Office Administrator

Jamie L. Johnson

**** *** ****** **.

Midland, TX 79705

Cell: 432-***-****

*****.******@*****.***

Summary

I have Extensive experience in Office Administrative Services. I am Enthusiastic, personable; professional in appearance, and manner. I have a reputation for dependability, and credibility. I take pride in doing a good job, and achieving results. Relevant Skills

● Excellent oral and written communication skills.

● Strong organizational and interpersonal skills.

● Proficient in Microsoft Word, Excel, Outlook.

● Business Information System Power User

● SAP/GUI User

License & Certifications

● Pharmacy Technician (State License)

● Clerical Specialist Certification

● General Office Certification

● Typing Certification 54 WPM

Employment

08/2024-Present

Assistant Associate Administrator

29 hours per week

PEPSICO

manage day to day sales administrative accountabilities plus dedicated areas of expertise. Provide dedicated administrative support in a professional, confidential and organized manner. Maintain calendars and schedule both on and off-site meetings. Monitor email and phone calls; proactively respond to and/or coordinate issues when possible. Maintain and update distribution and contact lists Organize/maintain department files, both electronic and hard copy. Daily interaction with all Functional Teams. Maintain high level of integrity and professionalism in handling confidential material. Administer specific applications/time bound processes to include specific SME tasks (AP) ESC, FFP, SAP Masterfile’s, Respond & Recover in an accurate and timely manner. Work on special projects as necessary. 11/2023-Present

Program Manager

20 hours per week

Right At School-Bush Elementary School

Supervision of 5 staff members up to 90 children daily. This requires program planning of weekly curriculum for children grades Pre-K- 6

th

.\, ordering supplies (snacks, ink, paper, etc.)

preparation of daily team huddle agendas. Run daily roster of students’ attendance and prepare attendance sheets for each educator. Check-in and check-out of all students daily via computer program. Work closely with school office staff regarding children not present. Prepare weekly and monthly newsletters to send out to parents via email. Communicate with parents of students daily.

07/2023-11/2023

Educator

20 to 25 hours per week

Right At School-Greathouse Elementary School

typical duties include: Downloading and emailing daily roster to Greathouse clerical staff for attendance purposes. Partnering with the Program Manager to deliver dynamic Right at School curriculum. We work together as a team to achieve our mission and promote collaboration! Build relationships and communicating with parents to provide the best child care for their children. A role model for children by modeling positive behaviors to assist with learning. Moving around to manage the classroom and maintain safety with a positive guidance approach. Help our programs be the best they can be! Verifying quality and compliance standards are met by organizing program materials and documenting attendance, incidents, and other observations. Kneel, run, and lift up to 25 lbs. Regularly check in with the Program Manager about personal and child performance metrics to ensure human growth.

04/2017-03/2024

Office Technician (Typing)

40 hours per week

California Department of Corrections and Rehabilitation-OIA Central Region Process purchase order for office supplies, printer ink, copy paper etc. Request quotations, generate purchase requisitions and goods receipts in SAP/GUI system formerly known as BIS. Receive, screen, and refer calls and/or visitors to the OIA Office. Process incoming/outgoing correspondence. Process Inquiries through the IMS system for Inmate Correspondence, EEO Complaints, and Citizen Complaints etc. Open and close Investigative Administrative/Direct Adverse/Criminal/Inquiry/Workers' Compensation cases for institutions in Central Region. Enter all case file activity into Case Management System (CMS). Type, proofread, and mail confidential investigative letters. Provide technical assistance on requests and respond to numerous routine inquiries from staff, institutions, and other agencies pertaining to the investigation process. Independently research, gather, and compile data for investigative cases statistical reports as requested by OIA management. Generate appropriate documents associated with investigative files, including maintaining tracking logs, sending, receiving, and filing documents in appropriate case files to ensure proper disposition. Vehicle Coordinator for OIA- Central which consists of: maintaining vehicle files and ensures vehicles have current vehicle tags and updated registration. Updates vehicle changes (i.e. change of driver, returned vehicles, complete OFA 50's as needed etc.) Input monthly mileage usage into DGS system before due date. Maintains a variety of OIA-Central Vehicle log reports, as well as sending them to OIA- HQ.

