Office Manager Control Specialist
Resume:
Charlotte Branam
********@*****.***
Looking for a Construction Office Manager, Accountant, Job Cost Accounting, Project Control Specialist with a stable organization with improvement in growth and to oversee daily business transaction and ensure compliance with generally accepting accounting principles.
#Readytowork- Travel 100% if needed
Authorized to work in the US for any employer.
Willing to relocate within reason.
Work Experience
Construction Project Accountant, Office Manager, Cost Accountant, Project Management Assistant, Contract Administrator, Project Control Specialist, Payroll
United Trades – Mississippi
July 2023 to Present
Handling the tasks of preparing and analyzing budgets and financial reports.
Strategic thinking, financial problem-solving skills.
Communicate with Mangers, field, and Upper Management and Coordinate between office, field, and Home Office.
Prepare budgeted cost to actual cost, and reports management, on the ability to cut cost and maintain profit, including contracts, change orders and all project documents.
Maintaining accounting files, Job Files, permits and all supporting documents, and other confidential papers, with meeting timelines.
Managing schedules and calendars, attending meetings and take minute meetings, managing correspondence, submitting reports, developing programs, coordinating travel plans and itineraries,
Establishing and monitoring internal controls and ensuring accounting activities are in accordance with legal, government and company policies.
Supervising and monitoring day-to-day business transaction entries and completing daily activities according to work schedule on all projects.
Prepare all reports for Projects and distribute, this is a balance of Job cost, financials and all updates.
Handling activities of account payable and account receivables, collections, tax reporting, Materials accounting, invoices, purchase orders and setup all vendor accounts and information.
Processing payroll in a timely manner and verifying overtime filled by employees.
Recruitment of all new hires, onboarding process, training, Employee relations,
All Benefits package but no to limited to retirement, 401k PTO, Interview screening, drug screening, personal files, employment law and regulations.
All paper documentation of new hires on offering letter, salaries, and wages.
Collaborating with business managers and staff and ensuring accurate and timely reporting of financial information
Performing audits on quarterly, yearly, and annual basis or as and when demanded by management, with preparing and presenting auditors with financial information during audit time.
AIA Billing, Davis Bacon requirements and regulations being in compliance with all aspects of construction projects, Certified Payroll, lien waivers, Bonds, Mpc, insurance etc.
Prepare goals for departmental long and short term with objectives, with enforcing policies and procedures.
Contracts to subs, Cost Forecasting, and Financials forecasting.
Strong work ethic and positive attitude a must on all jobs
Visa, MasterCard of all employees’ receipts. Monthly Billing, Subcontract Invoice process. Job Cost on all Hotel project at hand
Job costing total for loan approvals from the Banking Group.
Contracts to vendors, subs, supplies. Also Collect all Insurance from, subs for Audit purposes.
Excellent organizational, analytical, oral, and written Communication skills is a must.
Strong attention to details and the ability to work independently.
List all open positions and hiring needs of the company.
Set up training and coach all new employees on safety through osha training classes.
Time management with no supervision, work under pressure dealing with multi tasks, issues, and shift priorities.
Excellent project goal planning skills, Loss Control Principles
Analyze and monitor operating results against cost and goal targets.
Strong Computer skills from, All Microsoft programs, and accounting software, JWS, Viewpoint, QuickBooks, JD Edwards, Sage100, Ensure Company Sox Requirements.
Several software, and bidding software win bid, Procore etc.
Motivated, team oriented and dedicated to discipline.
Excellent in communication skills such as Oral, written.
Handled tasks of supervising the preparation, maintenance, and presentation of internal and external financial data.
Able to make sound judgement day to day business decisions to ensure smooth workflow in accounting and other departments.
Ensure that all Company processes are documented and followed.
Prepare month end closing process, journal entries bank reconciliations and financial statements, as well as schedules in financial reporting and for year-end closing, includes all change orders, purchase orders and back log items!
Process cash, checks and electronic payments received, payroll withholding deposits.
Reconcile Banking, Sub’s payments, all purchase orders logs and purchases, Transmittals, and change orders and inventory accounts, all monthly, quarterly, taxes, sales, 941, unemployment.
Analyzing balance sheet and income statement accounts, and Job cost.
Superior computer skills, and exceptions on excel and Microsoft office.
General accounting concepts and standard requirement Thru knowledge and experience, and Fixed Assets.
Strong Analytical skills, with the ability to research and determine solutions with reporting data for excellent result.
Analyzing Budgets on projects to cut cost and profit increase, as well as profit and loss reporting.
Analyze and identify all problems in the procedure and results of a solution for future accounting data.
Develop and analyze new methods on procedures and prepare reports and schedules for management team.
Financial and Hoc reporting, maintain a strong environment around controls.
Superior with SAP, JDEDWARDS, VIEWPOINT, QuickBooks, Sage 100.
Upload plans and submit bids, Contracts to subcontractors, Enlist the Job board of job coming up in the area.
Project Construction Accountant, Project Assistant, Scheduling, Job Cost, Human Resource, Payroll
Superior Asphalt – Yates Construction – Forest, MS- Memphis TN, Houston, Texas
April 2010- June 2013
Prepare budgeted cost to actual cost, and reports management, on the ability to cut cost and maintain profit.
Maintaining accounting files, supporting documents, and other confidential papers, Establishing and monitoring internal controls and ensuring accounting activities are in accordance with legal, government and company policies.
Supervising and monitoring day-to-day business transaction entries for plant accounting and activities
Verification of all checks and balances are placed in all division.
