Executive Assistant Vice President
Resume:
GINA PENDLETON
New Caney, TX 281-***-**** **********@*****.***
Detail oriented and organized Senior Executive Assistant with over 15 years of experience supporting C-level executives in fast-paced, high-pressure environments. Excellent at coordinating complex schedules, planning business trips, and handling confidential information with discretion and professionalism. Skilled in enhancing executive productivity through effective project management, strategic planning, and proactive problem-solving. Successful in office administration, event planning, and communication to help business leaders focus on business objectives.
CORE COMPETENCIES
Executive Support Administration Business Correspondence Travel Coordination Calendar Management Confidentiality Meeting Scheduling Event Planning PROFESSIONAL EXPERIENCE
Houston Bar Association Houston, TX
Executive Assistant & Director of Board Affairs February 2024 to Present
● Provide administrative support to Executive Director and Board of Directors by organizing daily calendars, scheduling meetings, and screening calls/emails for priority
● Maintain all meeting materials, record meeting minutes, and distribute summaries, ensuring confidentiality for personal and proprietary information
● Compose, proof, type, and send documents including letters, memorandums, reports, spreadsheets, and presentations on behalf of directors and executives
EOG Resources Houston, TX
Executive Secretary November 2017 to January 2024
● Delivered executive support to Senior Vice President, Chief Human Resources Officer as well as Vice President of Government Relations by prioritizing tasks and organizing calendars to maximize daily productivity rates
● Effectively met deadlines in a fast-paced environment, while anticipating future needs of leaders
● Updated calendars and set appointments, proactively resolving scheduling complexities by balancing internal and external business needs
● Coordinated domestic and international travel by developing itineraries, reserving hotels, and booking ground transportation
● Planned events such as conferences, charity fundraisers, business meetings, anniversaries, employee appreciation events, and holiday celebrations while meeting set budgets
● Administered accounts payable duties by processing invoices, expense reports, requisitions, and purchase orders to maintain accurate financial records
Houston Methodist Hospital & Dialyspa Houston, TX Executive Secretary September 2007 to September 2017
● Supported Chief Executive Officer, Sr. Vice President, Chief Nursing Officer, Chief Financial Officer, and others to ensure smooth and efficient healthcare operations
● Oversaw logistics for team meetings and staff events, while meeting allocated budgets for venue, catering, and materials
● Developed and maintained document tracking system, which included notifications or required actions for open contracts
● Created and updated company SharePoint all policies, procedures, and department forms for easy reference
● Established an online conference room reservation system and coordinated calendar requests to meet team needs
● Updated department employee files for HR and onboarded new employees with needed supplies and resources
● Wrote, edited, and distributed letters, memos, spreadsheets, and presentations to support directors, executives, and departmental objectives
● Screened and transferred daily calls as well as resolved departmental complaints through effective communication and strategic problem solving
● Maintained meeting minutes for Emergency Department and Board of Trustees, ensuring accuracy and high confidentiality
● Scheduled speakers and coordinated travel arrangements and oversaw event planning for conferences and seminars
● Compiled daily/monthly reports for Executives and Emergency Department Directors to support business planning and goal setting
EDUCATION & CREDENTIALS
Certified Notary, State of TX High School Diploma, South Houston HS Cosmetology Certificate, San Jacinto College
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