Executive Assistant Associate Director

Robin Turner Gray

Germantown, MD ***** 240-***-**** ***************@***.***

Profile

Award-winning administrative professional with extensive experience supporting senior executives and managing complex operations within regulatory departments

Proficient in coordinating conference calls, travel arrangements, and schedule updates with heavy calendar management, optimizing efficiency and ensuring seamless communication

Demonstrated expertise in maintaining meticulous records, analyzing data, vendor contract management, and preparing reports to support informed decision-making and regulatory compliance

Exceptional organizational skills, with a track record of success in budget management, event coordination, and process optimization within fast-paced environments

Professional Experience

AURINIA PHARMACEUTICALS, Rockville, MD 2020 – Present

Executive Assistant III

Provide comprehensive support to senior leadership of Research and Development (Chief Medical Officer, VP of Research and Development, VP of Product Development, VP of Pharmacology and Pharmacometrics Research and Senior Leadership of the Aurinia Sales and Commercial Teams (VP of Sales, AVP West Area Region and AVP of East Area Region Sales Teams). Also provide support to Associate Director of Field Force Training & Development of Aurinia’s Training Department.

Orchestrate complex meeting and training workshop logistics, such as quarterly cycle meetings for three sales regions and the yearly National Sales Meeting, ensuring seamless execution and positive attendee experiences

Manage domestic and international travel arrangements for executives, including visa acquisition and interpreter sourcing for international meetings, demonstrating meticulous attention to detail

Spearhead the coordination of offsite meetings attended by staff from various locations, in the US and Canada resulting in enhanced collaboration and alignment across the organization

Managed contract lifecycle for vendors at Aurinia, including submission in Cobblestone System, status tracking, and procurement of Purchase Orders for payments

Implemented new processes to streamline office operations and improve overall efficiency, leading to increased productivity and cost savings

Played a pivotal role in developing Aurinia's Culture Framework as part of a cross-functional team

Recipient of multiple Spot Awards in recognition of consistently exceeding performance expectations and successfully completing various projects, reflecting a commitment to excellence and continuous improvement

UNITED STATES PHARMACOPEIA CONVENTION (USP), Rockville, MD 2016 – 2020

Senior Executive Office Administrator

Delivered exceptional administrative support to Senior Executive VP and Senior Director within the Global Biologics and Senior Marketing Program Units, ensuring smooth operations and effective communication across departments

Successfully managed heavy calendar schedules and coordinated complex meetings, workshops, and roundtables, optimizing efficiency and maximizing productivity.

Orchestrated domestic and international travel arrangements for executives, including visa procurement and passport management, demonstrating meticulous attention to detail and organizational skills

ROBIN TURNER GRAY, PAGE 2

Oversaw vendor contracts at Aurinia by submitting contracts via the internal Cobblestone System, tracking contract statuses, and requesting Purchase Orders (POs) for payments

Played a key role in implementing new processes to improve office operational efficiency, resulting in streamlined workflows and enhanced productivity

Received numerous Gold, Silver, and Bronze Awards in recognition of consistently exceeding performance expectations and successfully completing multiple projects, reflecting dedication to excellence and continuous improvement

FINRA INDUSTRY REGULATORY AUTHORITY, Rockville, MD 1995 – 2016

Executive Assistant (2004 – 2016)

Provided dedicated support to the Executive VP and Senior Executives within the Market Regulation Department, facilitating seamless communication and efficient workflow by coordinating phone calls, travel requests, and schedule updates

Maintained meticulous exam logs for off-site exams and coordinated the retrieval of off-site exams for Trading and Market Trading Services/Legal Section, ensuring compliance with regulatory standards and procedures

Demonstrated exceptional organizational skills by analyzing, editing, organizing, and distributing reports and documents, enhancing the clarity and effectiveness of communication within the department

Played a pivotal role in generating, maintaining, and distributing the MarketWatch department’s Aged Case Report and creating monthly statistical reports, providing valuable insights and data for informed decision-making

Collaborated closely with the Executive VP, senior staff, and office manager to prepare and plan the annual budget, tracking budget items to monitor supplies, travel, and education, resulting in effective budget management and resource allocation

Leveraged expertise in departmental processes and operations to receive, analyze, and process all Market Operations Referrals submitted to the Market Regulation department, ensuring timely and accurate resolution of issues and inquiries

Previous positions with FINRA INDUSTRY REGULATORY AUTHORITY:

ADMINISTRATIVE ASSISTANT III ADMINISTRATIVE ASSISTANT II

Licenses

Notary Public, State of Maryland

Technical Proficiencies

PeopleSoft

Determine and Cobblestone Systems

Oracle System

NetSuite

MS Office Suite, Outlook

Concur Travel / Expense System

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Ability to multitask and prioritize tasks effectively

Strong attention to detail and problem-solving skills

Ability to work independently and as part of a team

High level of professionalism and confidentiality

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