Accounts Payable Specialist

.

.

678-***-**** ********@*****.***

VALERIE O'HARE

PROFESSIONAL

SUMMARY

Detail-oriented, efficient professional with 20+ years of experience in office management, executive administration, accounts payable and accounts receivable, customer service, and project administration. Proven resourcefulness, adaptability, and ability to work under pressure. Excellent communication, organizational, and decision-making skills support working efficiently and thoroughly.

SKILLS • Microsoft Office 365,

Bluebeam, Unanet,

Outlook, Salesforce, Zoom,

Teams, Adobe

• Viewpoint Spectrum

• Schedule and time

management

• Client billing and reporting

• QuickBooks

• Digital Asset Management

• Excellent organizational

skills

WORK HISTORY ACCOUNTING ANALYST/OFFICE MANAGER 5/2024 to 11/2024 Greater Georgia Concrete, LLC, Berkeley Lake, GA

• Accounts payable – accounts receivable

• Statement tracking

• Updated reports, managed accounts, and generated reports for the company database.

• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

• Maintained computer and physical filing systems. OFFICE MANAGER/EXECUTIVE ASSISTANT 9/2023 to 12/2023 Summerour & Associates Architects, LLC, Atlanta, GA

• Reported to senior management on organizational performance and progress toward goals.

• Developed and maintained successful relationships with vendors, suppliers, and contractors.

• Managed compliance to keep organization operating within legal and regulatory guidelines.

• Controlled finances to lower costs and keep business operating within budget.

• Assisted in organizing and overseeing assignments to drive operational excellence.

• Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.

• Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.

• Established team priorities, maintained schedules and monitored performance.

• Streamlined and monitored quality programs to alleviate overdue compliance activities.

.

.

PROJECT MANAGER ADMINISTRATOR 09/2020 to 10/2023

Williamson & Associates, Inc, Sandy Springs, GA

• Supported Managing Director and 13 consultants with all areas of project management

• Office management/administrative functions

• Creating weekly office calendars for all consultants

• Handling of travel arrangements for consultants

• Communication between consultant, and construction site managers

• Answering emails and phone calls/all front office tasks

• Coordinates meetings/office meetings, Zoom meetings & catering for such

• Transcribing & editing of proposals & projects –

• Photoscape & Bluebeam editing; preparing of client-ready drawings in digital format project manager administrator

• Cross-trained existing employees to maximize team agility and performance.

• Maintained professional, organized, and safe environment for employees and patrons.

• Accomplished multiple tasks within established timeframes.

• Monitored and analyzed business performance to identify areas of improvement and make necessary adjustments.

• Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established business goals.

• Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.

PROJECT MANAGER ADMINISTRATOR 01/2018 to 01/2020

PSI Intertek, Kennesaw, GA

• Built client relationships by responding to inquiries, identifying and assessing clients' needs, resolving problems, and following up with potential and existing clients

• Delegated tasks to existing support team members and used cloud-based tools to help solve complex business issues

• Supervised daily operations and sales functions to maximize revenue, customer satisfaction, and employee productivity

• Partnered with business leaders to deliver services that support company objectives and consistent with corporate values

• Handled complaints, provided appropriate solutions, and alternatives within appropriate timeframes and followed up to achieve resolution

• Performed duties and provided service by established operating procedures and company policies

• Maintained client files with sales contracts, records of client interactions, client notes, and other information

• Handled accounts payable and receivable for the department

• Collaborated cross-functionally with headquarters, regional, and other teams nationally to maintain consistent message and experience

EDUCATION University of Antelope Valley, Lancaster, CA Los Angeles City College, Los Angeles, CA

Contact this candidate