Accounts Payable Accounting Clerk

REBECCA (BECKY) JOHNSON

*** ********** **** *******, ** 36268

Cellphone 256-***-****

Email - *********@*****.***

WORK HISTORY

**/****-**/**** *** Bank 409 East Battle Street Talladega, AL 35161

Teller-Floater between Pell City, Talladega and Ashland

Monitor and maintain control of cash in drawer. Balance cash fund daily to complete over/short adjustments sheet to send totals to Operations. Assist customers in person or on the phone. Receive cash and check deposits:(count cash, examine checks and validate deposit tickets and return receipts to customers). Cash checks and government bonds with bank guidelines; process treasury, tax, and loan payments; sell official check traveler’s checks and money orders. CTR reports for those currency transactions over $10,000

06/2006-08/2007 Macs Vacs 2345 AL Hwy 21 South Oxford, AL 36203

Accounting Clerk

Prepare job opening announcements to list in the newspaper. Answer questions about job listing on phone or by person. Fax, email or hand out all applications. Prepare and coordinate completion of new hire application packets. When completed applications are returned; run background check and MVR, schedule for drug test and physical. Review HR documents for completeness and accuracy. Setup and maintain new employees' files. Assist and answer questions about employee benefits, vacations, etc. Prepare and calculate weekly payroll hours for employees to issue payroll checks. Run payroll reports weekly to calculate payroll tax to file for payment. Post payroll changes in the payroll software. Complete request confirmation for person’s employment, unemployment claims and all other requests. Assist with audit for payroll worker compensation. Collect vendor information to set up accounts in computer system and file. Issue purchase orders for materials being purchased to repair trucks. Review invoices with purchase orders or work orders for correct pricing, code for account #, and process invoices to post in system. View payable aging report for due invoices. Run checks for payments. File hard copies to invoices or expense invoices in company filing storage. Reconcile credit cards with vendor statements with Excel spreadsheets from cash and credit card receipts, code out for customer services and portable toilets routes. Collect all needed information such as credit reference, tax certification and other information to set up new customers in the system. Prepare daily bank deposit; post payments to customer’s accounts; bill daily customer invoices for service; post to ledger. File invoices in company filing storage. Print and view receivable aging report to call on customer that has a past due invoices for payment and problem invoices. Help to organize month and year-end close out procedures for accounting books for company. Assist coworkers with accounting and customer service when needed. Answer multi-line phone system; sort and distribute mail and faxes; maintain company filing daily. Take service calls and assist customers with answers regarding rental of portable toilets or septic tank problems. Use 2-way radio with mechanics and service technicians. Manage petty cash fund for office. Maintain and order office supplies and other items needed.

04/2005-03/2006 Talladega Machinery & Supply 300 S. Johnson Str. Talladega, AL 35160

Collections Call/Sales File Clerk/Filing Clerk

Collect all information needed to set up a new customer on our applications. Run a credit report and call the customer references for their history of credit. Set up the customer in the software system with their information including sales tax codes, tax certification and sales representative number.

Call on customers that have past due invoices for payments, and problem invoices. Mail or fax letters with past due invoices when the account is over 60-90 days.

Calculating and file company’s monthly, quarterly, annual sales tax, prepare sales tax reports as a spreadsheet with Microsoft Excel to file electronically.

08/2004-04/2005 Tyson Long Haul Transportation (Closed) 2345 AL Hwy 21 S Oxford, AL 36203

Payroll/Payable Clerk

Answering a multi-line telephone, greet truck drivers, vendor deliveries, and other visitors. Issue a purchase order for outside labor for truck. Match work orders or purchase orders with vendor invoices to post in SAP software that will be mailed to the home office accounting dept. for payment. Coordinate completion of new hire paperwork. Setup, update and maintain employee's files. Mail or email all payroll changes, vacation time forms, time cards and employees request of benefits to home office. Schedule and post employee vacations and other hours in personnel file.

Calculate and email mechanics and parts dept. employee's payroll hours weekly for payroll check.

Calculate payroll mechanics hours that were charged to trucks for maintenance or repair on a spreadsheet for supervisor weekly. Schedule UPS overnight payroll and accounting package to home office in Arkansas weekly. Take readings of the on and off-road fuel tank daily, to calculate gallons for a delivery for each truck; prepare spreadsheet for fuel reconcile weekly and bulk of fuel purchase monthly. Inventory and order office, parts, and paper supplies.

August 2003-July 2004 Crane & Goymer, CPA’s 333 Choccolocco Street Oxford, AL 36203

Receptionist/Accounting Clerk/Payroll Clerk

Answering a multi-line telephone; greet clients and visitors; sort and distribute mail and faxes.

