Executive Assistant Data Entry
Resume:
Jonay Holland
Union City, CA
************@*****.***
Objective
I am an ambitious and detail-oriented professional with over 10 years of experience in high-level administration. I am looking to further my career in the clerical field. I possess excellent written and verbal communication skills as well as articulate and professional speaking abilities and experience. I’m highly capable of producing flawless presentations, assembling facility and expense reports, as well as maintaining the utmost confidentiality when required. I can work independently with little to no supervision. I also thrive well in a team environment.
Professional Skills
Calendar management
Communication skills
Microsoft office 365 and email applications
Meeting coordination
Meeting support
Event planning
Travel arrangements
Expense reporting
Data entry
Proof-reading
Contracts
Smartsheet
Strong attention to detail
Able to assimilate new material quickly
Works efficiently to meet deadlines
Great interpersonal skills
Reception
Customer service
Capable of working independently and as a team
Serve as liaison
General office tasks
Concur
Employment History
Nutanix – San Jose, CA. May 2023 – May 2024
Executive Assistant
Support the Office of the CEO with calendaring, scheduling, travel, & expense reports
Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executive and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.
Manage and maintain highly complex and changing calendars, schedule appointments, meetings, and organizational functions.
Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community, and political representatives.
Manage a wide range of critical tasks and projects including research, contract database and entity maintenance administration, retention of records and other operations programs.
Make detailed and complex global travel arrangements, including obtaining passports and visas.
Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determines if executive action is needed.
May arrange organization events and offsites, plan programs and small events for meetings and entertainment of visitors.
May initiate and facilitate meetings, take meeting minutes and manage / track action items.
May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, summaries, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.
May create POs and process invoices in e-billing systems.
Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.
Use political savvy and sophistication to filter through and facilitate actionable items.
Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.
Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
Demonstrate a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health compliance.
Provide administrative support and cross-coverage to manager, executive assistants, and administration staff, as necessary.
Meta – Menlo Park, CA. October 2018 – December 2022
Executive Assistant
Support Director & Head of Operations
Event planning
Support multi-stakeholder projects
Schedule and manage meetings for Director and Executive Protection Team
Maintain and monitor project plans, project schedules
Interface with FB partners who support EP-hosted industry events, such as appreciation nights, ASIS, or industry benchmarking meetings
Provide administrative support as needed, and aligning with other executive administrators within Global Security
Make sure department and its leaders stay organized, and optimize their time between meetings and administrative/leadership work
Ensure consistency with internal events, and when hosting external/industry events
Planned and succeeded in running an All Hands meeting for over 200 guests
Open Edge – Newark, CA May 2014 – October 2018
Sales Support Specialist
Complete legal contracts and service invoices for clients
Process merchant applications for new account setup
Schedule appointments and manage Google calendar
Manage inbound phone queue and document calls
Assist Sales Department and offer compatible solutions for merchant product
Recology – San Carlos, CA. September 2005 – May 2014
Senior Administrative Assistant
Support C-Level Executives
Prepare travel arrangements and expense reports
Process invoices
Manage and schedule appointments using Microsoft Outlook Calendar
Manage inbound telephone queues and dispatch
General office duties such as data entry, copy, and filing
Education
College of San Mateo – San Mateo, CA. August 2003 – May 2005
General Education
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