Executive Administrative Assistant

Denise Rumpeltin

Oakland, NJ *****

C) 551-***-****

******.*********@*****.***

Qualifications Summary:

Versatile and hardworking executive administrative professional experienced in prioritizing heavy daily workloads, accurately assessing executive needs, and providing comprehensive support to multiple executives simultaneously enabling them to focus on achieving strategic goals and corporate missions. Excels at bringing organization and efficiency to executive offices. Recognized by executives as a resourceful and steady assistant who can quickly solve problems. Very detail-oriented and places a premium on organization, efficiency and quality.

Core Competencies:

Strong time-management and multi-tasking skills to tackle challenges and meet tight deadlines

Team-focused and always willing to provide assistance to co-workers in reaching company goals

Excellent communication and interpersonal skills to establish trusting relationships at all levels

Key competencies: Travel Arrangements, Expense Reports, Calendar Management, Meeting Arrangements, Catering, Event Planning, Scheduling, Report Creation, Proofreading, Office Management, Records Management, Writing Ability, Graphic Design

Professional Experience

MINARIS REGENERATIVE MEDICINE, Allendale, NJ Aug 2022 – 03/2024

Senior Administrative Assistant to Executive Director, Technical Operations

Provide administrative support to the Executive Director, Technical Operations & Site Team as well as manage 4PC Operations.

Event coordination, travel arrangements, expense management, onsite and offsite meeting arrangements, catering arrangements, calendar management, ordering of office supplies, various administrative functions, office incentives. Preparing reports, correspondence, e-mail requests, receiving visitors, coordination of site activities, Support Human Resources as it relates to onboarding initiatives, Meet & Greets, Welcome Kits, Coffee With Leaders, New Hire Gifts, Setting up Interviews, Showing compassion to employees by sending gifts for Death in family and newborn additions, Back-up other Administrative Assistants as needed. Social Committee events.

EISAI, INC. Woodcliff Lake, NJ (subcontractor through MaxisIT) May 2018 – Mar 2020

Executive Assistant to VP Biostatistics, Senior Director Medical Writing & Executive Director Clinical Pharmacology

Provide administrative support to the Biostatistics, Medical Writing & Clinical Pharmacology teams on day-to-day priorities working independently with little to no supervision. Effectively interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with high level of professionalism and confidentiality. Calendar management in Outlook. Coordinate meeting logistics, domestic & international travel arrangements through Concur, create/submit expense reports, manage departmental budgets, invoices and purchase orders, order office supplies, manage contracts and master service agreements. Collaborate with other assistants on and offsite to coordinate relevant site activities. Expert level written and verbal communication skills, strong decision making, attention to detail. Work with other Eisai business groups and subsidiaries in the U.S. and abroad, including the President’s office, governmental, academic community and industry organizations. Assist VP Biostatistics, Director, Medical Writing and Executive Director, Clinical Pharmacology and their direct reports to schedule group meetings. Catering arrangements. Scheduling interviews for the team. Registration for Conferences/seminars. Conference room reservations. Update and maintain document management system (EPIC). Electronic filing system for protocols, Amendments & Exemptions in SharePoint. Reconcile receipts with P-Card expenses. Coordinate with Legal, Finance and the GRA NSE teams to coordinate consulting agreements. Order office supplies. Special projects. Power Point presentations.

EISAI, INC. Woodcliff Lake, NJ (subcontracted through MaxisIT) Jan 2018 –May 2018

Senior Administrative Assistant to Sr. VP Global Clinical Development & VP Clinical Research

Provide administrative support to the Clinical Development Team on day-to-day priorities and assignments to ensure consistent/compliant support to department staff. Calendar management in LotusNotes. Schedule and facilitate WebEx and teleconferences. Coordinate schedules for group meetings. Catering arrangements. Scheduling interviews for the team. Domestic & international travel arrangements. Prepare and process Expense Reports through Concur. Registration for Conferences/seminars. Conference room reservations. Update and maintain document management system (EPIC). Electronic filing system for Protocols/Amendments/Exemptions in SharePoint, Reconcile receipts with P-Card expenses. Coordinate with Legal, Finance and

the GRA NSE teams to coordinate consulting agreements. Order office supplies. Special projects. PowerPoint presentations.

BECTON DICKINSON, Franklin Lakes, NJ (temporary position through LanceSoft) April 2017 – Sept 2017

Administrative Assistant to US MSP Marketing Team

Coordinate daily office functions & provide administrative support to the US MPS Marketing Team. Collect, consolidate and

electronically distribute three weekly and bi-weekly Newsletters throughout the organization. Assemble and mail out sample kits to hospitals and doctor’s offices. Enter customer detail into Salesforce.com for seasonal promotional sample programs. Enter customer detail into Salesforce.com for customer email and postcard sample requests. Organize, maintain & stock sample inventory for marketing department. Collect, consolidate and produce monthly Comments Report in Excel from the team for the Finance Department. Prioritize. Coordinate domestic & international travel. Prepare and process expense reports in Concur. Coordinate meetings/teleconferences. Prepare PowerPoint presentations. Preparation of Training Certificates & Tent Cards. Order Office Supplies for the team. Code &

submit invoices for payment. Notarize documents.

STRYKER., Allendale, NJ Jan 2017 – April 2017

Administrative Assistant to Senior Legal Counsel Team

Coordinate daily office functions & provide vital executive support to the Senior Legal Counsel Team, including the Senior Legal Counsel Litigation, Senior Legal Counsel Government Contracts, Senior Legal Counsel IS & Senior Legal Counsel Investigations. Manage calendars in Outlook. Prioritize. Coordinate travel domestically & internationally. Prepare and process expense reports in Concur. Coordinate meetings/teleconferences. Prepare weekly snapshot reports with Oracle software. Prepare PowerPoint presentations. Order Office Supplies for the team. Code & submit invoices for payment. Notarize legal documents.

