Human Resources Administrative Assistant/Executive Assistant

**/**** - **/**** ************** Assistant/HR Onboarding Specialist, Human Resources

Specialists

CECO Environmental, Dallas, TX

HR Onboarding Specialist/HR Coordinator/Administrative Assistant CECO Environmental-Dallas, TX September 2018 to June 2024 Supported VP Human Resources and Onboarding all new hires. Responsible for processing I-9's electronically through ADP. Also, responsible for retention of employee records electronically in ADP, so Human Resources was more efficient and paperless. Responsible for making employee changes and updates as needed. Entered all new hires into ADP before start date ensuring a smooth and good experience for the new hire on day one. Responsible for virtually looking at all I-9 documents and ensuring timely processing and validation. Responsible for going over all benefits and differences during the Onboarding process. Assured new hires that I was available at any time for questions they may have later. Was responsible for ordering all equipment also sent out new hire gifts to each person with a handwritten personal note enclosed welcoming them to the company. Very professional and hardworking individual that sincerely loves helping people. Handled all Expense reports both International and Domestic Travel. Arranged travel for VP HR as well as Team members when needed. Handled all Team Events/Corporate Events Ordering lunches etc. for meetings daily Handled Highly Confidential Information. Responsible for Employee Compliance Training and tracking. Handled Employee Recognition program. Relationship Builder-and Go to person for employee questions known for going above and beyond to help employees. Generally, make sure employees have a great experience!

09/2013 - 09/2018 Executive Assistant to CFO/CAO

McKesson BPS, Dallas, TX

Executive Assistant to CFO/CAO McKesson BPS-Dallas, TX September 2013 to September 2018 • Arranged all Executive, Finance and Payroll Department travel and expense report submission. • Reconciliation of Corporate Credit card expenses and payment of all office expense invoices. • Responsible for gathering data, assembling financial packets and emailing them to all entities that the finance group supported. • Responsible for Office Management including equipment, IT, supplies, office hospitality for employees, recognition events and outside visitors. • Managed corporate archiving and onsite records in conjunction with Federal and State guidelines to include HIPAA and Corporate Guidelines. • Responsible for office communications and managing employee's schedule. Coordinated executive communications, including taking calls, responding to emails and interfacing with clients • Responsible for Executive Calendar support and scheduling. • Strong organizational skills, project management and problem-solving skills with impeccable multi- tasking abilities. Managed assignments that were complex in nature with a high degree of independent judgment. • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. • Skilled in SharePoint and Concur. • Exceptional interpersonal skills and ability to maintain an elevated level of discretion and confidentiality. • Managed hospital, insurance, State and Federal credentialing of client staff including Anesthesiologists. • Responsible for creating AR and claims hold reports in Excel using Pivot Tables and V-Look up. • Strong knowledge of CAQH and SYMED and credentialing providers. • Notary Public-State of Texas

VERLINDA UHL

4808 Parrington Drive, Princeton, TX 75407

Phone: 469-***-****

Email: ***********@*****.***

Employment History

09/2010 - 05/2013 Executive Assistant

EmCare, Dallas, TX

Executive Assistant to Controller and Director of Finance/Payroll • Responsibilities included arranging all travel, expense reports for the entire Finance/Payroll Department. • Responsible for gathering data, assembling financial packets and emailing them to all thirty-seven entities that the finance group supported. • Responsible for attending monthly meetings at an offsite location, taking minutes, getting the approval on final minutes and presenting them at the next division meeting. • Responsible for ordering office supplies and equipment for the Finance/Payroll Team. Supported the CEO for a period of time and was backup support later as needed. Also helped with arranging board meetings, board books and catering as needed. • Responsible for recognition of all birthdays and team events in the Finance/Payroll department. • Served on the EmCare employee event planning committee for two years which included both employee recognition, holiday and employee family events for all of the employees of EmCare in the Dallas area. • Responsible for archiving all Finance/Payroll documents and accessing online system to record, maintain and pull any documents needed for audits, etc. • Answered phone calls for Controller and Director of Finance and routed calls appropriately. • Responsible for maintaining K-1 tax documents and sending out to all doctors once a year, also handling requests for additional copies to be sent out throughout the year as needed. • Responsible for maintaining actual hard copies of stock certificates for the company, creating and deleting as appropriate. • Served on a committee dedicated to moving the entire three floors, 189 employees to a new location, all equipment, phones, space allocation, etc. • Responsible for all incoming mail and correspondence

01/2010 - 01/2013 Executive Assistant to Controller and Director of Pinnacle Partners, Dallas, TX

