Administrative Assistant with over 25 years experience

Adam L. Prock

**** ******* **** # ** ******, Texas 75240

214-***-**** *********@*****.***

PrimeLending

Administrative Assistant 10/16-Present

Assist the CAO, Director of Accounting and Finance and the CFO

Handle travel arrangements, process and reconcile expense reports

Manage conference rooms, set up meetings and coordinate catering needs

Verify tin numbers, set up new vendors and employees and ACH payments

Process FedEx, mail and log incoming checks and distribute AP checks

Coordinate department outings and monthly team building activities

Coordinate volunteer and community activities

Order and restock supplies and maintain files

Handle department moves and facility maintenance

Process Incoming and Outgoing wire transfers and daily deposits

Caliber Home Loans

Administrative Assistant 8/14-10/16

Assist Executive Assistants as needed

Handle travel arrangements, process and reconcile expense reports

Manage conference rooms, set up meetings and coordinate catering needs

Issue ID and security badges, assist with interviews and onboarding of new hires

Process mail and checks, order office supplies, restock Executive suite and work room

MedLanding

Senior Executive Assistant to the CEO 10/12 to 3/14

Assist the CEO with the day-to-day operations

Manage the calendar for the CEO and Vice President of Sales including daily meetings, to do list, projects, and deadlines

Compose correspondence for the CEO and Vice President of Sales

Handle and manage all purchasing of equipment and office supplies

Maintain spreadsheets for the company’s assets

Implement policies and procedures for the company

Provide concierge services for existing clients

Coordinate all travel arrangements and maintain and manage the conference room

Manage all conference affairs from registering, coordinating, setting up and finalizing

Process all mail, shipping, expense reports, and coordinate catering needs

Assist with recruiting, setting up new hires and administering benefits

Spirit Celebration, Inc. 11/02 to 4/16

Senior Executive Assistant to the President - (Evening, part-time and seasonal)

Manage and schedule various tasks for the President including daily meetings, to do list, projects, and deadlines

Handle all accounts receivable and payable invoices

Oversee receipt of all release forms necessary for medical insurance

Compose correspondence to members and gyms for upcoming events regarding scheduling and availability

Manage and monitor spreadsheets of all local competitions

Coordinate teams for floor performances, assist emcee at competitions, and judge performances

Make deposits and payroll

Aramark 6/11 to 9/12

Southern Methodist University 10/08 to 6/11

***SMU outsourced Facilities Management & Sustainability effective 6/11

Administrative Assistant III

Assist Executive Director and Director with special projects as required

Receive requests for service via phone, fax, e-mail, and in person

Type up and issue work orders to the trade groups

Assist service contractors (elevator, pest control) in finding locations and various documents

Compile data reports, maintain records, logs, and timesheets

Maintain proper inventory of office, other supplies and reorders as necessary

Coordinate office equipment maintenance and repairs

Receive and distribute mail

Relieve associates in administrative group including assist with answering phones, data entry, and routing, etc.

Balance, enter, and process timecards

Brice Vander Linden & Wernick 8/04 to 5/06

Foreclosure Support Specialist

Generate and review all invoices for Special Proceedings and Foreclosure department

Process accounts payable invoices and verified payments

Schedule court and eviction dates with the county constable

Upload data, obtain property note, and deeds of trust for new files

Open new foreclosure files and assign file numbers

Review files and forward to attorneys

U.S. Trust Company, N.A. 10/96 to 12/03

Operations Assistant II

Process all bank-by-mail deposits encompassing both individual and business accounts

Daily balancing of teller transactions including proofing, encoding, and loan suspense for transit to the Federal Reserve

Daily balancing of general ledger accounts

Process incoming and outgoing wire transfers

Book all new loans

Process loan payments, draws, and payoffs on individual and business accounts

Software Skills:

Accounting software (Peachtree, Oracle, Great Plains, Quickbooks)

MS Office (Access, Excel, Outlook, Word, PowerPoint)

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