Accounts Payable Elementary School
Resume:
Dawn Michelle
Clarksville, TN 37042, US
************@*****.***
Availability:
Job Type: Permanent
Work Schedule: Full-Time
Work Experience:
Clarksville Montgomery County School System:
Minglewood Elementary School
2/2022- Current
Hours per Week: 40
Duties, Accomplishments and Related Skills:
Responsible for all bookkeeping activities at the school. Must maintain knowledge of the TN Internal School Uniform Accounting Policy Manual and school board policy and be able to interpret and apply the requirements. Advises administration and staff on accounting policies as necessary in order to maintain compliance and ensure that internal controls are being followed. Primary individual responsible for verifying for accuracy and completeness the automated time and attendance records for staff at the school. Inputs information as necessary, reconciles absences and investigates any discrepancies. Oversees technical problems with computer and time clock entries. Manages substitute teachers through the sub program by requesting substitute if teacher was unable to make arrangements, ensuring that all substitutes reported and all teachers are covered. Verifies substitute time. Completes and/or verifies Professional Leave forms for administrators and staff to insure accuracy and compliance with CMCSS travel policies. Assists with travel arrangements, verifies all required documents upon completion of travel, and handles reimbursements of travel expenses. Maintains a comprehensive working knowledge of the accounting software. Consults with vendor to resolve issues with the system. Compiles and prepares local, state and federal reports and data within established timeframes. Prepares and processes accounts payable; maintains accounting records in the payment of approved invoices and distribution of checks to vendors. Researches and responds to any questions regarding invoices and clarifies proper procedures for submitting items for payment. Prepares and maintains required statistics, records, files, documents and reports for administrative purposes. Accounts for non-routine transactions, allocations, corrections and charges by preparing and posting journal entries. Reconciles and submits monthly and quarterly ISA financial reports to Central Office Accounting Department, and files copies with school records for yearly audit by outside accounting firm. Serves as administrative liaison, works collaboratively and provides assistance to department / Central Office supervisors, administration, faculty, parents, and students. Serves as liaison for School Support Organizations, verifying compliance of organizations with state laws, by requesting and maintaining documents, such as charters, by-laws, bank statements and other required documents. And monitoring monthly bank statements for accountability. Uses various office machines/equipment to prepare reports and other documents; processes checks; compiles and computes numbers for reports and statistics. Maintains office equipment-submitting requests for maintenance and repair, and ordering supplies for equipment. Assists Textbook Coordinator in managing textbook inventory. Collects for lost or damaged texts. Processes reimbursement when books are found. Assists technology department with distribution and management of student laptops as needed. Enters and reconciles ISA textbook data with Central Office software, and prepares end-of-year reports. Conducts annual faculty in-service for 60 to 100 employees regarding administrative/financial procedures. Oversees ISA procedures and monitors school personnel compliance. Acts as or assists Inventory Control Representative (ICR) Updates property inventory, accounts for all new acquisitions, and property relocation. Also coordinates with Risk Manager/Safety Officer regarding lost or damaged school property. Receives and documents initial On- the-Job-Injury claims and coordinates the processing of the claim and supporting documentation with the Risk Manager/Safety Officer. Participates with the Principal in preparing ISA budget by preparing and providing forecasts of revenues and expenditures as necessary. Monitors cash and account balances for adequate cash flow and informs the administration of any concerns. Responsible for yearend closing. Verifies accuracy of the accounts and runs year end reports for administration’s approval. Reconciles individual school accounts and reviews for accuracy all fundraiser financial reports. Investigates any discrepancies. Analyzes monthly bank statement ensuring that all bank charges are proper and authorized. Reconciles bank statement and provides reconciliation to administration for review and approval. Authorized as one of the check signers as all checks require dual signatures. Creates sub- accounts for all certified personnel in order to post and monitor all financial transactions by individual teacher. Reconciles teacher’s monthly and daily deposit receipts. Notes and investigates any discrepancies. Prepares monthly financial report for each teacher documenting receipts and disbursements and available account balances. Serves as school site coordinator for procurement card and online purchasing program. Issues cards upon request subject to fund availability, appropriateness of the purchase request and spending guidelines as outlined in the Procurement Card Procedure. Reconciles financial transactions with the bank’s monthly billing statement. Uses knowledge of various software programs to operate a computer in an effective and efficient manner. Prepares, maintains and accounts for tickets issued through athletic, class and club accounts at the middle school level. Balances report, obtains necessary signatures and submits a copy to Central Office after each event. Computes ticket reconcilements and records said deposits. Manage and process payments through the GoFan system (managing, selling, and reconciling tickets for events tickets sold online). Prepares and submits purchase orders to include soliciting bids when appropriate, issues P.O. to vendors