Executive Assistant Project Manager

Nicole M. Newberry

Stafford, VA ***** 503-***-**** ******.********@*****.*** LinkedIn profile Research Oriented Effective Organizational Leader Self Starter

• Project Manager with active U.S. Department of Defense secret clearance

• Eight-plus years of experience in leadership, team building, client services, office support, and administrative functions

• Demonstrated ability to organize and complete projects and technical documents in an allotted timeframe efficiently and effectively

CORE COMPETENCIES

EXPERIENCE

Bipartisan Policy Center

Project Manager November 2023 - Current

• Planned and executed a weeklong, multi-state 20+ site visit excursion for 8 participants as part of the BPC Health Program. Coordinated event logistics to support program goals.

• Drafted high-impact communications, including newsletters, impact reports, and development documents.

• Manage meetings, events, and logistics, ensuring seamless execution and stakeholder engagement.

• Oversaw financial processes, including contracts, reimbursements, and grant reporting. Independent Contractor January 2023 - November 2023 Newberry Administrative Services

Project Manager-Independent Contractor December 2022 – December 2023

• Successfully led a team of coding and graphic design professionals in the development of an Industry Directory

• Proficiently organized and managed multiple conferences, overseeing all aspects from marketing to agenda creation, speaker coordination, sponsorship acquisition, and website development.

• Efficiently executed a monthly Industry Newsletter, focusing on showcasing significant advancements within the tolling industry.

• Collected, analyzed, and organized data from external sources into a structured database. Undisclosed

Manager of the Executive Office August 2022 – May 2023

• Maintained the CEO’s calendar, scheduled meetings, and coordinated all activities for the CEO. Exercised discretion and anticipated the needs of the CEO in committing their time and evaluating their scheduling needs.

• Assisted in the preparation and distribution of meeting agendas and materials

• Coordinated directly with the office of the Chief Advancement Officer in support of the CEO’s development and fundraising efforts, including securing appointments, coordinating, and implementing strategy, preparing for and debrief of meetings with relevant individuals, and follow-up correspondence with donors and prospects

• Assisted in the implementation and execution of stewardship strategies, including the distribution of acknowledgment letters and personalized messages and greetings to investors and prospects

• Prepared, reconciled, and submitted the CEO’s expense reports Nicole Newberry 503-***-**** ******.********@*****.*** Corps Solutions Stafford, VA

Executive Assistant to CEO September 2021 – May 2022

• Completed a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, ensuring the schedule is organized efficiently, prioritizing most important items, and resolving all conflicts in advance

• Coordinated multiple annual company-wide celebration events, headquarter trainings, and charity events up to 18 months in advance

• Prepared and submitted expense reports for CEO and employee travel and business purchases

• Maintained effective working relationships with vendors, customers, and internal employees

• Managed and executed the CEO employee appreciation program

• Improved headquarters operational efficiency by establishing organizational structure for newly renovated building and existing office spaces.

• Implemented systems that automated the resupply of all office inventory. Institute for Defense Analyses Alexandria, VA

Executive Assistant to Division Director October 2016 – September 2021 Operational Evaluation Division

• Performed executive-level support to Division Director, who oversaw a staff of ~ 200

• Redeveloped annual review process that executed 180 individual reviews with the Director, effectively completing the task within one month and at a 75 percent faster pace than previous years

• Redesigned outdated standard operating procedures and guidelines for the Executive Assistant position that created efficiencies and changed the intergroup dynamics within the department, and between the Executive Assistant and Division Director

• Regulated all publications flow, candidate interview processes, and technical reviews from the division through the Director

• Organized numerous monthly divisional, cross-divisional, and sponsor meetings, and ran logistics for luncheons, seminars, and briefings

• Compiled a monthly divisional report that informed the President of the division’s activities

• Managed and reviewed biweekly timesheet tracking data for Cost Assessment and Program Evaluation

• Maintained document filing retention and storage systems with the highest regard for confidentiality, organization, and timely retrieval of documents

• Participated in working groups focused on the design of the future IDA building and functional operations of tracking programs in the division

• Coordinated, prioritized, and facilitated execution of executive correspondence Senior Administrative Specialist

Operational Evaluation Division

EDUCATION

Missouri University of Science and Technology May 2020 Graduate Certificate, Applied Workplace Psychology Penn State, World Campus August 2017

B.A., Organizational Leadership

TECHNICAL SKILLS

• Microsoft Office Suite: Excel, Outlook,

PowerPoint, Word

• Blackbaud

• Adobe Acrobat Professional and DC

AWARDS AND ACKNOWLEDGEMENTS

IDA Scholar Award

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