Payroll Administrator Human Resources

MARY RODRIGUEZ

New York, NY *****

Tel.#917-***-****

Email: ********@*****.***

LinkedInURL:www.linkedin.com/pubmaryrodriguez16882657

All Payroll Systems

Multi-States

Domestic/Union-32BJ/Others

Implementations/ Commissions

Accounting Functions

Contract Reviews

Human Resources

Onboarding/New hire Orientations

Benefits-(401K) Administration

Training & development

HRIS System Mgmt

Managing Costs

SKILLS SUMMARY

● Payroll Management-Various applications- forte being ADP WFN/HRIS and time & attendance. Other applications: Paychex/Paycom /Workday and PeopleSoft. Managed end to end payrolls. Lead on all implementations from other systems to ADP. Supervision of others. Providing customer support to employee’s problems and providing resolutions. Exempt/Non-exempt and union employees- independently or in a team. All payroll frequencies: weekly/biweekly/ semi-monthly and monthly and multi-states. All status changes- voluntary and involuntary deductions. Identifying potential issues with payroll systems and recommending improvements. Maintenance and upkeep of systems. Training and Development and Compliance. Other Unions:(486/670/713/06 and 94). Collective bargaining contract renewals and reviews. Several Accounting applications to enter journal entries/invoice payments and reconciliations.

● HR-Onboarding/ new hire orientations and benefits administration-(401K/medical/dental/ FSA/HSA. FMLA/PFL/STD disability claims and follow up and retirement requests and submission. All reporting. Excellent analytical and communication skills.

WORK EXPERIENCE

Tax Liss-Remote/Bldg. Mgmt., Inc.- NYC 01/23 – 3/24

Sr Payroll Specialist- (Consultant)

●Received manual timesheets for all union staff in multiple buildings and locations from Mgmt. teams- NY and NJ on a weekly basis. Compared them to the ADP time and attendance-(E-time) system to make sure hours matched on timecards that were in the system. Adjusted and uploaded time and attendance file to ADP WFN payroll. Once reviewed was submitted. Provided instructions to employees on how to clock in and out from their phones or desktops.

●Loaded all I-Reports to Share drive once payroll was processed. Other reports: Allowed and taken reports/new hires/terms and calcs for union workers accrued time. I sent funding figures to A/P dept to enter in the G/L.

●Ran all union reports on ADP WFN and processed all weekly 401K and monthly union dues/ADF and BCI on 32BJ ESS system. Any employee inquiries and provided resolution. Any special projects. Strong communication and analytical and problem-solving skills. Recommended improvements to payroll system and processes.

●Received clients tax documents and W-2’s. Prepared all files. Processed all short forms and licensed tax preparer

reviewed. Collected payments from clients. Then taxes processed in E-file.

TUDOR REALTY-(Real Estate) - NYC 12/20 – 12/22

Payroll/HR Union Manager- (FT Perm)

●Managed 1 Payroll Administrator and 80 buildings- about 62 union buildings/and 12 non-union in NYC on ADP WFN system about 500 employee’s weekly payrolls. Handled all onboarding in ADP and verified I-9 I.D.’s. End to end payroll processing included: all change forms for: wage changes/garnishments/ deductions/ tax exemptions/ direct deposit/transfers and terminations for all employees exempt/hourly.

● Managed all 32BJ monthly union dues/ BCI -benefits and 401K payments on ESS. Enrolled employees into ESS systems. Handled union contract increases, and all union audits- saving the company over $250,000 and leaving zero balance at the end of 2021. Built and maintained strong relationships with both internal teams and external vendors. Direct communication with 32 BJ reps. Communicated directly with the RAB about contract questions for employees. Direct contact with all Managers and Supers of the buildings.

●Handled all W/C’s/ FMLA and STD claims for the workers, and retirement requests. Other unions:486-670-713 and Lo.6. Assisted in annual benefit renewals. Managed all non-union health benefits enrollments: medical/dental/transit// leaves and terminations/cobra with direct vendors on websites and automating the process and working with 3rd party brokers, and monthly billing and payments on MDS Accounting System.