for school and teachers, and processes orders for textbooks and teacher materials. Manages board funds (General Purpose, Federal Funds and grants) allocated to the school but accounted for by Business Affairs. Enters requisitions for purchase orders into financial software system. Enters receiving data when merchandise arrives. Communicates with Business Affairs accounting staff regarding closing purchase orders and paying invoices. Manages school picture days (2 per year at elementary school) by scheduling dates, assisting the photographer with set up and classroom picture sessions. Coordinates with teachers for collection of orders. Copies and sends orders to photographer. Distributes pictures and resolves problems. Reconciles picture orders and verifies commission Coordinates site based staff development by completing contracts, arranging for supplies and materials and event set up. Coordinates transportation for school and extracurricular activities by entering information into trip planner system to schedule the trip and then entering data after the trip in order to close out the trip and provide information for the payment of transportation employees and trip invoicing. Manages debts owed to the school by recording information into student information system (Power School). Responsible for receipting the debt upon payment and updating information in the system. Ensures internal controls over cash collection process by, issues receipt books to teachers, maintaining log and reviewing receipt books as necessary. Training new teachers in fee collection process. Ensuring segregation of duties Verifies, receipts and deposits all funds for internal school activity funds. Processes requests and maintains records for Waivers of Student Fees. Inventories and orders supplies for office. Processes, sorts and distributes warehouse supply orders. Receives and verifies orders from outside vendors. Delivers or arranges delivery of merchandise to requestor. Prepares outgoing mail with postage, and maintains postage logs. Extracts data files daily for checks that are written or voided and uploads files in the banking system for positive pay records. Reconciles any positive pay exceptions that are processed at the bank.
Supervisor: Emily Clark
Okay to contact the supervisor: Yes
*****.*****@*****.***
Clarksville Montgomery County School System:
Northwest High School
8/2016-2/2022
Hours per Week: 37.5
Duties, Accomplishments and Related Skills:
Answers telephone and provides information or directs calls/messages to appropriate personnel; greets public and serves as liaison between parents, community members, students and teachers. Records daily attendance data by reconciling entries, withdrawals and sign-in/sign-out data, Raptor transfer and verification, students excused absence documentation, faculty contact for required/missed submissions, etc…. Verifies attendance entries and withdrawals for principal’s Monthly Attendance Report. Assists in registering students; verifies information needed for entrance and enters data into computer. Maintains accurate student information including, address and phone changes, bus changes, and accident reports; processes students’ cumulative and confidential records. Assists with maintaining emergency cards files and teachers’ mailboxes as needed. May prepare withdrawal forms; checks for missing books; withdraws students from computer and class roster. Call parents and sends notification via mail to those whose child has missed three and five unexcused absences; schedules attendance meetings and follows up appropriate tier process regarding student attendance. Instructs new teachers of attendance policy and student referral process; supervises Student Aides; assists Guidance counselor. Assists in coordinating general office procedures; prepares, types, and files reports and office correspondence for Principal and assistant as needed; assists in preparing suspension papers as directed by supervisors. In the absence of medical personnel, dispenses medications to self-administering students as required. Verifies incoming student records for compliance with local requirements. Assists with the collection and review of Survey of Federally connected Students form from each student; processes data of students for whom the school system receives federal funds. Assists sick children in locating parents or guardians; admits and dismisses students; releases students to parents and guardians, checking identification. Determines students living outside school zones; verifies parental custody as necessary, and communicates to parents and Student Services regarding zone eligibility and special transfers. Works in conjunction with parents, teachers, and Student Services regarding homebound instruction and alternative school placement. Works in conjunction with the district Homeless Liaison regarding student status and eligibility (FIT) Supports school safety through district protocols and/or participation in School Emergency Management Team efforts if requested by principal; ensures updated and accurate student locator/roster information is readily available. Assists in supervising students in the office area. Assists in issuing teachers’ supplies; runs and distributes memo copies for faculty, staff, and students. Assists with incentive and awards programs. Schedules parent/teacher conferences by telephone as needed. Sorts and distributes mail; designs and prints certificates; type’s newsletters and PTA notices; compiles honor roll. Organizes and maintains filing system, including but not limited to: filing Daily Attendance chart, Accident reports, Preliminary Report, Medical Log, Attendance Referrals, absentee letters, Principal’s Monthly Attendance Report, Daily Absentee Form, hardship Application Form, work orders, etc. Arrange and order Diploma’s and graduation programs. Assists in entry and organization of student disciplinary actions and files as needed. Verifies and enters data for Suspension & Expulsion Reports. Submits end-of-year reports for Guidance. Works in conjunction with the Guidance department to print and distribute student schedules as needed. Assists in grade verification, prints report cards; sends and receives transcripts and inputs data as needed. Assists in coordinating substitute and classroom coverage as needed daily. Liaison to substitute teaches/aides ensuring accurate communication of the school’s needs and assignment details as needed. Supervisor: Jessica Peppard