Executive Assistant to Controller and Director of Finance/Payroll Pinnacle Partners in Medicine/EmCare-Dallas, TX 2010 to 2013 • Responsibilities included arranging all travel, expense reports for the entire Finance/Payroll Department. • Responsible for gathering data, assembling financial packets and emailing them to all thirty-seven entities that the finance group supported. • Responsible for attending monthly meetings at an offsite location, taking minutes, getting the approval on final minutes and presenting them at the next division meeting. • Responsible for ordering office supplies and equipment for the Finance/Payroll Team. Supported the CEO for a period of time and was backup support later as needed. Also helped with arranging board meetings, board books and catering as needed. • Responsible for recognition of all birthdays and team events in the Finance/Payroll department. • Served on the EmCare employee event planning committee for two years which included both employee recognition, holiday and employee family events for all of the employees of EmCare in the Dallas area. • Responsible for archiving all Finance/Payroll documents and accessing online system to record, maintain and pull any documents needed for audits, etc. • Answered phone calls for Controller and Director of Finance and routed calls appropriately. • Responsible for maintaining K-1 tax documents and sending out to all doctors once a year, also handling requests for additional copies to be sent out throughout the year as needed. • Responsible for maintaining actual hard copies of stock certificates for the company, creating and deleting as appropriate. • Served on a committee dedicated to moving the entire three floors, 189 employees to a new location, all equipment, phones, space allocation, etc. • Responsible for all incoming mail and correspondence, making sure it was taken care of in a timely manner. • Responsible for maintaining calendars and maintaining the inbox of Controller and Director of Finance/ Payroll. Responsible for helping the Finance/Payroll department in whatever capacity was needed. 09/2000 - 09/2010 Executive Assistant

Hewlett Packard-EDS, PLANO, TX

Executive Assistant to Director of Human Resources and Director of Compensation and Benefits as well as Director of Global Strategy • Responsibilities included performing various tasks in administrative support at the executive level. These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for executive level employees, answering/screening/routing telephone calls for executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff Coordinated the administrative work within the department/division, working with other departments/divisions and companies. Expert knowledge on the general/technical aspects of the job. • Worked on assignments that were complex in nature where a high degree of independent judgment. Able to work independently with the ability to handle most unique situations. • Managed heavy calendar activity (both internal and external) and a heavy travel load, with international travel. • Coordinated meetings, including regional leadership meetings Collaborated with Finance team on large transactions requiring approval. Reviewed and approved transactions in current and legacy EDS and HP systems, including CAS, SAP AEON, SWAN, Smart Labor SmartBuy. Monitored inbox • Followed up on- commitments made to or by Executives Managed executive availability and commitments to ensure clear priorities and optimum use of executive time • Collaborated with peers in other companies, divisions or departments as required to ensure effective program/project management, and responsive administrative coordination 01/2000 - 01/2010 Executive Assistant to Director of Human Resources EDS/Hewlett Packard, Plano, TX

Executive Assistant to Director of Human Resources and Director of Compensation and Benefits EDS/Hewlett Packard-Plano, TX 2000 to 2010 as well as Director of Global Strategy • Responsibilities included performing various tasks in administrative support at the executive level. These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for executive level employees, answering/screening/routing telephone calls for executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff Coordinated the administrative work within the department/division, working with other departments/divisions and companies. Expert knowledge on the general/technical aspects of the job. • Worked on assignments that were complex in nature where a high degree of independent judgment. Able to work independently with the ability to handle most unique situations. • Managed heavy calendar activity (both internal and external) and a heavy travel load, with international travel. • Coordinated meetings, including regional leadership meetings Collaborated with Finance team on large transactions requiring approval. Reviewed and approved transactions in current and legacy EDS and HP systems, including CAS, SAP AEON, SWAN, Smart Labor SmartBuy. Monitored inbox • Followed up on- commitments made to or by Executives Managed executive availability and commitments to ensure clear priorities and optimum use of executive time • Collaborated with peers in other companies, divisions or departments as required to ensure effective program/project management, and responsive administrative coordination • Executed leadership in owning the maintenance and reporting function of key organizational records and standard operational reports • Applied understanding of HP operations to support management effectiveness and responsiveness • Applied HP planning & productivity tools/processes to manage work • Resolved conflict creatively as an opportunity to better understand and/or improve a situation or relationship, and effectively resolves outstanding issues • Actively engaged in opportunities to improve business and operational processes/procedures • Effectively organized, drove and controlled virtual and face-to-face meetings such that agenda and action items were clearly understood by participants, and meeting outcomes were productive • Demonstrated time management when scheduling, allocating and prioritizing commitments • Expert knowledge of Microsoft systems to include Outlook, PowerPoint, Excel and Word. 1 Year at College or a Technical or Vocational School Richland College, Dallas, TX

Administration

2 Years at College or a Technical or Vocational School Collin College, Plano, TX

High School Diploma

Plano High School, Plano, TX

Business Administration

No degree provided

Collin College, Plano, TX

HIPAA Training

CECO Environmental Corp

03/2003 Cyber Security Training

CECO Environmental Corp

References Available on Request

Education History

Occupational Licenses, Certificates and Training

Detailed References

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