Supply Chain Administrative Support

Zeeshan Ahmed Email: *********@*****.***

Phone: 516-***-****

Strategic and organized administrative professional with experience in records management, customer services, and providing top-notch administrative support. Proven ability to provide team support using various technological tools, managing conflicting priorities, and handling communications in a fast-paced environment. Experience in building strong relationships with internal & external customers and partners. Received several awards for my achievements.

Skills Highlights

Experience in contract management, budget, accounts and administration

Successfully analyzed and evaluated tools, policies, and programs

Proven ability to communicate at different levels of the organization

Excellent relationship-building skills

Adaptable, innovative, efficient, quick learner, team player, and self-starter

IT: MS Office 365 (Word, Excel, PowerPoint, Access, SharePoint), Google Drive, One Drive

Ethical values: Integrity, professionalism, and confidentiality

Education and Certifications

Bachelor of Arts (Commerce) 03/2005- 06/2007

University of Baluchistan, Quetta, Pakistan

Certified Personal Trainer 05/2022-Present

New York

PROFESSIONAL EXPERIENCE

AMOGY / New Lab-BNY 08/2023 09/2024 Inventory Coordinator

Inventory Management Tracking and Documentation: Order, receive and verify different kind of gases and other materials required for lab experiments. Inspect shipments for accuracy, damage, and completeness. Maintain accurate records of all inventory items, including gases, chemicals, and lab supplies. Utilize inventory management software to log and track inventory levels, reorder points, and usage rates.

Organize and Store Inventory: Properly store gases and other materials in designated storage areas, ensuring compliance with safety regulations. Label and categorize inventory for easy identification and retrieval.

Supply Chain Coordination: Coordinate with suppliers to ensure timely delivery of required gases and materials. Resolve any issues or discrepancies with orders, including shortages, overages, and damaged goods. Place orders for gases and other necessary supplies based on inventory levels and project requirements. Monitor order status and follow up with suppliers to ensure timely delivery.

Safety and Compliance Adhere to all safety protocols and regulations related to the storage and handling of gases and hazardous materials. Conduct regular safety checks and audits to ensure compliance with industry standards and company policies. Implement proper procedures for the handling, storage, and disposal of hazardous materials. Provide training and guidance to staff on safe handling practices.

Reporting and Analysis: Generate regular reports on inventory status, usage trends, and supply chain performance. Analyze inventory data to identify trends, forecast future needs, and optimize inventory levels.

Budget Management: Assist in managing the inventory budget by monitoring costs and identifying opportunities for cost savings. Provide recommendations for optimizing inventory and supply chain processes to improve efficiency and reduce costs.

Facilities Management: Coordinate with the facilities management team to ensure proper maintenance of storage areas and equipment. Schedule and oversee regular maintenance and inspections of storage facilities to ensure they meet safety and operational standards. Ensure that storage facilities are kept clean, organized, and free of hazards. Monitor environmental conditions (e.g., temperature, humidity) in storage areas to ensure they meet the requirements for storing specific gases and materials.

Emergency Preparedness: Develop and implement emergency response plans for inventory-related incidents, such as gas leaks or spills. Conduct regular drills and training sessions to ensure staff are prepared for emergencies.

Space Optimization: Assess storage and office space requirements and make recommendations for optimizing the use of available space. Plan and implement changes to storage layouts to improve efficiency and accessibility.

Collaboration and Support: Work closely with lab technicians, researchers, and project managers to understand their inventory needs and ensure timely availability of materials. Collaborate with the procurement team to align inventory and supply chain activities with overall project goals. Address any inventory-related issues promptly and effectively. Develop and implement solutions to improve inventory accuracy and efficiency.

Administrative Support: Provided comprehensive administrative support, including scheduling, travel coordination, and prioritizing tasks for senior leadership. Organized virtual and in-person meetings, ensuring smooth logistics and preparation of necessary materials. Managed communication with visitors and inquiries, responding on behalf of leadership as needed. Handled confidential files, drafted reports, and maintained accurate documentation. Processed expense reports and travel reimbursements through Concur, ensuring timely submissions. Supervised interns and acted as a liaison between departments, enhancing collaboration and information flow.

Merchandise Manager 10/2022 – 04/2023

Five Below

Logistics and Shipments: Managed weekly shipments by coordinating with all logistic channels and merchandising the shipments per company’s SOP’s. Managed warehouse and inventory of the items.

Administration: Managed all administrative tasks such as filling, data entry, record keeping, preparing working schedule and processing time and attendance sheet and payroll.

Accounting: Managed daily accounts, opening and closing of the store safe and deposits.

Technology Tools: Excellent working experience in Word processing, spreadsheet, calendar management, scheduling, and event coordination

Personal Trainer 05/2022 – Present

Blink Fitness

As a certified personal trainer with 5 years of experience in the fitness industry, I have a strong passion for helping others reach their health and fitness goals. I have worked with a wide range of clients, from beginners looking to improve their overall fitness to athletes training for specific events.

Customs and Shipping Officer 05/2012 – 10/2021

Embassy of the United States of America

Logistics and shipment: Successfully managed shipments worth 10 million dollars by coordinating efficiently with all the stakeholders and leading the complete supply-chain cycle

Contract Management: Composed and prepared contracts for the shipping agents. Organized and maintained computerized and manual records.

Interpreting Policies: Furnished required documents for the host government's Ministry of Foreign Affairs according to rules, protocols, and established standards.

Collaboration: Acted as a liaison between the US Government, host country and shipping companies all over the world to manage shipments, tenders, and proposals within the prescribed deadlines. Managed all inbound and outbound shipments via electronic communication and in-person visits.

Administration: Managed all administrative tasks such as managing files, data entry, record keeping and processing invoices for payment and reimbursement.

Task Prioritization: Reviewed records, prioritized purchasing requests, and obtained additional information/documentation as required; determined the availability of vendors and funding sources.

Technological Tools: Excellent working experience in word processing, spreadsheets, calendar management, scheduling, travel, and event coordination.

Problem-Solving: Liaised between stakeholders to find optimum solutions to complex challenges.

Admin Officer 11/2008 – 05/2012

Turkish Construction Firm (Metis- Epik) in US Consulate Karachi, Pakistan

Team Management: Assigned various tasks to team members, regularly provided feedback, and evaluated performance.

Administration: Successfully managed all administrative tasks, including database management, logistics and supplies. In addition to that, performed a wide range of clerical, secretarial, and general office duties in the Project management office.

Accounting and Budget: Prepared budget demand sheets and managed accounts.

Coordination: Collaborated with the US Consulate Office to approve employees and logistics supplies for the construction site. Managed high-level official meetings, sent invitations, and made timely arrangements for the events.

Records Management: Kept official records in hard and soft copy and briefed the newly hired staff about the Construction Site rules.

Accounting and Budget: Diligently performed other duties, such as creating a complex spreadsheet and monitoring the budgets/grants for other departments. Processed invoices and reimbursements.

Customer Service: Handled all phone calls and responded to inquiries by displaying a superior knowledge of the department's activities, policies, and programs.

Housing Services: Managed residency of all employees together with transportation and lodging, maintained inventory, kitchen supplies, security and housekeeping services while supervising and assigning the jobs among team.

HR Functions: Handled all HR functions such as recruitment, onboarding benefits administration, and employee relations. Successfully implemented strategies to attract and retain top talent, streamlined HR process using technology, and fostered a positive work environment. Furthermore, accomplished all HR tasks such as employee records management, inquiries and guidance, policy and procedure support.

References

Will be provided on request.

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