Okay to contact the supervisor: Yes
*******.*******@*****.***
Child Development Center 1
Ft. Campbell, Ky
01/2015-08/2016
Hours per week: 40
Series: 0303-02
Duties, Accomplishments and Related Skills:
• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children?s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required. Supervisor: Leria Newbill
Okay to contact the supervisor: Yes
626 BSB
N/a
Fort Campbell, KY 42223 United States
09/2009 - 03/2012
Hours per week: 40
Series: 0303 Pay Plan: GS
Family Readiness Support Assistant
Duties, Accomplishments and Related Skills:
The FRSA serves as the Commander’s advisor on the unit’s FRG program. The incumbent performs a variety of clerical and administrative duties in support of the Commander and volunteer FRG leaders. As such, the FRSA contributes to combat readiness by promoting efficient and effective communication between the Command, FRGs and all Family members. The FRSA maintains coordination of FRG activities within the unit and updates the Commander on the program status, controversial issues and services available to Soldiers and their Family members. The FRSA works closely with the Army Community Service staff and other installation, state or regional resources to remain aware of the latest changes in Family readiness programs across all components. FRSAs will also continually maintain updates on all referral information concerning Army Family policy and community resources; be prepared to answer questions from the unit Commander, staff and FRG leaders; and provide updates on the status of the unit’s Family readiness. The FRSA:
• Performs general office clerical duties in accordance with applicable regulations
• Performs word processing functions, types forms, and maintains files
• Prepares correspondence, newsletters, flyers, rosters, reports and requests from draft into final form for signature and mailing or distribution
• Assures proper safekeeping, storage and destruction of office and FRG records, Army regulations and policies, and computer output
• Monitors suspense’s and processes correspondence through appropriate channels
• Assists with the establishment and maintenance of the unit’s Virtual FRG (vFRG) web site
• Establishes and updates telephone trees and e-mail distribution lists
• Maintains regular telephonic/electronic contact with FRG leaders, Rear Detachment Commanders and ACS/Family Program staff for up to date information on Family readiness activities and issues
• Attends FRG and steering committee meetings upon request
• Maintains Unit volunteer records at the request of the Commander or FRG Leader:
• Works with garrison agencies to schedule and coordinate briefings, orientations and workshops on Soldier and Family readiness issues. These duties include coordinating the date and time, facilities, speakers, child-care.
• Prepares and distributes written information such as flyers, letters, calendars, and newsletters
• Ensures that timely and accurate information is relayed to Soldiers and their Family members appropriate to their needs during training or deployment periods
• Maintains effective communication with Family readiness volunteers ensuring volunteer forms are properly signed and maintained and volunteer hours are submitted monthly
• Assists in managing the command’s marketing programs for Soldier and Family readiness training
• Publicizes changes and updates relating to well-being programs to include health benefits, Family benefits and education, and other information promoting unit esprit de corps and wellness Supervisor: LTC James Becker 270-***-****)
Okay to contact this Supervisor: Yes
Kentucky National Guard
Hopkinsville, KY United States
06/2009 - 02/2012
Salary: 273.00 USD per Month
Hours per week: 16
Supply Specialist Duties, Accomplishments and Related Skills: Maintain administrative files IAW AR 710-2. Maintain reference file library by posting and filing regulations, publications, records, and forms. Prepare, review, correct and distribute property listings. Perform operations and maintenance on adding machines, calculators, copiers, and computers in performance of duties. Have a working knowledge of MTOEs, CTAs, TDAs and additional authorization documents. Have a working knowledge of the Property Book of PBUSE. Maintain and update asset visibility of Property Book Office. Produce, edit ensue neatness and accuracy of all reports coming out of the Property Book Office. Inspect and review all hand receipts and supply documents to ensure proper accountability and supply procedures. Maintain and update unit hand receipts and the document register. Maintain a log of all required transactions within the Property Book Office(Appointment orders, Assumption Memorandums, Signature cards, Signed Ha Receipts, Sensitive Items Reports, Cyclic Inventories, Cross-leveling directives etc.) and notify the PBO and proper channels when any are past due. Post and file regulations, publications, records, and forms required. Maintain automated supply systems for accounting of all non-expendable equipment. Process all transaction documents by posting to PBUSE and filing in support document file as assigned by Property Book NCOIC. Have a working knowledge of related programs (LIW, SB 700-20, and FEDLOG) in the editing process. Process all transaction documents by posting to PBUSE and filing in support document file as assigned by NCOIC and PBO. Make recommendations for cross-leveling of excess equipment and/or on equipment that will improve overall unit readiness. Provide recommendations for internal/external SOPs. Be familiar with BDE S4 External and Internal SOPs and be able to give customers specific reference in each when required. Ensure supported units receive prompt courteous service. Assist with inventories and unit visits throughout the organization as assigned. Inform supervisor of problem areas and make recommendations for improvements. Assist Property Book NCO with his/her duties as Class VII Section Sergeant. Ensure working area and equipment is maintained IAW brigade policies. Perform all other duties as assigned. Account the PBO for all activities assigned. Supervisor: SSG Murphy 270-***-****)
