Accounts Payable Specialist

April Stafford

Alexandria, VA ***** 571-***-**** *****.**********@*****.***

Accounts Payable Specialist/Subcontractor with 25+ years of experience working in Accounts Payables Department. Processing large amounts of invoice to support Government contracting and Commercial companies, great customer service skills. Skilled at fixing account and data discrepancies.

Entry verification Invoice Processing Account Reconciliation

HUMAN RESOURCES AIDE

Vendor relationship management Bookkeeping

06/2022 to CURRENT

Arlington County Public Schools 2110 Washington Blvd Arlington VA. 22204

Adhered to strict client confidentiality laws and site-specific procedures to uphold privacy and provide best experience possible.

Assist with onboarding process

Support proper documentation and record retention.

Described procedures, requirements and benefits to clients and interested parties.

Prepared documents for review and completion by service applicants, supporting completion and responding to questions.

Assist Manger in Hiring new Substitute Teachers Work front Security Desk when needed

ACCOUNTS PAYABLES/SUBCONTRACTS 11/2021 to 05/2022 Code invoices and process in CostPoint System, Process EFT payment and run file report

Assist with Contracts Manager, with updating tracking sheet to ensure all subcontractors files are complete

Handled several calls per day to address customer inquiries and concerns Maintain tracking sheet on Share point site, assisting in issuing non- disclosure agreements requested and contract modifications

Provide weekly update to Director of Finance and Contracts Manage

ACCOUNTS PAYABLE SPECIALIST - CONSULTANT 11/2020 to 01/2021 Hydrogeologic Inc

Reached out to vendors and customers to verify information and follow up on client issues

Prepared month-end closing entries for detailed reporting and recordkeeping

Prepares and performs check runs, effectively communicates with vendors and clients

Processes cash receipts, follow up with short pays and overpayments Maintain A/P files.

Reorganized accounts payable processes, decreasing supplier payment delays from 60 to 30 days

ACCOUNTS PAYABLE SPECIALIST 03/2019 to 09/2020 TeraThink Corporation

Advised Program Managers and Accounting Department on administering subcontracts and Time and Material invoices for payment in Costpoint system

For DOJ, USAF, DOS, and Army: to include T&M, FFP, IDIQ, and CPFF Audit Time and Material invoices for proper account code charges Process expense reports for Subcontractors, verifying all receipts and mileage submitted

Prepare procurement compliant files

Answered all incoming inquires for Vendors and Consultants Performed financial accounting and reporting for comptroller

Review, monitor, and process correspondence to and from clients and coordinates submission of periodic status reports and other required documentation

Maintained updated files for all subcontractor for 1099 reporting

InfoReliance –(dba) ECS Federal 05/2017 to 11/2018 Participated in implementation to transfer payables over to ECS Cost Point System, Documented invoices and issues concerning InfoReliance accounts and PO's

Manage Microsoft account, did three-way match to verify invoices was received correctly

Verified all timesheets and project codes for labor Consultant Invoices to be processed for payment with excel spreadsheet

Resolved invoices on billing/rate/hour discrepancies, review travel expense invoices from subcontractors for all receipts before forwarding them over to Project Accountants for processing

Downloaded spreadsheets for McAfee Consultants in Congas System and verified T&M invoices

Worked on Material proposal request

EDUCATION

VOLUNTEER EXPERIENCE

ACCOUNTS PAYABLES SPECIALIST 11/2013 to 10/2016 Comprehensive Health

Received invoices and verified services in medical exam system, audited invoices for payment processing answered accounts payable inquiries, maintained LabCorp and Quest accounts with an excel spreadsheet Processed PO's and expense reports for corporate accounts for the Account Manager

Ran weekly check run in Costpoint system.

FINANCE COORDINATOR 06/2005 to 10/2010 Canadian Tourism Commission

Performed financial accounting and reporting for US operations

Processed accounts payable and receivables

Audited travel budgets, credit card reconciliations

Worked on the 2010 Vancouver Olympic budget for US operations (approx 400 million)

Utilized JD Edwards system.

ACCOUNTS PAYABLE SPECIALIST -TO -ACCOUNTS PAYABLE SUPERVISOR

02/1997 to 11/2004

ManTech International

Processed invoices and data capture, coding invoices with correct project code

Audited incoming invoices and approved for payment

Supervised 13 accounting clerks working on a special 911 Project Trained staff to process and enter vouchers in the PeopleSoft system Verified and track payment information

Completed 1099, developed & implemented standardized processing guidelines

Corrected GL entries.

68 Credits in Accounting Accounting And Business Management Strayer University, Alexandria, VA

Office Coordinator & Youth Mentor

Capital Area Reach Non-Profit Organization - Washington DC January 2000 –

June 2019

Processed bill of Materials along with requesting quotes.

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· Process all invoices and received payments from partners.

· Helped organize a girl's program (GALS) Girls Achieving Leadership and

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