Accounts Payable Customer Service
Resume:
Jessica Rank
East Stroudsburg, PA *****
**********@*****.***
Diligent Executive Financial Administrator with 8 years of experience in financial administration, accounting, and customer service. Proficient in QuickBooks, Excel, and other accounting software. Proven skills in accounts payable, accounts receivable, and payroll management. Strong organizational and leadership skills. Currently pursuing a Bachelor of Science in Finance.
Work Experience
Executive Financial Administrator
Carpentry Done Right-Effort, PA
01/2015 to 08/2024
• Learned purchasing skills and performed advanced financial tasks
• Found a $20,000 discrepancy in favor of the company
• Created a workbook through Microsoft Excel that is cross functional and coded for live financial breakdowns and inventory control
• Used Microsoft Excel, Word, Power Point, Quick Books, Outlook, Microsoft Suite, Google Docs, Descarte, Netsuite, and a CRM SAP Oracle.
• Screened and prioritized incoming emails, calls, and correspondence for CEO, ensuring timely response and follow-up
• Prepared executive-level presentations, reports, and documents with high attention to detail and accuracy
• Managed complex calendar and scheduling for CEO, including coordinating travel arrangements
• Maintained strict confidentiality of sensitive information while handling all administrative tasks for the CEO's office
• Managed business expense reporting system for CEO's department by accurately tracking expenditures and reconciling accounts on a regular basis
• Implemented efficient filing systems to ensure easy retrieval of important documents such as vendors, payroll, contracts, estimates, invoices, and unpaid bills by cost
• Provided administrative support during high level meetings by supplying live information and document management
• Acted as a liaison between the CEO's office and clients ensuring effective communication & coordination
• Prepared and proofread all correspondences and other documents for accuracy and professionalism
• Created and managed CEO's contacts database by updating contact information regularly and maintaining an organized system for easy access
• Assisted in the preparation of annual reports or financial statements
• Supported the CEO in managing relationships with key clients through regular communication and follow-up on action items
Executive Assistant to the CEO, Financial Specialist
Comprehensive Cleaning Company-Mount Bethel, PA
01/2010 to 12/2015
• Executive Assistant to the CEO and CFO
• Advanced Microsoft Excel skills used to create workbooks, contact databases, spreadsheets, pivot tables, graphs, slideshows, and financial reports
• Prepared and edited correspondence, reports, and presentations for CEO, CFO using Microsoft Office Suite
• Screened phone calls and emails for CEO, prioritizing messages and responding on the CEO's behalf when necessary
• Developed efficient filing systems to ensure easy retrieval of documents both in physical files and electronic databases
• Managed liability and revenue reports for CEO by accurately tracking revenue and liability, reconciling receipts, documenting AR and AP, and inventory management
• Researched industry trends or competitors' activities to provide valuable insights to CEO and CFO during decision-making processes
• Drafted, proofread, and edited estimates, collection letters, contracts, emails, and invoices
• Handled sensitive and confidential information regarding client information and business operations
• Liaised between CEO and CFO, employees, clients, and vendors providing exceptional client care and vendors communications
• Managed multiple tasks and prioritized simultaneous tasks by adapting to changing needs, keeping detailed notes, and meeting deadlines seamlessly
• Implemented streamlined administrative procedures using Microsoft Excel and changing physical filing systems improving efficiency
Education
Bachelor of Science in Finance
East Stroudsburg University - East Stroudsburg, PA
01/2024 to Present
High school diploma- Denville, NJ
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