Accounts Payable Receivable
Resume:
Melva Edwards
Virginia Beach, VA 23455
**************@*****.***
Professional Summary
Experienced in Accounting and Management; over 20 years in Defense Contracting; detailed knowledge of government contracting, regulations (FAR), dealing directly with audit agencies (DCAA), administration (DCMAO) and invoicing different types of contracts (CPFF, CPHF, FFP and T&M);5 years Non-Profit, a few years in Manufacturing and Education businesses.
Software
Deltek, Costpoint 10, Jamis, QuickBooks, Acumatica, and MAS-90. Government; WAWF, GSA, Epru and Manpower Reporting. Microsoft Office: Excel, Word, and PowerPoint, and MAS-90
Professional History
June 2023-October 2024
Staff Accountant – Metronome LLC
Duties included: Accounts Payable; Vendor Set up in Bill.com, synced with QuickBooks Monitored, processed and responded to all emails. Reviewed, tracked, and processed payments, in an organized and timely manner. Cash Management; Monitored and recorded the operating bank account activity daily, Credit Cards; Reviewed and recorded each transaction in Springahead for synching with QuickBooks. Monthly reconciliation. Timecards; Reviewed, recorded, reconciled and submitted employee time into several Vendor’s Time Systems. Expense Reports: Reviewed receipts submitted with the Expense Reports. Researched and resolved any discrepancies. Recorded the transactions in QuickBooks. Payroll: Set up new employee in QuickBooks and QuickBooks Time Systems. Ran reports from time system and import to the accounting system. Created paychecks, made any adjustments. Verified amounts with third party payroll processor. Prepared the Payroll Journal Entry. Accounts Receivable: Set up New Contracts and Customers, assisted in preparing and submitting invoices.
August 2022-April 2023
Financial Controller – LGS Management Group
Manage the Bank activities, General Ledger and Accounts Payable areas for three companies Manage all areas of accounting including the Accounts Receivable for government contracts. Responsible for the transition of the Government Contracting accounting software from Deltek to Acumatica System. . Responsibilities included: Approval of Accounts Payable transactions and the cash disbursements and cash flow analysis, reviewing invoices and supplemental reports before submission into the WAWF system, maintaining the Accounts Receivable aging report and recording payments and deposits. This would also include tracking the receivables expediting payments and researching any outstanding issues. Travel expenses are processed and reconciled to the company credit card under my supervision.. Responsible for month-end close process, which included reconciliation of all Balance Sheet Accounts and producing and verifying Financial Statements. Responsible for any audits or requests from customers, accountants, DCAA and DCMAO.
February 2022-August 2022
Billing Manager – Cordia Resources -on assignment with Optum Serve managing a team of eight monitoring, tracking and billing a 500-million-dollar government health service contract and an open-ended commercial contract with the Warner Media division of AT&T. Providing guidance and training on government invoicing and the processes in Costpoint (Deltek). Researching and clearing AR aging issues, Unbilled issues, and other reconciliations.
August 2021-February 2022
Controller – SJS Executives, LLC
Responsibilities included managing the Accounts Receivable, Accounts Payable, Payroll and Human Resources areas. Preparation and verification of the General Ledger accounts; reconciliation of Balance Sheet accounts and all financials. Managing the accounting and human resource functions on a day-to-day basis including invoicing, accounts receivable, accounts payable, payroll and monitoring the cash flow and all bank accounts. Transitioned from Paychex to ADP.
Feb 2020-August 2021
Accounting Manager – Technical Systems Integration, Inc.
Managed the General Ledger, Accounts Payable, Accounts Receivable, Travel and Payroll, reporting to the president. Assisted in the successful transition from Jamis software accounting system to Deltek Costpoint 10. Responsibilities included: Approval of Accounts Payable transactions and the cash disbursements and cash flow analysis, reviewing invoices and supplemental reports before submission into the WAWF system, maintaining the Accounts Receivable aging report and recording payments and deposits. This would also include tracking the receivables expediting payments and researching any outstanding issues. Travel expenses are processed and reconciled to the company credit card under my supervision. Processing payroll on a semi-monthly basis and posting the labor, preparing the payroll for upload to a third-party processor, and recording the journal entry. Responsible for month-end close process, which included reconciliation of all Balance Sheet Accounts and producing and verifying Financial Statements. Responsible for any audits or requests from customers, accountants, DCAA and DCMAO. Preparation and review of Final Invoices and assistance with the budget and the Indirect Cost structure.
