Assistant Controller Finance Manager

Alena Polen

Anchorage, AK ***** 907-***-**** **********@*****.***

Professional Summary

Diligent, driven and hardworking professional with extensive experience and a successful record in operations and administration management.

General business knowledge, over 13 years of experience in finance and accounting with private business and corporate. Past experience using QuickBooks, Deltek, Sage, HH2, budgeting, AP, AR,cash receipts, basic financial statements, also third party governmental billing platforms. Self-starter who is excellent in communicating with teams of 60+ employees.Having ability and technical skills across a range of functional activities to positively impact company growth, operate within strict operational management guidelines. Run a financial analysis and compare the differences, productivity and efficiency and projects performance. On a personal level i am goal oriented, friendly as well as approachable and understanding and always treat people well and like to help people.

Skills

Work History

Assistance Controller -11/2021-12/2023

UIC Construction - Anchorage, AK

Responsibilities:

● Operational improvements and management

● Procedure development and planing

● Process improvement

● Systems implementations

● Financial oversight

● Cost monitoring

● Team building

● Analytical

● Multi-million P&L management and cost analysis

● Support for project activities

● Support most aspects of accounting management, primarily projects billing and reporting. Assist in the formulation of internal controls and policies to comply with legislation and established best practices

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● Monthly postings for projects and billing internal companies and partners

● Manage journal entries, invoices and reconcile accounts for the monthly closing

● Use of TimberScan for approval and scanning invoices

● Assist in the preparation of budgets for internal purposes

● Participate and assist in preparation for the annual audit

● Help in development of reports for management

Review the company’s accounting information to identify and resolve inaccuracies or imbalances of sub- contract commitments

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● Utilize accounting IT system to facilitate processes and maintain records

● Monthly Credit card reconciliations

● Vendor invoice coding and review

● Assist in preparing proposals, pricing and cost analysis for the proposals. Accountant, 12/2017 to 09/2019

ANTHC – Anchorage, AK

Assistant Controller, 09/2016 to 10/2017

Food Bank Of Alaska – Anchorage, AK

● Manage month end close process, oversee GL,AP,AR.

● Managed expense, capitalization, amortization and spend data. Managed accounting operations, including journal entries, collection efforts, reconciliations and payroll processing.

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Tracked projects revenue and costs in Sage software, diligently reconciling accounts to maintain high accuracy.

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● Met accounting financial standards by providing accounting department annual budget information.

● Tracked all expenses and inventory purchases against budget guidelines. Supported change management by understanding and addressing impacts of new accounting policies, financial statement initiatives and non-standard transactions.

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● Compiled monthly journal entries into general ledger system.

● Addressed and resolved complex and unexpected variances. Screened company accounting system, including accounts receivable, accounts payable, payroll processing and general ledger.

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● Oversaw documentation and reporting of expenses, sales and other transactions.

● Reconciled accounts and resolved both internal variances and discrepancies in external documentation.

● Mitigated accounting risks through identification and improvement of process inefficiencies. Coached, trained and delegated tasks Accounts receivable team members to meet specific department goals.

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● Maintained compliance with company standards and legal requirements.

● Created and initiated accounting procedures to increase organization.

● Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.

● Maintained cash flow by monitoring bank balances and cash requirements.

● Assisted management with finalization of annual expense plans.

● Ad hoc reporting to answer a specific business question. Set up and improved accounting systems and processes to meet business needs and maximize effectiveness of operations.

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● Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions. Reconciled accounts and reviewed all materials, including surplus, income, expense data, net worth and assets.

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● Reconcile monthly statements, assist with monthly statements. Reconcile and manage various general ledger accounts using accounting software and complex spread sheets.

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● Identified and investigated variances to financial plans and forecasts. Improved efficiency of operations, including data collection, analysis and modeling, to enhance practices and increase customer retention.

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● Partnered with auditors on annual audits and realized compliance with governmental tax guidelines.

● Update Project Period of performance, maintain contracts files, budgets and forecasts. Accountant Manager, 11/2019 to 10/2021

K Corp – Anchorage, AK

Education

MBA: Business Administration And Management

UAA - Anchorage 2010

BBA:Economics University - Rostov region Bachelor of Science in accounting Accounting, Economics, 05/2005

Complete daily deposits, including coding, entry, daily postings, securing double check on the deposit report, and filing.

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Manage Accounts Payable, ensuring accuracy and appropriateness in process, including coding, entry, securing authorization of pre-posting summary, posting in CERES, payment and filing. Ensure timeliness of processing and assist with cash flow monitoring. Maintain W9 file and tracking for all current vendors.

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Manage Accounts Receivable process, including coding, entry, posting, monthly statements, and filing. Act as liaison with agencies to ensure understanding of and prompt payment of invoices. Contact agencies who are behind in payments and arrange payment plans. Ensure accurate posting according to special events.

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● Ensure EFTs are accurately processed by the end of the month.

● Prepare adjusted journal entries, records retention, file maintenance and other financial tasks as needed. Prepare and submit reporting and billing for government grants and programs in a timely manner, as assigned. Assist with government program audits by providing records and backup as directed.

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● Prepare and maintain detailed tracking and analysis of expenses, events and donations, as assigned.

● Assist CFO in preparation of materials for the annual audit. Assist during annual audit field work. Produce the monthly FDPIR report/invoice( delivery of food), and other grant (TEFAP) month-end reports.

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● Ensure consistent billing and financial reporting at project levels by following best practices.

● Prepare invoices making changes and notifying timesheet errors to supervisors.

● Review project budgets, staffing and work plans to guarantee appropriate fees.

● Monitor accounts receivable and support project managers with collection efforts.

● Support effective client relationship and submit project invoices.

● Ensure up-to-date maintenance of client contracts that reflect project needs.

● Support analysis and report assigned projects' financial information.

● Support analysis and report assigned projects' financial information.

● Gathered forms, copied insurance cards, collect patient information for billing and insurance filing.

● Received, recorded and filed medical payments by check, cash and credit card.

● Scheduled, rescheduled and handled cancelled appointments for patients. Restocked each medical room with adequate supply of medications and supplies in preparation for patients.

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● Maintained patient databases and updated information in alignment with HIPAA protocols.

● Coordinated patient scheduling, check-in, check-out and payments for billing.

● Contacted patients regarding unpaid and underpaid accounts to resolve issues.

● Efficiently performed insurance verification, pre-certifications and pre-authorization functions. Project billing Accountant Manager, 12/2012 to 8/2016 WorleyParsons – Anchorage, AK

Medical Office Assistant, 10/2009 to 10/2012

Arctic Chiropractic – Anchorage

12/2014

Certified Medical Administrative Assistant - National Health Career Association— 2014

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