TIME EQUITIES INC. (Real Estate)- NYC 04/19 – 02/20

Payroll Manager- FT Perm

●Solely provided complete leadership for corporate and clients payroll function of this Real Estate Management Co, multi-state, and multi-company codes for about 300 employees- exempt/non-exempt. Managed about 50 emps union-lo 32BJ and lo 94 on Paychex, later converted to ADP WFN.

●Weekly union dues and monthly benefit payments and union audits. Processed bonuses and commissions monthly for our sales personnel according to completed contracts and reviews of broker splits and invoices. Collaborated with property managers and human resources for improvements in work procedures.

● Provided all payroll reports for funding and j/e entries monthly to Accounting and MIS system. Management reports as needed. Answered employee questions and provided resolution. Provided better methods and systems for payroll processing. Set up new State/unemployment I.D.’s for new locations.

Managed implementation to ADP WFN from Paychex. Negotiated and saved the company $20,000 in this transition for a more efficient and robust ADP WFN Payroll/HR/GL system.

EMPIRE MERCHANTS LLC. -NYC 12/17 - 04/19

Payroll Coordinator/Administrator-FT Perm

● Processed 1400 union and non-union timecards on Paychex flextime in a team environment. (Local 1 and 2 teamsters). Edited time and attendance in system called TC1 for Local 1 union. Imported time to Paychex after management approvals. Switched altogether to Paychex/Paychex Flextime. Forwarded payroll figures to Accounting for funding. Answered employee’s payroll inquiries.

● Ran reports needed before and after payroll was processed. W-2 reconciliations and distribution. Suggested better ways to improve systems. Ran local 1 monthly union report and check request. Employment verifications and letters.

HBO/NIPPON EXPRESS USA/ROSE ASSOCIATES/ /ADP/ DAVID YURMAN AND FROSS & ZELNICK -NYC 09/13 – 09/17

Payroll Specialist/ Human Resources

● Processed weekly/biweekly payrolls multi-states for about 4000 employees at HBO on Workday system in a team environment. Audited timecards and adjusted. Changed employee schedules/ and payroll processing schedules. Ran reports on Workday for payroll funding to ADP Smart Compliance /401K and garnishments. Processed payroll reconciliations. Answered payroll hotline. Collaborated with HR on employee questions on benefits and revisions to policy and procedures with payroll systems.

● Handled bi-weekly and monthly payrolls-multi-state for about 800 employees on ADP Pay force and Timesaver.

Inputted all multi-state garnishments/direct deposits. W-4 changes and tax amendments corrections for 2015 W-2's through ADP.

● Administered weekly and bi-weekly payrolls for multi-locations in NYC for about 1300 employees on newly implemented system from ADP WFN. Weekly exempt and non-exempt and union payrolls. I Pay password resets. Processed and submitted all (32BJ) weekly/monthly union dues and 401K payments on ESS. Processed and submitted benefits report and payments for Lo.6 and Lo.94. All funding reports to accounting dept for payroll. Accounting analysis figures/G/L and reports.

New hire orientations/ background checks/ employment verifications/ unemployment claims and retirement requests.

Other benefits: W/C's and disability claims 3rd party and Wage work. Non- union benefits reporting/payments.

● Assisted clients with ADP migrations and implementations to latest Workforce Now version 8.0. Assisted clients in the set-up of all their HR/ benefits/performance and recruitment modules. Provided some training to clients.

● Utilized ADP WFN/Pay Expert- multi-state payroll for 1000+ employees- Corp and Retail on biweekly basis. Paid

out commissions. Entered new hires/terminations/ direct deposit reversals/ stop payments/ACH wire payments and manual checks. Reviewed monthly bills for benefits and payroll. Entered new benefits rates.

