Executive Assistant Office Manager

Stephane Latortue

www.linkedin.com/in/stephane-latortue

*********@*****.*** 516-***-**** Baltimore, MD

Executive Assistant - Calendar & Travel Management, Project Management Professional

Trilingual professional with over 10+ years of Executive Assistant and Office Manager experience with a background in finance, construction commercial management, legal experience, and teaching experience. Proven measurable success in streamlining existing systems and replacing them with more efficient work processes.

PROFESSIONAL WORK EXPERIENCE

Freelance Executive Assistant

Remote 2022 – Present 30–40 hrs/week

●Proactively managed and prioritized complex executive calendars, ensuring seamless scheduling of high-level meetings, travel, and appointments while aligning with organizational priorities.

●Acted as the primary liaison between executives and key stakeholders, drafting and reviewing confidential correspondence and facilitating effective communication to uphold the executive’s strategic vision.

●Oversaw and executed high-priority, confidential projects on behalf of executives, meeting strict deadlines and ensuring deliverables aligned with company objectives.

●Prepared comprehensive materials for board and leadership meetings, including agendas, presentations, and detailed reports, while documenting actionable items and following up to ensure successful execution of executive directives.

●Provided direct administrative support to executives, managing schedules, answering phones, and coordinating meetings.

●Reviewed and edited documents, including reports, white papers, and correspondence for executive approval.

●Scheduled and monitored multiple staff calendars, ensuring alignment with organizational priorities.

●Organized and maintained files and email inboxes, streamlining document retrieval and workflow.

●Made travel arrangements, prepared travel vouchers, and coordinated logistics for special projects and events.

Teacher

New York City Department of Education New York, NY 2017–2022

●Fostered a positive classroom environment using innovative platforms like Kahoot, Padlet, and Google Classroom to engage students in 9th-grade AP Chemistry and 7th-grade English.

●Created and adapted engaging lesson plans for students with diverse academic needs.

●Increased student reading scores by 12% through tailored small-group instruction.

Executive Assistant to Two Executives and HR Generalist

Eagle Point Financial Financial Services NY, NY 2012–2017

●Managed multiple Google & Outlook calendars for the CEO and CFO in different time zones (South America, Europe, Asia, Australia), including both work-related and personal activities.

●Proactively managed and prioritized executive schedules, ensuring alignment with organizational priorities.

●Drafted, edited, and prepared complex reports and correspondence on behalf of executives.

●Competently executed or delegated day-to-day administrative tasks to ensure seamless operations.

●Coordinated group meetings, prepared detailed agendas, and documented minutes for leadership use.

●Managed relationships with vendors, contractors, and service providers, ensuring quality and adherence to contracts.

●Organized and prioritized work to meet changing priorities while maintaining accuracy and attention to detail.

●Managed special projects, including IT system upgrades and company-wide database creation using Microsoft Access.

●Created PowerPoint slides for yearly Board Meetings, which included presentations for CMOs and SVPs.

●Event-planned an annual company-wide fundraiser for Juvenile Diabetes, managing logistics for 150+ guests.

Project Manager

Global Facility Management Commercial Construction & Facility Management Services New York, NY 2007–2011

●Directed multimillion-dollar construction projects, successfully meeting all deadlines and budget goals.

●Drafted and managed schedules, ensuring adherence to project timelines and quality standards.

●Negotiated contracts with vendors and contractors, achieving significant cost savings and maintaining high-quality service delivery.

●Implemented risk mitigation strategies to address potential project challenges proactively.

●Developed and maintained operational protocols, improving overall team efficiency and coordination.

●Managed relationships with clients, vendors, and subcontractors to ensure seamless project execution.

●Processed and managed project data to track performance metrics and inform decision-making.

Legal Secretary / Paralegal

Various Law Firms while Studying for the LSAT New York, NY

●Conducted comprehensive legal research on contract law, employment law, real estate law, and intellectual property.

●Prepared and edited complex legal documents, memoranda, and reports with a high level of accuracy.

●Reviewed and synthesized legal materials to provide concise summaries for attorney preparation.

●Assisted attorneys in preparing for hearings and trials by organizing case files and providing relevant legal precedents.

EDUCATION

●BA Psychology UMASS Dartmouth Completed

●MBA Currently Pursuing University of Maryland Global Campus (UMGC)

RELEVANT SKILLS

Languages: Trilingual in English, French, and conversational Italian.

Software Proficiency:

●Google Suite: Drive, Gmail, Calendar, Docs, Sheets, Slides

●Microsoft Office: Excel (Pivots and Lookups), Outlook, PowerPoint, Word, Access

●HR & Legal Platforms: ADP, Workday, WestLaw, LexisNexis

●Project Management Tools: Asana, Trello, Zoom

Core Competencies:

●Calendar management for executives

●Managing special projects with attention to detail

●Organizing and prioritizing tasks to adapt to dynamic environments

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