor management
● Submitting work orders and scheduling maintenance/repairs/replacements for the general office space and equipment
● Researching and hiring new vendors/suppliers after revising company budget EDUCATION
Fullerton College — Fullerton, Ca
August 2020 - October 2022
● General Studies
● President’s Honor List
● Student & Alumni Honor Society
SKILLS
● Office and property management
● Bookkeeping & financial reporting
● Written & oral communication
● Expense tracking and management
● Collaborative and independent problem solving
● Adaptation and quick thinking
● Business process improvement
● Remote and onsite administration
● Remote and onsite event planning, management, coordination
● Microsoft and Google Suites
● Travel arrangements and calendar management
● Onboarding new-hires
● Space management and workstation management
Contact this candidate