Inventory Management Administrative Officer
Resume:
GLADYS NGANDWE’S RESUME
Current Mobile Numbers: +260-***-*****/+260-*********
Email Address: ******.*******.*******@*****.***
Permanent Home Address: A388 Mine Town Ship, Chililabombwe Zambia
Personal Details
Date of birth : 17 October, 1986
Sex : female
NRC No: 177612/63/1
Marital status: Married
Health :Good
Nationality/Citizenship :Zambian
Languages (spoken/written) :English & Bemba
Target jobs, notice period and relocation
Target jobs: in order of preference;
Office Administrator
Procurement Officer
Stores Controller
Logistics Manager
Assistant Planner
Or anything equivalent or matching my tertiary qualifications and
Experience.
Notice period: 30 days.
Procurement Profile
a. Annual Procurement Plans
• Prepare annual Procurement Plan
• Ensure goods & services are procured within budgeted amounts and where possible reduce cost by 0.5%.
• Update the Procurement Plan on a monthly basis and
• Make presentations to management and highlight red flags
b. Tenders Management
• To prepare No Objections
• Prepare solicitation documents
• Advertise tenders in accordance with the ZPPA regulations
• Conduct pre-bid meetings and tender opening sessions and minutes
• Prepare Nomination letters for evaluation members and ensure evaluations are done within the time period required in the regulations.
• Evaluate tenders and prepare evaluation reports for approval to the Procurement Committee
• Draft best evaluated bidder notices and acceptance letters
• File all tender requirements according the regulations
c. Procurement Committee Duties
• Prepare procurement committee papers for the Procurement Committee
• Draft Minutes of the Procurement Committee and submit to ZPPA
d. Contract management and administration
• Draft contracts in liaison with Legal Department and have them signed.
• Nominate contract managers
• Hold contract Kick off and exit meetings with the supplier
• To ensure all the bidders are compliant to the contract requirements
• Ensure factory test, pre-shipment inspection & samples are done/ provided prior to shipment of goods/services
• Ensure compliant to legal requirements/obligations
• File all contract requirements in accordance with the regulations
e. Vendor Management
• Ensure deliveries are made in accordance with the contract
• Draft cancellation letters for failed deliveries
• Expedite supplier payments
• Collect goods and deliver them to the warehouse
• Raise Goods Receipt Notes and submit documents to accounts for payment
• Vendor performance appraisals
f. Reports
• Prepare and submit ZPPA quarterly report
• Prepare monthly/weekly Supply Chain Dashboard report to management
Academic Qualification
2003-2005 MITONDO SECONDARY GRADE 12 CERTIFICATE
2000-2003 CHILILABOMBWE PRIMARY GRADE 9 CERTIFICATE
1993-2000 CHILILABOMBWE PRIMARY GRADE 7 CERTIFICATE
Professional Qualification
2016- 2019 MASTER OF BUSINESS ADMINISTRATION-GENERIC (CAVIDISH UNIVERSITY SCHOOL)
2014-2016 DEGREE IN PURCHASING AND SUPPLY
(CAVIDISH UNIVERSITY SCHOOL)
2006-2007 PURCHASING AND SUPPLY CERTIFICATE
[NIEC SCHOOL OF BUSINESS UNDER CIPS]
Academic Development
Microsoft Word and Excel and PowerPoint
AC – ProMaint (CMMS: Computerized Maintenance Management Systems)
SAP-(Systems Application and Products)
PROFESSIONAL EXPERIENCE
Chief Administrative Officer in local government From May 2020 to Date
Based in North Western Provice .
Responsible for administrative and logistical support services in order to ensure efficient and effective operation of the Council.
Transport Management
Secretarial Services
Records Management
Office Accommodation
Office Supplies
Institutional Cleanliness
Performance management
Management
Procurement officer in local government - June, 2017 to May 2020
Based IN Eastern Province – responsible for planning, Record keeping, material control, preparing of management reports if requested,, quality of standards and pace of work.
Annual Procurement Plans
Tenders Management
Procurement Committee Duties
Contract management and administration
Vendor Management
Reports
Stores Controler - Chililabombwe Municipal Council February 2011-May, 2017
Based in coperbelt Chililabombwe Zambia – responsible for job planning /Stocking of items, material control, quality of standards and pace of work and
Continuous performance review of the entire ware house
Collect goods and deliver them to the warehouse
Raise Goods Receipt Notes and submit documents to accounts for payment
maintaining of stationery stock levels
Stores Officer at Atlas Copco - Zambia June 2007 – Oct 2009
Based at Konkola Copper Mines Plc. in Chililabombwe {one of the world’s biggest underground
Copper mining operations in Zambia} - responsible for the Stock Control and
Collect goods and deliver them to the warehouse
Raise Goods Receipt Notes and submit documents to accounts for payment
Requesting goods and service for end user
Issuing goods and service to the end user
Monitoring the ware house
Monthly stock taking
Yearly stocktaking
Bin carding and updating of bin card
Interests
Watching & playing social soccer
Organizing and participating in church programs
Playing chess
Referees
(1).Mr. Fred Mwanza, ( 2). Mr. Kelvin Nyirongo. (3). Ms.Nalishebo Mubita.
Workshop Supervisor, Head of procurement STORES CONTROLLER, Atlas Copco Zambia Chililabombwe, Zambia LOCAL GOVERNMENT Mobile: +260-***-***-*** Mobile: 097******* Mobile:+260********
Josephine Mwanza
Council Secretary
Contact this candidate