PAION INC., Mahwah, NJ Aug 2015 – July 2016

Executive Assistant to President & CEO

Set-up new office, including purchasing of computers, office equipment and supplies. Coordinate daily office functions & provide executive support to President & CEO of clinical drug development company. Manage CEO’s calendar in Outlook. Prioritize. Coordinate CEO’s travel domestically & internationally. Prepare and process expense reports. Coordinate meetings. Create summary report from doctor surveys in Excel. Prepare PowerPoint presentations. Payroll & Attendance. Time Entry for self & CEO, Maintain Legal Contracts

in electronic filing system. Lay-out, design & editing of materials necessary for the CFO and CEO.

COPERION CORPORATION, Ramsey, NJ (company relocating – accepted another position) Dec 2013 – Aug 2015

Executive Assistant to CEO, CFO & VP Operations

Coordinate daily office functions & provide vital executive support to three busy executives (CEO, CFO & VP Operations). Manage

complex calendars in GroupWise. Prioritize action documents for executive signatures. Coordinate executive travel domestically & internationally. Prepare and process expense reports. Coordinate meetings. Create monthly financial reports in Excel from GSS &

Frango. Prepare PowerPoint presentations. Maintain Corporate Schedule & Attendance. Time Entry for Engineering, Assembly &

Project Management into QAD/MRP. Maintain Legal Contracts in electronic ProjectWise filing system. Lay-out, design & editing of materials necessary for the CFO and CEO.

BF LANGAN CONSULTANTS, LLC, Elmwood Park, NJ 2012 –2013

Executive Assistant to Practicing Partner/ Office Manager / Bookkeeper

Property Management, property development, property maintenance.

Provided key operational and administrative support to the owners/partners of a busy and rapidly growing property development company. Handled all property management and property maintenance issues from commercial tenants. Invoiced tenants, deposited rent checks, maintained and entered checks and invoices into QuickBooks, maintained cash flow, rent roll, cash received into Excel, accounts payable and accounts receivable for customers and vendors. Bi-weekly payroll. Paid invoices and mortgages, reconciled monthly bank statements between multiple entities within the business into QuickBooks. Set up security/access badges for tenants, took electric meter readings for tenant electric bills, invoiced tenants for repairs when appropriate, ordered office supplies, answered telephones, maintained files, generated correspondence, handled all tenant requests.

SEALED AIR CORPORATION, Elmwood Park, NJ 2005 – 2012

Executive Assistant to Senior Vice President / Chief Supply Chain Officer

Served in a multifaceted role providing key operational and administrative support to the Senior Vice President of the Global Supply Chain Department with oversight of 14,000 employees in hundreds of manufacturing plants and warehouses around the world. Also provided executive support to four additional Global Vice Presidents (V.P. Global Materials, V.P. Global Logistics, V.P. Global Purchasing). Managed busy calendars and coordinated meetings and teleconferences throughout multiple time zones. Coordinated domestic and international travel arrangements. Created weekly and monthly reports for executives and logistics & transportation personnel with SAP. Analyzed financial data and reconciled monthly American Express statements. Prepared and processed weekly expense reports in Concur. Graphic design for Presentations.

Partnered directly with the Senior V.P. in starting the entire Global Supply Chain Department

Supported the V.P., Global Purchasing in his responsibility for $2.4 billion in global spending and company-wide accountability for strategic sourcing, category management and low-cost sourcing

Supported the V.P., Global Purchasing in spearheading a five-year company-wide transformation project of the procurement function from an unproductive business unit to a valuable company function

Honored with a five-year service plaque for outstanding performance and dedicated service

Directed the annual “Keys to Success” program recognizing manufacturing plants for efficiency

Researched and negotiated with hotels to secure the lowest possible pricing on lodging for the management team traveling to corporate headquarters for monthly meetings

Procured catering, secured meeting venues, created meeting agendas and meeting materials

Facilitated communication and provided backup support for other administrative professionals

Received award for leading the department to collect the most food for annual food drive

DONNELLEY MARKETING, Woodcliff Lake, NJ 2003 – 2005

Executive Assistant to President

Coordinated daily office functions & provided vital executive support to three busy executives (President, Vice President & CFO). Managed complex Outlook calendars. Prioritized action documents for executive signatures. Coordinated executive travel. Prepared expense reports. Coordinated meetings, conference calls & tradeshows. Typed & transcribed memos & correspondence. Created monthly financial reports. Prepared PowerPoint presentations with graphic design abilities.

Supported executives in growing revenue at twice the industry growth rate (37% total increase)

Provided key operational support to the President in running 13 different divisions of infoUSA

Partnered on a team that planned and hosted a major corporate event which included hundreds

of top customers and several well-known national political leaders including President Clinton

Supported executives in providing personalized service to several Fortune 500 corporations

COMPUTER Skills:

Computer savvy, Proficient in Microsoft Office, Microsoft Word, Excel, PowerPoint, ProjectWise, Outlook, Lotus Notes, Google Calendar, SAP, MRP/QAD & GSS business software, QuickBooks, Salesforce.com, Concur, Microsoft Teams, Zoom, Skype, Internet research, pivot tables

Education/CERTIFICATIONS:

Bergen Community College, Paramus, NJ

Notary Public

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