Feb 2018- Feb 2020
Revenue Manager – Atlantic CommTech Corporation, Virginia Beach, VA
Reduced the time for the Monthly Revenue calculation from quarterly to monthly. Developing a process with the Subcontract Coordinator to accurately identify and rectify a large volume of monthly invoices. Entering budgets, processing weekly employee travel expenses, preparing monthly journal entries and reconciliations for accrued payables, fixed assets, prepaid accounts, and the operating bank account. Preparing monthly invoices, while tracking any outstanding issues for quick resolution. Reviewing the Unbilled and Job Profit and Loss calculation to maximize cash flow and profitability. Assisting in researching and preparing for audits and other analyses as requested.
Sept 2017- Dec 2017
Accounts Receivable Supervisor – L3 Technologies, Norfolk, VA
Successful in reducing the unbilled while managing a staff of three full time employees. This included the preparation, distribution, collections, reporting and problem solving of accounts receivable issues; the updating and maintaining the integrity of the receivable system and reporting of financial information.
June 2017-Sept 2017
Accounts Receivable Supervisor – Valkyrie Enterprises, Virginia Beach, VA
Assisted in the conversion from Deltek GSA to Costpoint 7; training a staff of four. I accomplished resolutions to several outstanding unpaid invoice issues; working diligently with Contract Administrators, Project Managers and customers.
July 2014-May 2017
Accounting and Contracts Manager – RMGS, Inc., Virginia Beach, VA
Establish corporate policies and procedures in several areas. Created and trained staff on the Accounts Payable area; entry into the system, filing, and maintaining a schedule of payables and making sure all documentation for vendors were in good order (W-9’s). Introduced a Purchase Order Log maintained for the tracking and closing of purchase orders. Developed an Invoice Tracking log to ensure all projects were invoiced in a timely manner and insuring contract compliance; including but not limited to GSA, JTR and GAAP accounting standards. Assisted in the preparation and review of all contracts and subcontracts. Actively participated in the system conversion from QuickBooks to Costpoint. Responsible for the setup of all projects and their components and all information updates. Trained personnel in the process of making travel arrangements, and submitting expenses and travel claim reports, in an accurate and timely manner, while verifying compliance with the contract billing requirements and the JTR and FAR regulations. Managed all contract documentation and billing files. Developed a cash flow analysis that was used on a weekly basis. Maintained the D&B account to ensure that we were receiving the highest rating. I was the registered GMA representative on the government WAWF system. I worked closely with the Project Managers and produced their Month End Financial Reports and any other analysis requested from the Controller and/or President.
Sept 2013-October 2014
Full-Charge Bookkeeper – Cedar Road Assembly of God/Cedar Road Christian Academy
May 2007-Feb 2014
Owner, No Worries Accounting
Nov 2008-May 2009
Director of Finance and Administration -Women’s Center of SE CT, New London, CT
June 2007-Nov 2008
Finance Director – Immaculate Conception Shelter and Housing Corporation, Hartford
Nov 2006-June 2007
Accounts Payable Manager – Thermospas, Wallingford, CT
Dec 2004-May 2006
Administrator of Financial Services – The ARC of Quinebaug Valley, Danielson, CT
Nov 1998-July 2004
Financial Aid Director and Accounting/Business Instructor – Ridley Lowell Business & Technical Institute, New London, CT
Nov 1999 – Oct 2002
Controller – Package System Corporation, Danielson, CT
Education
Rensselear Polytechnic Institute – MS/Management (Concentration in Finance)
Teikyo Post University – BS/Business Management
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