Okay to contact this Supervisor: Yes
Mates 71
Fort Polk, LA United States
04/2008 - 05/2009
Hours per week: 40
Tool and Parts Attendant
Duties, Accomplishments and Related Skills:
1. Receive, stores, and issues hand tools, machine tools, dies, and equipment, such as measuring devices and materials, in an industrial establishment. Unpacks and stores new equipment. Selects and sets up specific storage locations according to such factors as use, size, shape, and nomenclature of items. Identifies and selects items for issue that are requested by users in trade or shop terms. Keeps record of tools issued to individual workers or shops. May make adjustments or minor repairs to tools and equipment carried in stock. Prepares periodic, special, or perpetual inventory of stock. During inventories, counts stock on hand and searches likely locations for lost to misplaced items. 2. Determines stock replenishment levels for centrally controlled items, supplies, and other material using established guides and formulas within funding limitations. Assures that supplies and monies are not wasted through excess accumulation and that items are on hand in sufficient quantities and at the time required.
3. Prepares requisitions for procurement of materials and supplies. Reviews requisitions for completeness and compliance with regulations, revises quantities ordered based on number on hand. Recommends substitution when supply items are not available. Verifies materials received against requisitions, shipping notices, or invoices to determine irregularities in orders. Examines stock to verify conformance to specifications and rejects defective articles. Reports incoming shipments of stack that are over, short, or damaged. Ensures that received items are properly stored in assigned locations. 4. Searches for identifying or management data on items of supply. Compares data listed on documents with reference sources such as federal catalogs, stock lists, or other publications. Receives requests desiring additional data, verification, to comparison of data on supply, or other management data. When unknown, traces part number, or type number, and manufacturer of the item of equipment. 5. Edits supply transactions, or provides customer service for urgent critical shortage items, and other items requiring special handling, when established procedures are not applicable. Codes and classifies requisition, shipping orders, and other documents. Extracts requests to other sources of supply, or refers them to the inventory control point when stock is unavailable or cannot be shipped. Supervisor: CW3 Tim Killer 337-***-**** ext. 8110) Okay to contact this Supervisor: Yes
Louisiana Army National Guard
Alexandria, United States
05/2004 - 05/2009
Salary: 273.00 USD per Month
Hours per week: 16
Supply Specialist Duties, Accomplishments and Related Skills: Maintain administrative files IAW AR 710-2. Maintain reference file library by posting and filing regulations, publications, records, and forms. Prepare, review, correct and distribute property listings. Perform operations and maintenance on adding machines, calculators, copiers, and computers in performance of duties. Have a working knowledge of MTOEs, CTAs, TDAs and additional authorization documents. Have a working knowledge of the Property Book of PBUSE. Maintain and update asset visibility of Property Book Office. Produce, edit ensue neatness and accuracy of all reports coming out of the Property Book Office. Inspect and review all hand receipts and supply documents to ensure proper accountability and supply procedures. Maintain and update unit hand receipts and the document register. Maintain a log of all required transactions within the Property Book Office(Appointment orders, Assumption Memorandums, Signature cards, Signed Ha Receipts, Sensitive Items Reports, Cyclic Inventories, Cross-leveling directives etc.) and notify the PBO and proper channels when any are past due. Post and file regulations, publications, records, and forms required. Maintain automated supply systems for accounting of all non-expendable equipment. Process all transaction documents by posting to PBUSE and filing in support document file as assigned by Property Book NCOIC. Have a working knowledge of related programs (LIW, SB 700-20, and FEDLOG) in the editing process. Process all transaction documents by posting to PBUSE and filing in support document file as assigned by NCOIC and PBO. Make recommendations for cross-leveling of excess equipment and/or on equipment that will improve overall unit readiness. Provide recommendations for internal/external SOPs. Be familiar with BDE S4 External and Internal SOPs and be able to give customers specific reference in each when required. Ensure supported units receive prompt courteous service. Assist with inventories and unit visits throughout the organization as assigned. Inform supervisor of problem areas and make recommendations for improvements. Assist Property Book NCO with his/her duties as Class VII Section Sergeant. Ensure working area and equipment is maintained IAW brigade policies. Perform all other duties as assigned. Account the PBO for all activities assigned. American Ordinance
NA, United States
06/2001 - 08/2004
Salary: 12.00 USD per Hour
Hours per week: 40
Production Specialist Duties, Accomplishments and Related Skills: Maintained proper weight and size requirements for an online assembly. Was functional in precision tapering of release valves on specialized equipment. Knowledge of hazardous materials along with proper handling and disposal of said materials.
