Accounts Payable Specialist

KAREN KIMBLE Ph. 602-***-****

********@***.***

SUMMARY

Qualified candidate offering comprehensive professional experience in all areas of Accounts Payable.

Experience is supported with specialized training in accounting and business administration

Very attentive to organization, detail, policy, and procedure

independently coordinate, prepare, and execute through completion of multiple responsibilities within complex, deadline-oriented accounting operation

Excellent communication skills in dealing directly with vendors and internal associates to ensure accurate and timely payments

Personable, friendly, able to work toward shared goals to achieve corporate and personal growth goals

Eager to learn, adaptable, Intelligent, organized, methodical, detailed, trustworthy and team player EXPERTISE

Accounts Payable (high volume and full cycle)

Database Management (set up new vendors with W9)

Reports and Spreadsheets

Vendor Analysis / Reconciliation General Ledger (as related to Accounts Payable)

Special Projects, Management, Vendor Assistance and Budget Monitoring

Microsoft Excel, Word, Outlook

Great Plains, Sage 300, Sage Paperless, Quantum

01/2023 – 02/2024

Knight Management / Irgens Corp.

Accounts Payable Specialist

• Full cycle Accounts Payable for

87 commercial properties

• Enter approx. 600 invoices a month.

For multiple property owners

• Verify correct GL coding for invoices.

• Set up new vendors and acquire necessary documentation

• Track utility invoices.

• Scan invoices into AP software (Sage).

• Work closely with vendors

• Research past due bills and vendor statements

• Work closely with Property Accountants

6/022 - 10/2022 Truesdell Corp

Accounts Payable Specialist

Full-Cycle process all inventory and operating expense invoices of approximately 300-350 invoices a week through a paperless system

Coded invoices for operations and forwarding a ll invoices for approval based on geographical region and amounts

Purchase Orders--3-way match invoices to, receiving docs and invoices for all materials used on job sites of 40 jobs to repair bridges around the country in 3 regional offices

Reconciled vendor statements (approx. 80 a month) and followed up on missing and unpaid invoices and credit memos

Management expense reports--reviewed against company policies, code, enter and pay

E-Mails - 125 a day including invoices, statement’s, vendor, and employee correspondence

Reconciled and processed weekly hotel bill approx. $22,000 per week

Full process of weekly check run—run aging, select invoices to pay based on vendor terms and prepaids, get aging approval from multiple upper management, cut checks, get signed and mail.

Approx. 60-70 checks a week and some ACH payments. Always to ensure bills are paid in a timely and accurate manner.

Analyze workflow processes while adhering to departmental procedures. 2/2022 - 5/2022 Aviatt Turbo Technologies LLC

Accounts Payable / Receivable Specialist

Process all Inventory and operating expense invoices, Approx. 50 per week

3-way match invoices to Purchase Orders, Receiving docs and invoices

Reconcile vendor statements and follow up on missing invoices

Track all RMA’s and Debit memos

Monitor all vendor payment types and transactions between vendors that are also customers

Reconcile and pay 5 credit card statements

Heavy emails of invoices and correspondence; vendors and customers

Process all incoming payments by check; post payment to invoices, monitor bank accounts 8/2020 - 2/2022 True Blue Car Wash

Accounts Payable Specialist

Process invoices (code, data entry, get approvals) Corporate office, Regional Office and utility bills for all 60 + car washes

Heavy email communication with utility vendors and reconciliation of issues

Tracking utility bills for all car washes and monitor water usage per month

Enter Claims checks request for damaged vehicles

Pay Utility bills in Intacct that are paid Auto Pay/ACH

Assist with special projects from Accounting Manager 10/2013 - 8/2020 International Cruise & Excursions Accounts Payable Specialist

Process 400 invoices monthly for operations, sort mail, scan invoices, email for approval, enter in pending status, code and post invoices.

Heavy process of management expense reports, code, verify employees comply with company policies Approx. 450 checks per month, select invoices, print Approx. 90 expense reports per month, have reconciled, coded, approved and data entry and submit spreadsheet to payroll foreign reimbursement.

Processed approx. 40 per month 3-way match purchase

Order invoices, with receiver and invoice, and enter

Print approvals from managers, approx. 150 per month via e-mail and attach approval to invoices

Reconcile vendor statements and set up new vendors

Heavy correspondence from internal managers and vendors. 1-3 hours per day reading/printing e- mails

Heavy problem solving of vendor

05/2012 - 10/2013. Wilson Property Management Services LLC Accounts Payable Specialist

Sort AP invoices by property, code and distribute for approval.

Heavy data entry, 2000+ invoices a month for 55 commercial properties monthly trouble-shoot invoices and research past due balances Research requests from on- site property managers

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