Administrative Assistant Real Estate
Resume:
Dear Recruiter,
I’m thrilled to apply for the Real Estate Assistant’s position posted with Pro REA Staffing, where I can leverage my expertise in high-end real estate, hospitality and customer service to deliver exceptional support to clients, vendors and agents.
As a seasoned licensed assistant and buyer’s transaction coordinator with years of experience in the North Bay’s luxury real estate market, I possess a deep understanding of the intricacies of real estate transactions, vendor management and client relations.
My background in directing sales and catering for a boutique hotel and restaurant in San Francisco has also honed my skills in providing impeccable customer service, managing logistics, and ensuring seamless execution of events. I’m excited about the opportunity to bring my unique blend of real estate, hospitality, and stage production experience to Pro REA Staffing. My passion for delivering concierge level service, combined with my attention to detail, proactive approach, and excellent communication skills, make me an ideal fit for this role. I’m impressed by the company’s commitment to providing exceptional support to real estate clients, agents and vendors. I share your dedication to client success, growth and teamwork. I’m eager to contribute my skills and experience to the team.
Thank you for considering my application. I look forward to discussing how my expertise can support the success of Pro REA Staffing’s clients.
Sincerely,
Nina R. Hill
Nina Hill
West Hollywood, 90069 415-***-**** *************@*****.*** Administrative & Operational Real Estate Professional Accomplished Real Estate Assistant/transaction coordinator with 8+ years’ experience serving executives in the high net worth Real Estate industry. Proven ability to manage listings, prepare disclosures and monitor transactions. Excellent in building rapport and relationships with vendors, agents, and clients. Skills & Specialties
Systems Management Transaction Coordinator Effective Communication
Complete EA/Customer Support Calendar Maintenance / Tracking Project Leader / Manager Employers
Redfin Real Estate Brokerage, San Francisco (Dublin), CA Licensed Transaction Coordinator
Lead in real estate deals coordination
Processed management from open of escrow to close. Ensured all required documents were uploaded to Deal Room within 2 hours of receipt of ratified purchase agreement. Ensured all outstanding documents were executed according to timeline, ensuring timely close of escrow.
Supported customers / clients throughout process
Arranged calendar appointments, inspections and events; provided follow-up
Effective utilization of proprietary office management and communication tools
Acted as liaison for clients, lenders, escrow officers and other parties
Superior detail management skills
RE/MAX Gold Residential Real Estate Offices, Mill Valley/Novato, CA Office Manager / Transaction Coordinator
Maintained communal office spaces, facilities and supplies, coordinate installation and maintenance of all office equipment.
Provided administrative assistance to Brokerage Manager and general administrative assistance to 25+ agents.
Managed conference room schedules, plan events; liaise with property management to office and secured parking facilities related needs for Larkspur and Novato offices.
Handled new agent onboard processing: e-Licensing, desk, phones, business cards, signs, I.T., etc. Managed sales associate’s files and conducted new agent orientation.
Processed and maintained all escrow documents involved in a real estate transaction from purchase agreement acceptance to ensure all BRE compliant contractual milestones are met (loan, inspections, disclosures, contingency removal, and appraisals) through close of escrow.
Provided weekly updates of new/pending/closed deals and created/maintained all files in Skyslope platform.
Prepared offers, disclosures, listing packages and escrow calendar upon ratification.
Created ZipForm disclosures, sent documents for electronic signatures.
Ordered Natural Hazards and Preliminary Title Reports.
Reviewed weekly transaction closings; update as needed. Managed and monitored closing processes in Skyslope platform. Prepared weekly corporate reports.
Provided all necessary forms of hand-holding and emotional support to agents. Bank of America Home Loans, Larkspur, CA
Mortgage Loan Coordinator
Managed clerical, administrative and loan processing in B of A Sales Office
Initial point of contact for customers and potential clients. Served as liaison for the loan center, the customer, underwriting and title company. Responsible for effective communication with clients to ensure that fiduciary service is delivered from contract to close.
Maintained, managed, and input appraisal values, title forms, certifications, HOA documents and other mortgage documents as required by underwriting to insure timely close of loan. Kathleen Clifford - Premier Properties, Greenbrae, CA Licensed Agent & Executive Assistant, Transaction Coordinator Provided full-scale administrative and business support to top sales agent for company serving “high net worth” individuals in the Bay Area.
Produced marketing collateral, correspondence, newsletters and updated website content.
Prepared high volume of confidential real estate documents and disclosures.
Served as a liaison between clients, vendors and resources from initial contact through close of escrow.
Facilitated open houses, showed properties as requested, supervised inspections.
Transferred databases to Microsoft platform
Implemented remote log-in process enabling end users to access corporate data and project status. Vanguard Properties, San Francisco, CA
Office Manager / Escrow Transaction Coordinator
Performed administrative and business support for Project Developer and sales team in 2 on-site sales offices.
Processed high volume real estate transaction documents and files.
Supervised property management process for new buyers and analyzed sales reports.
Created and maintained tracking spreadsheets for a 300-unit development.
Generated direct mail and email campaigns.
Hired, trained, and supervised office staff, delegated work assignments and managed daily workflow. Education, Training & Proficiencies
Real Estate Person’s License: #01477259; exp: 02/06/25
California Notary Public
Technical and Public Relations writing courses
Microsoft Office Suite (Word, Excel, Powerpoint), Skyslope, Slack, Zoom, DocuSign, ZipForms, MLS, Google Suite, Redfin Proprietary Software, CRM
Database, web, and file management
Degree in Choreography/Stage Production, Martha Graham Academy of Dance, UK
French Studies Certificate, Monterey Institute of International Studies Other Career Positions
Events Consultant at J.J. Entertainment, Los Angeles
Executive Assistant/Office Manager, Command Productions Voice Over Studio, Sausalito
Director of Sales & Catering, Hotel Majestic, San Francisco
Stage Director, Club Med Tahiti, Mexico, Martinique, Bahamas
Partner, Images Advertising, Netherlands Antilles
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