Accounts Payable Credit Card
Resume:
Edwin Suarez
Phoenix, AZ *****
**********@*****.***
OBJECTIVE: The opportunity to utilize my knowledge and skills at a higher level as I advance in my career
EDUCATION: Bachelors in Administration of Justice
Western International University
Phoenix, AZ
(Fall 1999 – Fall 2003)
Associates in Administration of Justice
Maricopa County Phoenix Community College
Phoenix, AZ
(Fall 1985 – Fall 1999)
Pursuing a Masters in Public Administration degree Western International University, Phoenix, AZ
(two classes needed for completion)
EXPERIENCE:
05/2017 to 12/2023 Accountant II – State of Arizona Medical Board (retired)
(11/17 to 12/23 Full-time; 5/17 to 11/17 Temp Agency,)
• Process credit card initial payments, initial dispensing registrations and fingerprint fees in Cyber Source and with a handheld credit card machine
• Check Deposit:
o Enter all checks into GLS (accounting system)
o Balance and post decision report into deposit log o Run checks through CashPro & Stamp
o Run report from CashPro (banking system) in the
morning
o Post into AFIS (State accounting system) & prepare to be verified
• Make new fingerprint packets as necessary
• Process payment receipt requests
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Edwin Suarez
714 W Pima St
Phoenix, AZ 85007
**********@*****.***
• Process and distribute mail (FedEx/UPS) as it arrives throughout the day
• Process Accounts Payable receipts in Procure AZ when requested
• Scan Accounts Payable and Receivable, verify and file in archives
• Check in and distribute office supply orders as needed
• Enter all surveys through the month
• Reconcile budget reports
• Entering & processing payroll
3/17 to 5/17 Amazon Packing Associates
10/16 to 12/16 United Parcel Service (UPS) Delivery Driver 10/15 to 10/16 Uber Driver
12/06 to 07/15 Accountant II - City of Phoenix, AZ (retired) As an accountant in the Finance Department, Financial Accounting
& Reporting (FAR) Division, Cash Management Section. Various duties included:
• Compile and reconcile the City-wide annual unclaimed property, including processing remittances and payments to all 50 states.
• Assist departments with reviewing unclaimed property procedures and training for department staff on these procedures.
• Review unclaimed property submittals and coordinate unclaimed research with departments.
• Assist with public claims for unclaimed funds, following up with department staff
• Reconcile the City’s accounts payable and payroll warrant accounts, daily
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Edwin Suarez
714 W Pima St
Phoenix, AZ 85007
**********@*****.***
• Respond to Positive Pay notices, determined validity of warrants, Communicate with A/P and Payroll staff and Bank contacts as needed
• Review departmental bank reconciliations, ensuring accuracy and timeliness and communicate with departments on un-reconciled items, providing technical assistance
• Maintain the FAR legislation distribution table and distribute legislation assignments throughout the division and monitor responses to ensure completion.
• Prepare the quarterly reports of outstanding payroll warrants and outstanding retirement warrants and the monthly reports of outstanding Housing and Real Estate warrants.
• Prepare the schedules and statements for the City’s Annual Comprehensive Financial Report (ACFR), including
statements for the Special Revenue Funds. Provided training and supervision to new staff preparing statements. Reviewed work for accuracy and timeliness, providing suggestions and guidance as needed.
• Prepare the Infrastructure Repayment Agreement Trust Fund report for Budget & Research
• Assisted the Deputy Director by coordinating moral building activities for the new combined FAR division
07/98 to 12/06 Account Clerk III – City of Phoenix, AZ As an accounting clerk in the Finance Department, Accounts Payable Section, various duties included:
• Ensure payments are made on construction projects in timely manner
• Prepare quarterly reports of the escrow agreements and posted securities for management
• Making payments on all real estate and relocation projects
• Releasing payments which requires City Council approval
• Prepare and process several summary billing accounts with various vendors
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Edwin Suarez
714 W Pima St
Phoenix, AZ 85007
**********@*****.***
• Responsible for making payments for all the City’s utility accounts
• Review/audit invoices entered in SAP for accuracy
• Reviewer of utility bills, construction and one-time vendor payments
• Make corrections and/or changes as needed
• Post invoices after reviewing
• Review the blocked reports periodically for invoices to follow- up
• Answer the general accounts payable customer service phone line
• Assist others as needed.
SKILLS
& KNOWLEDGE: Accounting Systems: SAP, AFIS, Procure AZ, GL Suite, Cyber Source
Software: Microsoft Outlook, Word, Excel, Access
Mechanical: 10-key adding machine, photocopier, fax machine ACHIEVEMENTS: Finance Department Employee of the Year (2005 & 2008) Division Employee of the Quarter (1999, 2005 & 2008) Disability Sensitivity Training (2004)
Finance Department Team Awards (1999, 2002)
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