Event Planner & Executive Assistant

Sherry Siegrist Cell: 408-***-****

http://www.linkedin.com/in/sherrysiegrist **********@*****.***

Warren, Michigan

OVERVIEW:

Comprehensive Executive Partnering – attention to detail, critical thinking, initiative-taking, and solution oriented.

Initiative-taking, collaborator who pivots quickly and remains composed under pressure.

Excellent communication skills – interfacing on all levels inside and outside of the corporation.

Exceptional organization skills - commitment to meeting deadlines.

Follow through on deliverables and projects.

Skilled problem solving and contingency plans.

Engage and work with cross-functional teams.

Emotional intelligence (EQ skills) to navigate complex situations.

Great intellectual curiosity, creative mindset, and willingness to learn new tasks.

QUALIFICATION HIGHLIGHTS:

Corporate Events

Writer and Publishing Editor

Process Improvement

Travel Planning – Int’l/Dom.

Executive Briefings

Project Management

Expense Processing/Tracking

Presentations–Charts/Video

Marketing Collateral

Customer Relations

Content Management

Communications

PROFESSIONAL WORK EXPERIENCE:

THE ERB FAMILY FOUNDATION, BIRMINGHAM, MI (Contract) 09/24 – PRESENT

Office Manager - Provide administrative support to the Foundation Team to include coordination and management of Foundation events, convenings and gatherings. Preparation of materials for weekly team meetings, draft correspondence, and receive Foundation Guests. Requires strong project management skills and attention to detail as well as managing multiple priorities and deadlines. Necessitates exceptional communication skills and the ability to apply them across various functions. Additional responsibilities for Accounts Payable – submission of invoices, grants, and other documents to the Accounting Firm. Oversee purchasing, vendor relationships (within budget), planning and office management.

INTUIT, MOUNTAIN VIEW, CA (Contract) 12/23 – 2/24

Administrative Associate - Provide administrative support to the Platform Acceleration Group. Event management for the Quarterly Principal Eng. Mtg. and the Annual Principal Engineering Summit. Coordination of audio/visual requirements, conference space, calendaring, signage, food/beverage, and align with post-production video editing team. Collaboration with multiple departments - IT, Audio/Visual, Site Services, and external vendors, such as hotels and promotional providers. Assistance provided for relocation to a new building/site.

LINKEDIN, MOUNTAIN VIEW, CA 04/23 – 8/23

Executive Assistant - Heavy calendaring support for two leaders (Sr. Director and Fellow/VP) from the data engineering organization, expense reporting (Workday), and distribution of promotional items. Coordination and implementation of events with external partners to include – site evaluation, audio/visual requirements (tech checks), catering, and related planning for small & large scale (100+ attendees) in both the Bay Area & San Francisco. Day-to-day operations – meeting scheduling, organization charts, space planning, distribution lists, & shipping swag.

BD BIOSCIENCES (BD) – SAN JOSE, CA 08/12 – 01/23

Executive Assistant - Simultaneously provide support to multiple executives and the leadership team. Develop meeting directives and agendas, coordination, and sourcing of speakers, facilitate meetings, as well as hybrid and virtual events. Publishing Editor and Writer for the business segment newsletter and internal communications. Oversaw the production of multiple corporate training videos - to include research, script development, asset management, and editing. Content management of MS Team site. Consolidate data and report on a myriad of corporate metrics. Management of a photo shoot and video project for the "Heroes Work Here" campaign. Coordinate All Hands meetings, team off-sites, and departmental activities. Plan complex international and domestic travel arrangements - aligned with management objectives to optimize time and expenditures. Global Coordinator for Rewards and Recognition Program. Conduct employee surveys and analyze results - increasing employee engagement. Scheduling of interviews and on-boarding initiatives for new hires. Purchasing of apparel, promotional products, signage, and banners - within brand guidelines. Manage extensive executive calendars, create visually appealing presentations (video & audio included), expense reporting, and visa processing. Reported to VP of Mfg. Operations and Sr. Directors, during my employment.

Sherry Siegrist 2

HP (HEWLETT-PACKARD) – PALM, INC (HP Acquisition) SUNNYVALE, CA 05/08 –11/11

Executive Assistant - Provided administrative support to the Vice President of Hardware Engineering (Smartphones). Responsible for complex calendar management, as well as travel arrangements which required a comprehensive understanding of visa preparations. Planning and management of Global All Hands meetings, unique events, as well as online processing of expense reports and requisitions. Additional tasks such as processing and routing for Non-Disclosure Agreements, content management and updates on intranet and organization charts. Managed corporate events - planning/coordination and associated responsibilities. Previously supported VP of Global Operations and IT and VP of Strategic Sourcing.

SPANSION, SUNNYVALE, CA 07/07 to 02/08

Executive Assistant - Reported to the Corporate Vice President of Marketing – provided administrative support to the executive as well as Product & Strategic Marketing and the Operations Organizations. Coordination of offsite events and coordination of budget, and support. Interacted at all levels of the corporation and engaged with cross functional teams. Facilitated Webcasts (WebEx) to include welcome/introductions which required diverse meeting planning capabilities and the ability to anticipate presentation and dialog flow. Ability to work in a fast paced, multitask environment. Routine operations included coordination of interview schedules, management of daily calendars, travel arrangements (international/domestic), visa application preparations, organization charts, expense reports.

PILLAR DATA SYSTEMS, SAN JOSE, CA (Oracle Acquisition) 11/04 to 06/07

Executive Assistant & Briefing Center Coordinator - Managed all Executive Briefing Center activities - scheduling of briefings and crafting agendas, sourcing and confirming speakers. Collaborated with the sales team to tailor an agenda and enhance the customer experience. Working closely with an IT Manager to develop a SharePoint based calendar and tracking site for Executive Briefings. Responsible for overall look and feel of the briefings from lobby to EBC - maintaining marketing materials and company brand. Continuously monitored briefings to ensure successful presentation transitions. Reporting on quantitative metrics weekly by customer type - graph/pivot table. Coordination and management of Corporate/Luxury Suite at Sports Arena. Maintained vendor relationships while working towards improving quality and driving down expenses. Day to day operations - travel arrangements, lab/facility tours, and inventory management of promotional items. Reported to the VP of Marketing and provided interim support for the Office of the CEO.

EDUCATION:

9/14 – Present (Graduation – March 2025)

De Anza College, Cupertino, CA – Film/Television: Production – 3.82 GPA, Phi Theta Kappa - Honor Society

De Anza College, Cupertino, CA – Screenwriting – 3.82 GPA, Phi Theta Kappa - Honor Society

PROFESSIONAL AFFILIATION: Association of Briefing Program Managers - Member 2004 and 2006-2007.

TECHNICAL SKILLS: Advanced technical skills - Outlook, PowerPoint, Excel, Word. Additional skills - SharePoint, Workday, Campaign Monitor, Google Docs, Visio, Final Draft, Adobe Photoshop, Illustrator, Premiere, Acrobat, SAP, Concur, Zoom, Teams, and social media platforms.

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