Executive Assistant

PETRINA N. LEWIS

Stratford, CT 917-***-****

*******@*****.*** www.linkedin.com/in/petrinalewis

C-LEVEL EXECUTIVE ASSISTANT

Highly experienced Senior Executive Assistant with a proven track record of supporting C-suite executives in high-visibility and fast-paced environments. Renowned for optimizing executive workloads by meticulously structuring priorities and managing time to ensure the continued success of the organization. Skilled in overseeing the smooth operation of the executive office by strategizing and providing proactive support. Adept at project management, ensuring that all initiatives are completed efficiently and effectively. Known for being the reliable and professional face of the executive suite, demonstrating exceptional organizational and communication skills.

AREAS OF EXPERTISE

Gatekeeper and Gateway Access Proactive and Anticipates Needs and Preferences Leadership

Office Management Project Coordination and Event Planning Verbal and Written Communication

Organizational Effectiveness Detail Oriented Research and Database Management

Critical Thinker Problem Solver

EXPERIENCE

GXO, Greenwich, CT September 2024-Present

Executive Assistant to the Chief Technology Officer

Executive Assistant to the Chief Technology Officer at a Global Supply Chain Management Company.

Manage complex calendar for executive, ensuring optimal time management and prioritization of critical meetings.

Coordinate logistics for meetings, including scheduling, preparing agendas, collating and distributing materials, and handling any technical or venue-related needs.

Facilitate communication between executive leadership and external stakeholders through efficient email management.

Use Concur to arrange detailed domestic and international travel, including flights, accommodation, and transportation.

Prepare executive-level reports, presentations, and materials with a high degree of accuracy and attention to detail.

Foster productive relationships with internal and external contacts, ensuring positive representation of the executive’s office.

The New York Times, New York, NY October 2023-June 2024

Executive Assistant to the Executive Vice President and Chief Legal Officer

Executive Assistant and Office Administrator supporting the Executive Vice President and Chief Legal Officer, as well as the Senior Vice President and Assistant General Counsel at a global publication company.

Prioritized the Chief Legal Officer and Assistant General Counsel’s fluid calendars, including coordinating high-level meetings with the Offices of the Chairman & Publisher, and the CEO, Board of Directors, and internal and external partners.

Arranged travel and processed expense reports using Concur.

Petrina N. Lewis 917-***-**** Page 2

The New York Times, New York, NY [cont’d]

Prepared general correspondence, department communications, reports, and presentations and oversaw department subscriptions using Google Suite.

Worked closely with the legal operations team to maintain up-to-date, accurate department information in organizational charts, the intranet, and other department resources.

Organized weekly and monthly department meetings, including scheduling, agenda development, conference and virtual room set-up, catering, and IT support.

Lead logistics for departmental and team events, social activities, and offsite meetings.

Performed employee on and offboarding, business continuity, budgeting, and coordination of periodic training efforts.

Horizon Sports & Experiences, New York, NY December 2022-July 2023

[Contract] Executive Assistant to the co-CEO & Founder

Executive Assistant to the co-CEO & Founder of a startup [Nov. 2022] for an experiential marketing firm focusing on IP creation, monetization, strategic advisory and consulting, media rights, sponsorship activation, and property consulting under Horizon Media, Inc.

Strategically and intuitively managed the executive’s complex calendar, inbox, domestic and international travel, and four professional boards.

Designed and prepared meeting and event materials.

Served as a point of reference for new business and guests. Built and maintained internal and external relationships.

General office management and expense processing.

National Football League, New York, NY December 2017–August 2022

Executive Assistant Office of the CAO, October 2021-August 2022

Executive Assistant to the Executive Vice President, Chief Administrative Officer at major U.S. professional football organization.

Effectively managed evolving calendar, travel, expenses and advised CAO of upcoming appointments and calendar modifications.

Daily interaction with Ownership, the Office of the Commissioner, Senior Leadership, and U/HNWI on timely meetings and events.

Prepared and attended complex annual events with CAO, including NFL Draft, Super Bowl, Kickoff and League and Committee meetings.

Composed and distributed executive correspondence and memorandums.

Managed events and travel for four professional and two personal boards.

Was a member of WIN [Women’s Interactive Network]; BEN [Black Engagement Network] and APEX [Asian Professional Exchange] affinity groups

Executive Assistant Office of the CIO, December 2017-March 2022

Executive Assistant to the Senior Vice President, Chief Information Officer and two Vice Presidents.

Calendar management and resolution, meeting and event preparation.

Point-of-contact for Executive, Finance, Legal, Facilities, and other departments.

Prepared and attended League meetings and Super Bowls 52-56.

Planned and coordinated IT department town halls and events.

Processed expense reports through Concur. Negotiated vendor invoices and purchase orders.

Governed six professional boards and handled personal banking, gifting, moving, and family travel.

Petrina N. Lewis 917-***-**** Page 3

Executive Eversource Energy, Berlin, CT November 2016–April 2017

Executive Assistant Legal

Supported 2-3 senior Connecticut state regulatory attorneys at a public utility company.

Performed highly confidential administrative functions including PURA/DEEP hearing and meeting preparation. Scheduled large meetings, handled conference room and catering requests. Created, edited and e-filed legal documents and correspondence.

United Way of Coastal Fairfield County, Bridgeport, CT May 2015–November 2016

Assistant to the President & CEO

Managed the day-to-day life of the President & CEO at renowned non-profit.

Heavy calendar, reviewed emails, managed meeting preparation, and travel. Assisted CEO in running 35+ person Board of Directors and 11+ person Executive Committee bi-monthly meetings.

Created PowerPoint presentations, transcribed board meeting minutes, coordinated materials, catering, venue and A/V needs. Updated and distributed yearly resources. Helped organized professional events of 200+ people, and general office social events.

ADDITIONAL RELEVANT EXPERIENCE

Executive Assistant, CT & NY March 2010–January 2015

Various Consultant Opportunities

EDUCATION

A.S. Management, Capital Community College

TECHNICAL SKILLS

Microsoft Office, Google Suite, Concur, Workday, Coupa, SharePoint, PC and MAC, Zoom, Slack, Google Meet, Teams, Adobe

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