Iowa Army National Guard
NA, United States
11/1999 - 10/2001
Salary: 200.00 USD per Month
Hours per week: 16
Human Resource Specialist
Duties, Accomplishments and Related Skills:
Prepares and processes recommendations for awards and decorations and arrangers for awards ceremony. Prepares, updates, and coordinates requests for evaluations, to include responding to evaluation inquiries. Prepares and monitors requests for promotions, and arranges for promotion ceremony, to include promotion declinations, reconsideration for promotions, and arrange for reduction and removal boards for soldiers and local promotion standing lists. Prepares and monitors requests for reductions, transfers, and discharges. Prepares and monitors requests for identification cards and tags, leaves, and passes, line of duty determination, MILPER data and information management, orders for temporary duty and travel, personnel processing, personnel Security Clearances, training and reassignment, retention, military and special pay programs, personnel accounting and strength management, transition processing, legal meal cards, training soldier support file, and unit administration. Prepares SIDPERS input and control data, generates SIDPERS input that applies to unit level reads interprets and reconciles SIDPERS transaction. Prepares personnel accounting and strength management. Applies knowledge of provisions and limitations of Freedom of Information and Privacy Acts, Requisitions and maintains office supplies, blank forms, and publications. Types military and non- military correspondence in draft and final copy. Prepares and maintains functional files per MARKS. Prepares reports on strength levels and status of personnel. Evaluate personnel qualifications for special assignment. Prepares and processes requests for transfer or reassignment. Processes centralized and decentralized promotions and reduction actions. Processes classification/reclassification actions. Prepares orders and requests for orders. Prepares and maintains officer and enlisted personnel records. Prepares and reviews personnel casualty documents. Monitors suspense actions. Initiates, monitors, processes personnel evaluations. Transfers records. Processes personnel for separations and retirement. Processes and executes SIDPERS level procedures and actions. Processes recommendations for awards and decorations, Processes bars to re-enlistment, suspension of favorable personnel actions. Initiates actions for passports and visas. Processes requests and prepares identification tags and cards. Monitors appointments of line of duty, survivor assistance and summary court officers. Processes line of duty investigation. Prepares letters of sympathy to next of kin. Types correspondence and forms in draft and final copy. Posts changes to Army Regulations and other publications. Prepares and maintains functional files per MARKS. Applies knowledge of provisions and limitations of Freedom of Information Privacy Acts. Provides Technical guidance to subordinate soldiers in accomplishment of these duties. United States Air Force
NA, United States
04/1996 - 06/1998
Hours per week: 40
Aircraft Armament Apprentice Duties, Accomplishments and Related Skills: Operationally check and electrically test aircraft weapons release and gun systems. Isolate and correct mechanical and electrical malfunctions within the weapons release system. Inspect and load various air munitions, such as 25 to 2,000 pound bombs, 30 millimeter ammunition, air-to-air and air-to ground missiles, rockets, or chaff and flares. Operate and repair several types of support equipment, operate electrical generators, and also operate and drive bomb lift trucks. Operate many different types of test equipment, gauges, and checking fixtures to ensure that a particular piece of equipment is reliable and ready to use. Repair and test equipment and checking fixture. Repair broken wiring, connectors, and electrical components within bomb racks, missile launchers, and dispensers. Periodically inspect and mechanically and electrically test weapons release components. Disassemble, inspect, repair and assemble 30 millimeter gun and gun system.
Education:
Supply Specialist 92Y Fort Bliss, TX United States Technical or Occupational Certificate 08/2004
Human Resource Specialist 42A Fort Lee, VA United States Technical or Occupational Certificate 04/1999
Aircraft Armament Apprentice 2W131C Sheppard AFB, TX United States Technical or Occupational Certificate 10/1996
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