Executive Assistant Administrative

Dominique Mitchell

Executive Assistant & Office Operations

916-***-**** *********.*.********@*****.***

PROFESSIONAL

SUMMARY

Driven and resourceful administrative professional with 10 years of experience providing exemplary C-Suite administrative support. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. SKILLS

• Master Complex Calendar

Management

• Global Business Office Liaison

• Board of Directors Liaison

• Complex Global Event Planning

• Concur Expert

• Complex Global Executive Travel

Planning

• Complex Global Meeting Planning

• Advanced PowerPoint and Excel

Certification

WORK

HISTORY

EXECUTIVE ADMINISTRATIVE ASSISTANT TO SVP OF FINANCE AND SVP OF HR 05/2023 to 06/2024 Macquarie Asset Management Philadelphia, PA

• Complex global calendar management of internal and external meetings.

• Organized both domestic and international travel, including hotels and ground transportation and prepared itineraries.

• Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.

• Developed PowerPoint presentations for board and key stakeholder meetings.

• Complex expense reporting using Concur.

• Gathered documents and data to formulate analytics in preparation for discussion of issues.

• Directed complex annual meetings involving multiple presenters, high number of global attendees and robust budgets encompassing livestream production, remote location arrangements and senior executive accommodations.

• Handled confidential and sensitive information with discretion and tact.

• Planned and coordinated off-site events and team-building exercises, selecting venues, negotiating with vendors, managing budgets and developing event strategies. EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO AND COO 09/2020 to 04/2023 Northeast Treatment Centers Philadelphia, PA

• Complex calendar management for internal and external meetings

• Created, planned, and executed DEI workshops for front line as well as Executive level staff.

• Acted as main point of contact and liaison for both Board of Directors

• Organize all logistics for 2 Boards of Directors meetings.

• Produced and prepared quarterly presentations for two Boards of Directors.

• Conducted initial candidate phone screens.

• Reviewed incoming resumes to accurately identify highly qualified candidates. 2 P a g e

• Facilitated training and onboarding for incoming office staff.

• Assisted, collaborated, and provided clerical support to auditors throughout entire review process.

• Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.

• Handled confidential and sensitive information with discretion and tact.

• Updated and maintained confidential databases and records.

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

• Served as committee Chair to DEI Committee.

EXECUTIVE ASSISTANT TO CEO 10/2019 to 03/2020

Proscia Philadelphia, PA (laid off due to COVID19)

• Managed complex calendar scheduling with focus on proper allocation of executive availability.

• Acted as main point of contact and liaison to the Board of Directors.

• Organized and coordinated conferences and monthly meetings.

• Coordinated travel arrangements by booking airfare, hotel, and ground transportation.

• Prepared meeting agendas and briefing papers for Board of Directors and executive team.

• Processed travel expenses and reimbursements for executive team and senior management.

• Conducted research and analyzed data to provide detailed reports on various business topics.

• Produce monthly invoices, reports, and other deliverables via QuickBooks. OPERATIONS MANAGER/EXECUTIVE ASSISTANT TO CEO 05/2017 to 10/2019 Aerial Applications Philadelphia, PA

• Supervised staff of 15 and ensured employee compliance with company policies and procedures.

• Developed systems and procedures to improve operational quality and team efficiency.

• Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.

• Developed and maintained relationships with external vendors and suppliers.

• Managed complex calendar scheduling with focus on proper allocation of executive availability.

• Organized and coordinated conferences and monthly meetings.

• Created expense reports, budgets, and filing systems for management team.

• Coordinated travel arrangements by booking airfare, hotel, and ground transportation.

• Produce monthly invoices, reports, and other deliverables via QuickBooks. 3 P a g e

ADMINISTRATIVE OFFICE MANAGER 03/2013 to 05/2017

Xperience, LLC. Philadelphia, PA

• Updated reports, managed accounts, and generated reports for company database.

• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

• Planned and executed company events such as year-end holiday party, meetings and staff mixers to promote office morale and cohesion.

• Coordinated with office head to establish and monitor operating budget.

• Cultivated strong relationships with vendors and partners supporting administrative operations.

• Organized and updated databases, records and other information resources.

• Created organized filing system to manage department documents.

• Oversaw appointment scheduling and itinerary coordination for both clients and personnel.

• Completed weekly payroll for 15 employees.

• Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.

EDUCATION

Associate of Arts 05/2010

East Carolina University, Greenville, NC

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