06/2013 – 04/2017

Office Technician (Typing)

40 hours per week

Correctional Health Care Services, Wasco State Prison As the Correctional Health Services Administrator II OT, responsible for all clerical duties associated with operation of the Health Service Administration Office. Responsible for maintaining supervisory files including verifying all 998's for staff. Responsible in assuring all staff turn in all monthly and quarterly inspections due. Assisted with the EHS Cap for 2015. Uses various programs such as Microsoft Word, Excel, Outlook, BIS, and other departmental programs to produce, track, and maintain data, assignments, and deadlines; prepares correspondence, files paperwork, transmits facsimiles, answers telephones and refers calls to the Appropriate party; utilizes BIS/SAP/GUI to process purchase orders for the department. Processes travel advances, claims, and/or travel reimbursements. Review invoices and routes to appropriate department for review and verification. Point of contact for Medical Department, processes all Solution Center tickets and appropriate paperwork for all new medical employees needing computer access. Handle sensitive/confidential information. Schedule meetings and take minutes for subcommittees. Work Order Coordinator for all offices that encompass Health Care Administration.

11/2010 – 04/2013

Office Technician (Typing)

32 hours per week

Health Care Services, North Kern State Prison

Maintained a system for scheduling patient health care appointments for (lab, x-rays, RN-line, and MD line) for all inmates according to the appropriate laws and procedures for CDCR. Typed lab results for inmates. Provided lab results to Doctors, Medical Records, Specialty Nurses, and inmates. Verified patient identity and log each patient presenting at the clinic on the daily ducat sheet. Scheduled follow up visits as directed by clinical staff. Performed clerical support functions. Cross-trained coworkers to obtain knowledge in areas they are not familiar with and have been cross-trained as well. Scanning of documents of the newest process for the new E- UHR.

07/2010 –11/ 2010

Office Technician (Typing)

24 hours per week

Medical Records, Kern Valley State Prison

Responsible for processing and maintaining health records for clinics, doctors, and other designated persons. Re-file health records and file reports into health records. Process health records of new arrivals, transfers and discharges. Provide clerical support to Health Services staff, this includes typing memorandums, reports, and other miscellaneous documents. Obtain information from the Distributed Data Processing System for Health Services staff. Provide information retrieved from inmate health records to Health Services and Institution staff on a need to know basis. Provide information from tracking documents on the whereabouts of health records checked out of the Health Information Services Department. Maintain health record confidentiality. Responsible for meeting yearly In-Service Training requirements and for obtaining On-the-job Training as needed. Perform other duties as assigned. Assist others as needed.

05/2009 – 06/2009

Pharmacy Technician (Student Externship)

40 hours per week

Walgreens, Bakersfield CA.

As a Pharmacy Technician I provided Customer Service, knowledge of and working with computer system Intercom Plus, registering new patient, taking in and scanning new prescriptions, typing up prescriptions to be filled. Answering and directing phone calls to the appropriate person. Pulling prescriptions from stock, counting, mixing, pouring, and filling prescriptions. Scanning and labeling of prescriptions being filled. Distributing prescriptions to patients picking up.

07/2003 – 10/2008

Office Administrator (Supervisor)

40 hours per week

Worldmark Vacation Ownership, Bakersfield CA.

Directly supervise 4 to 5 employees; carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees: planning, assigning and directing work: appraising performance; rewarding and disciplining employees; addressing complaints and resolving concerns, reconciling financial invoices monthly. Responsible for supervision of operation of all administrative aspects of a sales office. Reconciliation of Petty Cash, OPC & Spif account. Completion of Travel & Expense reports for all employees including allocating expenses to the appropriate G.L. codes. Recording of manager meeting minutes manually and then transferring information into a Word document to distribute to all corporate management by email. Typing reports, creating new excel worksheets for different sales logs. Kept track and maintained all sales logs on a nightly basis. Education:

Bakersfield Adult School - Pharmacy Technician (State license) Bakersfield Adult School - Clerical Specialist – Certificate Bakersfield Adult School - General Office – Certificate Bakersfield Adult School - GED

TX Drivers

License Class: C (passenger car)

Additional Comments: Activities and Honors: 2009 Graduating Pharmacy Technician course with honorable remarks. 2007 Outstanding Contribution Award, 2006 Outstanding Contribution Award, 2004 Outstanding Contribution Award

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