Executive Assistant Customer Service

JENNA DAVI

EXECUTIVE ASSISTANT

EVENT COORDINATION

925-***-****

*************@*****.***

California, Remote. Open for relocation

Professional Profile

CSUN: B.A Management, minor in Music

Proactive and highly organized administrative professional with over a decade of experience in the outdoor, entertainment and wellness industries. Experience supporting executives, contributing to creative teams, managing calendars, coordinating events, travel logistics, and handling confidential matters. Adept at building strong partnerships, managing multiple priorities, and skilled in providing exceptional customer service. EXECUTIVE ASSISTANT & TALENT MANAGER

Quantum Healing Bi-Annual Summit Remote Contract Managed complex calendars, scheduled meetings, conducted research, handled confidential correspondence. Coordinated domestic and international travel arrangements for executives and performers, ensuring seamless itineraries and logistics.

Hotel and vendor procurement, established room block and contracts secured meeting/conference rooms, ensured proper AV and room set up needs, F&B management, coordinated special VIP dinners Talent Management: Recruited and scheduled talent including keynote speakers and entertainment, managed day-to-day operations and run-of-show execution during events. Contributed creative input to align performances with branding and thematic goals, enhancing overall event cohesion and impact.

EXECUTIVE ASSISTANT & PROGRAM MANAGER

SurfATL Remote 2023 - 2024

Supported executive team with administrative tasks, including scheduling meetings, managing correspondence, travel and transportation logistics, and processing expenses. Contract negotiation, payroll and processed expense reports Managed retreat programs: Planned and executed logistics for events and retreats, managing tight deadlines and complex project needs.

EXECUTIVE ASSISTANT

Prime Numbers Films 2018 – 2020

Managed production logistics, including vendor negotiations, scheduling, catering, travel and accommodations Supported operations, ensure on-time delivery of musical, commercial, film, animation and TV projects Respond to emails, phone calls, and messages in a timely and professional manner. Draft emails, automations, contracts, proofread

Other

CO-FOUNDER

Actors’ Odyssey Remote 2021 – 2024

Oversaw operational and logistical planning for wellness workshops and international retreats, managing budgets, contracts, and scheduling.

Served as the primary contact for participants and vendors, handling inquiries and resolving issues efficiently. Created detailed project timelines and ensured deadlines were met for all event-related tasks. Designed and maintained organizational systems to streamline operations and optimize efficiency.