Executive Assistant Microsoft Office
Resume:
Mary Ellen Copeland *************@*****.***
Notary Public
** ******* ****, ***********, ** 08343
Education
Delaware County Community College: Certificate in Paralegal Studies
Bucks County Community College: Associate degree in computer science
Software Skills
- Microsoft Office (Word, Excel, PowerPoint, Visio, Outlook, Flow, SharePoint)
- Adobe Acrobat Pro and AdobeSign
Professional Experience
July 2023 – Present Executive Assistant Mitts Law, LLC
Philadelphia, PA
- Monitor the Managing Partner’s inbox, calendar and contacts in Outlook
- Ensure priority items and pending deadlines are brought to his attention
- Perform e-filing when paralegals are unavailable
- Handle some personal assistant duties
Oct. 2022 – June 2023 Legal Assistant Lamb McErlane PC
West Chester, PA
- Created new client accounts and matters in Clio
- Interacted with clients regarding arranging meeting times, invoices, etc.
- Drafted Wills, Powers of Attorney and Health Care Powers of Attorney based on notes from attorney
- Drafted deed descriptions for properties going under a trust and submit the new deeds to the Chester County Recorder of Deeds
- Sent out executed documents to clients via email and stored originals in vault
- Submitted online registrations of LLCs and requests for EINs
Feb. 2022 – Sept. 2022 Paraprofessional Marcum LLP
Boston, MA (remote)
- Processed background check requests on applicants, using The Work Number to verify employment and the National Student Clearinghouse to verify education
- Created final reports using Microsoft Mail Merge
- Maintained spreadsheet of expenses incurred for each applicant
May 2021 – Jan. 2022 Paralegal Raynor & Associates, P.C.
Malvern, PA
- Functioned as office manager and paralegal in a small medical malpractice defense firm
- Requested medical records of plaintiff through a third-party company
- Created LEDES billing files at month-end and upload our bills to the insurance company’s portal
- Interacted with defense experts regarding their reports and invoices to the firm
- Communicated with opposing counsel regarding scheduling of depositions, court administrative conferences, possible trial dates, etc.
- Arranged for courier service, court reporters, and booking of conference rooms in our corporate building
- Transcribed dictation from the partner regarding medical records
Nov. 2020 – March 2021 340B Coordinator HMG Consulting, LLC
Collegeville, PA
- Provided support according to a TSA (transitional service agreement) for Viatris, a Pfizer divestiture
- Maintained issue list of 340B violations that customers (pharmacies and hospitals) report via a tracker system (Microsoft SharePoint List)
- Developed a Microsoft Flow to make the 340B reporting process more efficient
May 2009 – Aug. 2020 Legal Coordinator AmerisourceBergen Corp.
Conshohocken, PA
Accomplishments
- Obtained AdobeSign licenses for key persons in the legal department and provided the necessary education to the department to encourage the use of electronic signatures
- Researched three electronic Board Book Portals (Diligent, Boardvantage and Directors Desk) and made recommendations to the General Counsel on the product that most suited the needs of the company
Responsibilities
- Provided support to the Director of Legal Operations and Shareholder Relations, the Assistant Corporate Secretary and various other members of the Legal Department
- Assembled physical board meeting books and uploaded electronic meeting materials via DirectorsDesk
- Processed Directors’ quarterly retainers
- Assisted in processing annual equity awards and other matters relating to AmerisourceBergen stock
- Responsible for the billing portal (DOE Legal Ascent), specifically the onboarding of outside law firms, updating timekeeper rates, and processing invoices
- Updated corporate entity information via hCue
- Prepared monthly accrual reports to estimate the previous month’s legal spend
- Created and modified fillable Adobe Acrobat forms and Visio business organization charts
- Interacted daily with associates from other departments, such as Accounts Payable, Finance, and Tax
Sept. 2003 - April 2009 Administrative Spherion, Kelly’s Services and the Dubin Group
Assistant
Employed by professional temp service companies working for various companies in Chester County,
but most often for SAP America (Legal, Purchasing and Communications Departments) in Newtown Square, PA.
- Reviewed vendor’s Statements of Work, and recommended necessary changes
- Entered purchase orders into the system using SAP SRM software
- Followed up with the Procurement department when Purchase Orders were delayed
- Communicated with vendors regarding the status of their invoices, as needed
- Ran budget reports monthly and reviewed these with each group manager
Oct. 1985 - August 2003 Lead Programmer/Analyst Siemens
Malvern, PA
Member of development team for a new web-based clinical system (Soarian).
Responsibilities included coding in VB, testing and troubleshooting. Brought new team members up to speed by providing education and documentation both on the application and Visual Basic.
Strengths
- Conscientious and reliable
- Self-starter and an independent worker
- Good organizational skills and detail-oriented
References available upon request
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