● Utilized and processed semi-monthly payroll for 200 attorneys and non-exempt employees on ADP Work Force Now and EZ labor, and Workday HRIS system to track employee work history and benefits. Special pay calculations: severance/vacation/retro/bonuses and salary adjustments. Provided payroll funding reports to Controller. Downloaded G/L file and posted journal entries to Elite Accounting System. Assisted with annual W/C’s audit.

PRITCHARD INDUSTRIES, INC.-NYC 05/12 - 02/13

Payroll & HR Administrator- FT Perm

● Provided sole leadership in facilitating vacation replacement hiring and regular hiring by improving application screening and processes.

On-boarding/new hire orientations-Screened applications/called for interviews/background checks and orientations. Employment verification's and offer letters. Monthly DOL/EEOC/ Unemployment claims.

Entered/ reviewed employee data in ADP Pay Force payroll for exempt/ non-exempt/union (32BJ) NYC 500+ employees.

Special pay calculations for: vacation or terminations and retro. Multi-company codes and multi-states for subsidiary company (Core). Manual check processing/stop payments and direct deposit reversals. Payroll funding. Entered all employee status changes: W-4's/ address changes/ liens and all deductions. Union employee benefits mgmt. and reports.

● Also assisted in implementing new time & labor mgmt. time clocks-(Timesaver) and enrolled employees in multi-sites.

VARIOUS COMPANIES thru TEMP EMPLOYEMNT AGENCIES 02/10 – 03/12

Human Resources, Payroll & Benefits-(NYC)

● Entered/reviewed/and adjusted ADP payroll software: Workforce Now/ Pay Expert/ EZ Labor//E-time/ PCPW and PeopleSoft for (exempt/non-exempt). All payroll frequencies processing from 100-1000 employees, in multi company codes-38 multi-states.

● Conducted new hire orientations and file preparation. Verified employment/unemployment claims.

Monthly payroll reconciliations/account analysis/and 401k reports for funding. Assisted in internal and external audits.

G/L Interface (ADP) processing and forwarded data to accounting dept. Entered journal entries into G/L system.

● Managed HRIS systems. Tracked and reviewed time on peripheral systems- EZ Labor/E-time/Enterprise. Reconciled payroll invoices and made payments.

● Responsible for benefits administration & orientations- (401k/med/dental/Std/Ltd/FMLA/LOA/W/C/COBRA/

eTrac commuter benefits/retirement submissions). Reconciled benefit invoices. Handled open enrollments. Answered inquiries and provided resolution.

● Assisted in conversion and testing of ADP payroll to Ceridian Latitude payroll. Compared info in both systems.

MUNICIPAL CREDIT UNION-NYC 08/02 - 11/08

Human Resources/Payroll Manager- FT Perm

● Managed entire company payroll biweekly for 600 employees on ADP. Led two payroll implementations for 15 locations in this financial company. Managed conversion to hand scanning technology- E-time in 2004, and conversion to web-based payroll in 2008-ADP WFN and EZ labor time and attendance and HRIS-input and maintenance of employee data. Y/E W-2 reconciliations. Verified employment/unemployment and loan applications. Quarterly reports/ headcounts and payroll external and internal audits. Maintained and repaired any upgrades to ADP software and new releases.

● Provided support and delivered training and development for administrative and management staff.

●Assisted with onboarding: phone screenings/scheduled background checks /drug testing and results.

●Managed and developed some benefits- administered 401K plan: open enrollment/loans & distribution. Also, LOA/ STD/FMLA/Worker’s Comp/HIPPA notices/Cobra. Claims and eligibility issues. Implemented transit program. Monthly

vendor invoice reviews and garnishments. Liaison between employees/vendors. Also processed employee retirement requests-(Cuna). Managed Employee Relations- Complaints and intervention. Employee incentives and rewards. Managed revisions and updates to policy and procedures.

EDUCATION & CERTIFICATIONS

● HR CERTIFICATE – (NYU) New York University, New York New York

● BUSINESS MANAGEMENT - BMCC/ Hunter College New York, New York

● PAYROLL CERTIFICATIONS – ADP, Paychex, Workday

LANGUAGES: English and Spanish

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