Setup and maintain files for office and scan client’s taxes information in ScanSoft Paper software and other information for company files. Inventory, order, and distribute office and paper supplies for company. Calculate and prepare each client’s monthly and quarterly sales tax, payroll taxes, lodging tax, and use tax to file on internet. Print reports for clients. Assist Accountants with year-end reports, W-2, 1099, Corporate tax reports, month/year-end booklet includes balance sheet, assets & liability, etc. for clients, audit preparations, and special projects. Prepare and post client’s payroll on ADP and PeachTree software on a daily basis to issue payroll checks. After posting in payroll computer software, file all employees' documents (W-4), payroll changes, garnishments child support or benefits such as insurance forms, vacation, and bonus for their employees. Complete request for confirmation of a person’s employment or unemployment claim. Prepare reports for payroll schedule, tax schedule, insurance and depreciation reports on Microsoft Excel. Begin a 1040 for customers for CPAs to finish. Show the customer where to sign the 1040 for our copy.

10/2002-07/2003 Braxton Harris Company 1417 Commerce Drive Anniston, AL 36207

d/a Absolute Solution (part-time) Oversee the general operation of the Accounting Department.

Accounting Clerk/Receivable/Payables/Payroll Clerk/Customer Service

Setup and maintain accounting department filing system. Process month end balances and journal entries. Run weekly, monthly, year-end close out reports for company accountants. Prepare reports as a spreadsheet with Microsoft Excel for taxes. Prepare daily deposits, post payments to customer accounts. Assist with collection calls on a weekly basis. Bill customer invoices daily to mail and post to the ledger. Calculate Sales Rep. commission and issue checks monthly. Calculate customer’s rebates and issue checks quarterly. Collect vendor information to set up accounts in computer system and file. Review vendor invoices with purchase orders for accuracy pricing, issue debit memos. Post vendor invoices and expenses to issue checks for payment to be mail. Run checks weekly for payment to vendors. File check copies to invoices or expense invoice in company filing storage. Coordinate completion of new hire paperwork. Setup, update, and maintain new employee files; make any necessary changes in the payroll software. Assist with the benefits enrollments. Answer employee questions about benefits or any problems with their payroll checks. Calculator and issue payroll check and calculate federal and state payroll taxes. Answering a multi-line telephone and fax station, distributing daily mail & faxes, assist customer service when needed. Inventory, order, and distribution office supplies for company. Help with customer service as much as taking orders, respond to customer request and assistance.

02/2002-07/2002 Parnell Insurance Agency 400 Snow Street Oxford, AL 36203

Receptionist/Office Clerk/Customer Service (temporary job)

Answering a multi-line telephone system; sort and distribute mail; file or scan documents and invoices. Take quote information for auto/ home insurance for new business over the phone or in person on a daily basis. Prepare cancellation letters and late payment memos to mail daily to the auto/home insured. Receive insured monthly payments and handle endorsements, payment problems, accident claims.

04/1997-03/2001 Industrial Tooling & Supply, Inc. 1800 Hillyer Robinson Pkwy Anniston, AL 36207

Payable Clerk/Receivables Clerk/Accounting Clerk

Collect vendor information to set up account in Prophet 21 software system and to prepare folder for filing storage. Verified vendor invoices with material received report, purchase order, and customer’s invoice for correct pricing, quality and items. Post vendor invoices and expenses in the system to issue weekly checks. After check run, file hard copies to invoices or expense invoice in company filing storage. Audit sales representative monthly expense accounts; to issue check for imbursement. Collect new customer information on company application; establish sales tax codes with tax certification, sales rep # to set up in the Prophet 21 software system. Prepare daily bank deposit and post payment to customer’s account; maintain and balance company checkbook and daily balance sheet. Do customer daily billing and post to ledger. Prepare customer invoice to be mail. Match customer invoice with check stub to fill in company filing system. Contact delinquent account collections with phone calls or faxes. Calculate and file company’s state, county, and city monthly sales and used tax to file electronically telephone system and fax station; handling phone calls (credit invoices and scheduling payments). Establish and maintain all office filing system.

Assist supervisor with month-end balancing and journal entries, and close out procedures. Inventory, order and distribution office supplies for company.

EDUCATION

Ayers State Technical College--Associate Degree in Accounting Technology

Graduated May 1997 * 3.88 GPA *President’s List 2 quarters *Dean’s List 4 quarters

Walter Wellborn High School --Anniston, AL

Graduated May 1975 *Diploma

COMPUTER SKILLS

Windows 95/97/98/2000/2007/XP/Vista

Microsoft Office 2007 2010 (Works, Word, Excel and Outlook)

State of Alabama/County/City Tax E-Filing Internet (filed sales, used, lodging, and payroll taxes)

QuickBooks * Peachtree * SAP * Prophet 21 * ADP (Payroll)

Scan Soft Paper Port/Scanner * UPS Office Online Tracking * Turbo Tax

Fleet Maintain * One Degree (Teller) * FileMaker 5 * Checkmark

OFFICE MACHINES

• Printers * Faxes * Copiers * Personal Computer * Multi-line phone service

• 10-key calculator * Pitney Bowes postal machine

LICENSE AND CERTIFICATE

Ayers State-Phi Theta Kappa-Outstanding Member Award: 04/1997

Ayers State Alumni Association: 05/1997

Ayers State-Math Club-Treasurer: 02/97-05/1997 Ayers State-Math Tutor: 02/1997-04/1997

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