Handling activities of account payable and account receivables, collections, tax reporting, and Materials accounting
Processing payroll in a timely manner and verifying over time filled by employees.
Prepare, review and analysis all report’s for Management also, and all equipment oversee maintenance and manage the downtime.
Responsible for all inventory on projects, which includes counts and audits.
Collaborating with business managers and staff and ensuring accurate and timely reporting of financial information
Performing audits on quarterly, yearly, and annual basis or as and when demanded by the management, AIA Billing, lien waivers, Bonds, insurance etc.
Contracts to subs, Cost Forecasting, and Financials forecasting.
Visa, MasterCard of all employees’ receipts.
Responsible for all audits and external reviews on all sites, Responsible for all weekly, monthly, quarterly and yearly closing, Responsible for all inventory counts of all plants with assist from plant managers.
Contracts to vendors, subs, supplies. Also Collect all Insurance from, subs for Audit purposes, and work schedules
Prepare budgeted cost to actual cost, and reports management, on the ability to cut cost and maintain profit, Inventory schedule, Tracking loads in and out of plant. And sufficient Customer Service at all times.
Maintain all file records for office and job sites, Effective communication skills verbally, oral, and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
Must be a forward thinker with good planning skills.
Effective problem-solving skills, multitask, fast-paced environment.
Effective in a team environment and adaptable, Organizational skills are a must and prepare budgeted cost to actual cost and reporting to management on the ability to cut cost and maintain profit.
Construction Accountant, Cost Accountant - Human Resource Supervisor, Administrative Assistant
Kelly Construction – Alabama, Mississippi,
August 2000 to March 2010
Handled tasks of supervising the preparation, maintenance, and presentation of internal and external financial data.
Prepare, review and analysis reports for Management.
Planning all schedule production activities and process, and all accounting for plants.
Responsible for supervising day-to-day activities of accounts receivable and accounts payable.
Able to make sound day to day business decisions to ensure smooth workflow in accounting and other departments.
Ensure that all Company processes are documented and followed.
Prepare month end closing process, bank reconciliations and financial statements, as well as yearend closing.
Process cash, checks and electronic payments received.
Prepare all monthly, quarterly, and year-end closing.
Improvements and effective process on all cut cost and profit increase
Reconcile Banking, accounts receivable, accounts payable and inventory accounts.
Analyzing balance sheet and income statement accounts, and Job cost.
Tracking of all projects, including fuel, liquid, and materials on all jobs
Job cost of all projects within budget and profit and loss statements.
Knowledge of all plant’s maintenance and Cost coding, labor, materials.
Communicate with employees and department managers regarding payroll and other related reporting.
Research and interpret data as necessary, all forecasting on Jobs in progress.
Training of all accounting procedures
Budget preparation and lead audits
All Human Resources Supervisor duties, labor laws, recruitment, interviews, termination, on boarding, benefits.
Financial Duties- including all financial forecasting and cost.
Responsible for all payroll and accounting aspects of a construction and service business.
Responsible for accounts payable, accounts receivable, work order processing, online invoicing, and tracking, as well as phase coding to all phases of dot projects.
Responsible for preparing state sales tax, franchise tax reports and filings as per schedules or deadlines.
Responsible for internal job/work order tracking processes.
Job Bonds, contracts, inventory, Equipment schedule of all projects and keep up on maintenance of all equipment including company trucks.
Education
BA in Construction Management
University of Phoenix - Phoenix, AZ
2018
BA in Accounting
University of Phoenix- Phoenix, AZ
2011
BA in Human Resource Management
Virginia College
2007
Diploma
Enterprise HS - Scottsdale, AZ
2005
Skills
Possess in-depth knowledge of account payable, account receivable, payroll, financing, budgeting, cost control principles, and Generally Accepted Accounting Principles
Expertise in automated financial and accounting report systems, preparing financial statements, budgets and reports, audits, Job cost, Bonds, mpc numbers, taxes, Human Resources, Safety, Project Management, Project Scheduling, and coordination
Possess excellent verbal and written communication skills.
Possess good organizational, supervisory and management skills.
Familiar with rolling budgets, short- and long-term budgeting and forecasting
Knowledge of basic operating systems like Microsoft Word, Access, PowerPoint, QuickBooks, and Sap, Viewpoint, JD Edwards, GAAP, Accounting
Ability to motivate team and handle multiple tasks,
Management and lead ship of all accounting clerks
Accounted
Management
Payroll
QuickBooks
Viewpoint
JD Edwards
Dexter- Chaney Spectrum
Procore-
Win bid.
Smart bid
Financial Reporting
accounting
Employee Relations
Accounts Payable
Word
Tax Experience
Construction Experience
Contracts
Bonds
MPC Applied
Oracle
Budgeting
Human Resources
Financial Analysis
Strategic Planning
Compensation
Forecasting
PowerPoint
HR
ADP
Accounting Software
Microsoft Power point
Excel
Office Experience
Microsoft Office
Project Management
Microsoft Word
Troubleshooting
Customer Service
Clerical Experience
Manufacturing Experience
Primavera P6
Primavera
Time Management
Sage
Data Collection
Supervising Experience
Bookkeeping
Microsoft Excel
10 Key Calculator
Project Coordination
Microsoft Outlook
Journal Entries
Office Management
Account Reconciliation
Bank Reconciliation
General Ledger Accounting
Microsoft Project
Pricing
Sales
Microsoft Project
Pricing
Construction Management
Financial Modeling
Profit & Loss
Supervision
Contact this candidate