Project Manager Assistant

CHERI RUSICH

CONSTRUCTION AND PROJECT MANAGEMENT ASSISTANT

CONTACT

(985) 264 - 1693

***************@*****.***

*** **** ****** ***,

Covington, LA 70435

PROFICIENCIES

Procore

Bluebeam

QuickBooks

Netchex Payroll Software

ADP Payroll Software

Microsoft Office Suites

Excel

Word

Powerpoint

Access

WORK EXPERIENCE

Confidential SEPTEMBER 2023 - PRESENT

Project Manager Assistant

Korts Construction DECEMBER 2022 - SEPTEMBER 2023

Project Manager Assistant

KV Workspace MAY 2022 - DECEMBER 2022

Sales Order Management

As a Project Manager Assistant with 20 years of experience, I specialize in creating and monitoring schedules to ensure timely project completion. My key responsibilities include preparing contracts and subcontracts, processing pay applications, and managing change orders with AIA documentation. I coordinate efforts among internal teams and external subcontractors, handling administrative tasks like writing letters, preparing invoices, and scheduling meetings. Proficient in Procore, I manage RFIs, RFCs, and submittals while effectively communicating project progress and issues to stakeholders, including ARC. Additionally, I facilitate meetings, track budgets, oversee contract recordation, and compile O&M manuals for project closure.

I provided comprehensive administrative support to ensure seamless project execution. My responsibilities included setting up job files, coordinating utilities, and preparing essential documentation such as contracts, purchase agreements, and letters of intent. I managed submittals, change orders, and vendor invoice coding per budget reports. Additionally, I ordered inspections and permits, attended turnover meetings, and documented key discussions in meeting minutes. Proficient in Procore and Dottie, I recorded all contracts and managed payment applications, routing them to the architect for approval. I also prepared job control logs, rain day logs, supplier lists, and secured performance and payment bonds, contributing to project compliance and successful completion. I managed sales orders and handled purchase order entry while maintaining accurate product specifications and inventory spreadsheets. My responsibilities included managing accounts payable and receivable, coordinating logistics, and preparing bank deposits. Additionally, I ensured accurate inventory maintenance and managed insurance certificates to support operational efficiency. Results-driven professional with 20 years of experience in Construction and Project Management, skilled at coordinating projects from start to finish. I have a proven track record of supporting project managers to deliver on time and within budget while upholding high standards of quality and safety. With strong communication and problem-solving skills, I am eager to leverage my extensive experience to contribute to a team and drive project success.

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Phone

Email

Address

SKILLS

Project Coordination

Documentation Management

Communication Skills

Budget Tracking

Proficient in Software Programs

Problem Solving

Administrative Support

Team Collaboration

Attention to Detail

References are available upon

request.

REFERENCES

WORK EXPERIENCE CONTINUED

Advanced Quality Construction 2013 - 2022

Office Manager, Assistant, President, Project Manager Assistant, Bookkeeper Skyline Steel Inc. 2003 - 2013

Office Administrator, Rental Yard Administrator

Donahue Favret Construction FEBRUARY 2022 - MAY 2022 Project Manager Assistant

I oversaw a range of financial and administrative functions. I managed change orders, proposals, contracts, and sub-contracts while handling payroll, accounts receivable, and accounts payable. My responsibilities included administering workers' compensation and benefits, ensuring compliance with employment law, and maintaining confidentiality. I controlled inventory within the company database and verified payroll accuracy in accordance with time and labor policies. Additionally, I coordinated payroll adjustments through QuickBooks, reviewed time submission reports, and generated job cost reports. I also facilitated logistics and travel arrangements, ensuring efficient responses to internal and external inquiries.

I held roles as Office Administrator and Rental Yard Administrator, providing comprehensive administrative support to the District Manager for the Southeast Region. I managed billing for the rental pool of steel products and developed new administrative systems. My responsibilities included organizing induction programs for new employees, recording office expenditures, and managing the budget. I coordinated meetings and networking events, maintained office equipment, and arranged travel accommodations for staff while ensuring compliance with health and safety policies. I reported on office performance to senior management, conducted staff appraisals, and managed rental inventory billing. With strong organizational skills, I designed presentations and documentation, managed office cash receipts, and served as a liaison among management, customers, and vendors to streamline communication. I effectively coordinated project schedules and monitored progress while overseeing essential documentation, including contracts and change orders. I ensured clear communication among team members and stakeholders and managed budget tracking along with invoice processing. I proactively identified and addressed project challenges, provided vital administrative support, and maintained accurate meeting minutes and schedules. My focus on collaboration with both internal teams and external vendors ensured meticulous attention to detail throughout all project activities.

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