Accounts Payable Staff Accountant

202-***-**** **********@*****.***

SUSAN ADEEB

Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements.

PROFESSIONAL

SUMMARY

FINANACIAL & ORGANIZATIONAL SYSTEMS DIRECTOR 11/2023 to Current Cultivate Charlottesville, Charlottesville, United States STAFF ACCOUNTANT 07/2022 to 11/2023

ADS, LLC, Charlottesville

WORK HISTORY

Process payroll, benefits, pay income taxes and maintain personnel files, and ensure equitable HR systems and compliance with regulations.

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Coordinate annual voluntary audits, serving as the primary contact for auditors and facilitating audit requests.

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Achieved monthly financial reports and provide data to Board of directors to make the right decisions.

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Make Journal Entries, monthly bank reconciliation, AP/AR, Coding, enter donations in Bloomerang, make the funds' drawdowns.

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Pull reports, aging invoices, dispute invoices, track and print out shipment documents and etc.

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Strengthened internal controls by reviewing existing policies and procedures, ensuring compliance with regulatory requirements.

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Managed budgets effectively to ensure optimal use of resources while maintaining financial stability.

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Created journal entry schedules to improve efficiency, support, and documentation of accounting processes.

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Paying subcontractors ACH using ADP-wisley program then creating the Journal entries in QuickBooks. coordinate annual voluntary audits, serving as the primary contact for auditors and facilitating audit requests.

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Administer staff payroll, benefits, and personnel policies, and ensure equitable HR systems and compliance with regulations.

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● Achieved monthly financial reports and provide data to CFO to make the right decisions. Make Journal Entries, monthly bank reconciliation, AP/AR, Cost Allocations, Sales Commissions and Rebates, and monthly inventory counts.

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● File monthly sales tax for various states and jurisdictions. Keep records of documents. Create worksheets for salesmen commissions, dealers, and technicians' rebates.

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● Pull sales reports, aging invoices, dispute invoices, track and print out shipment documents SITE MANAGEMENT ADMINISTRATOR 04/2021 to 07/2022

ICON Clinical Research

ACCOUNTANT SPECIALIST II 07/2020 to 04/2021

Lee Group

CENSUS FIELD SUPERVISOR & TRAINER 07/2020 to 10/2020 Dept Of Commerce - Census Bureau

CAREER SUPPORT MANAGER - CAREER COACH 02/2018 to 05/2020 WorkSource Enterprises

and etc. Export data, upload, reconcile, prepare and publish Daily Sales Report. Created journal entry schedules to improve efficiency, support, and documentation of accounting processes.

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● Coordinated site investigations, documented issues and escalated to executive teams. Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.

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Conduct budget reviews and check prices of clinical procedures and screening visits and compare them with Clinical Trial Agreements.

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Enter and process invoices in Salesforce and pay the investigators and the subject in a timely manner.

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Reconcile the accounts of 7 subsidiary companies' information and reported figures in the general ledger by comparing to bank account statements each month

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· Generated and submitted invoices based upon established accounts receivable schedules and terms.

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Printed AP checks to pay vendors on time and keep track of invoices by pulling reports using Sage 300.

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Created the Schedule of Values SOV to customers and exchanged information with Project Managers regarding retainage and itemized labor and material of projects.

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Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.

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Disbursed petty cash by recording entries and verifying documentation. Generated and submitted invoices based upon established accounts receivable schedules and terms.

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Verified vendor accounts by reconciling monthly statements and related transactions. Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

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Utilized Field Data Capture application for input and approve employees timesheets and managed work availability

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● Used Operational Control System to keep team on task and completed milestones on time

● Mentored new hires, resulted in stronger staff development and increased productivity. Gathered and organized supplementary materials to support structured lessons and used illustrations to facilitate classes.

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● Scheduled and taught in class and online courses to Census Enumerators.

● Monitored enumerators and followed up on cases on daily basis. Evaluated performance and progress of enumerators at close out phase and made proactive adjustments.

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● Trained 30 enumerators and supervised 15 throughout operation.

● Drove operational improvements which resulted in savings and improved profit margins.

● Worked with migrates and Refugees' customers to understand needs and provide career SENIOR CASE MANAGER 08/2016 to 02/2018

Middle Eastern Immigrants And Refugees Alliance

REFUGEE RESETTLEMENT CASE MANAGER 08/2014 to 08/2015 Church World Services

BOOKKEEPER/PAYROLL MANAGER 01/2011 to 08/2014

Middle Eastern Market LLC.

CULTURAL ADVISOR 03/2009 to 12/2010

Global Linguist Solutions LLC-US Army

coaching service.

Conducted individual Service Plan based on client's needs and did Risk Assessment evaluation

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Built strategic partnerships with local communities and developed public relations with Social Services caseworkers, realtors, local business, suppliers and providers

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● Increased case referral by 100%

Created well-written, effective seniors' care plans appropriately matching needs of Immigrants and Refugees following standards and guidelines of funders, contractors and governmental regulations.

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Made appropriate referrals, monitored client services in appropriate time frames, sought supervisory guidance as required, documented services provided and completed departmental billing procedures.

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Conducted needs assessment survey to target and to address needs of seniors' refugees during transitioning time until naturalization

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Supported public relations and community outreach efforts to improve standing and perception of organization.

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Strengthened partnerships with community organizations to enhance capacity and fundraising.

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● Handled diverse and simultaneous office tasks for busy resettlement agency. Provided cultural programs presentations, orientation programs, and information to newly arrived refugees and asylums, explaining to them their rights, responsibilities, and available federal and state public assistance programs Ensured implementation and creation of Comprehensive Resettlement Plan for 200 immigrant and refugee Families while consulting with staff members Coordinated and delivered cultural orientation classes to clients to ensure smooth transition and assimilation to their new home Wrote core services report for each case, followed up on progress of clients or families, and their adaptation to new community

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● Reviewed time records of employees to verify accuracy of information. Completed weekly payroll for company employees, including calculating taxes and pay Federal, state and local dues.

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● Checked prices and calculated totals for accurate invoice processing.

● Completed physical inventory counts at the end of the year for tax filing. Evaluated factors such as beliefs, languages and resource management practices to draw conclusions about historical cultures.

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Supported US mission in development of strategies to facilitate timely, effective decision- making, and information sharing capabilities, through daily observation and written reports

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Conducted general and technical translation from Arabic into English and Vice Versa Developed solid professional and cultural relationships with senior Iraqi officials, ministries

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AP/AR SPECIALIST 10/2007 to 03/2009

L.A.Lacy Inc.

POLITICAL ASSISTANT 12/2003 to 08/2007

US Embassy Baghdad- Political Section

and agencies to enhance and further efforts to foster sound working relationship with Iraqi counterparts

Advised U.S. commanders, military officials, and organizations on cultural and ethnic significance of certain Arabic statements, conversations, situations, and documents

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Reconcile the accounts of 3 subsidiary companies' information and reported figures in general ledger by comparing to bank account statements each month

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Generated and submitted invoices based upon established accounts receivable schedules and terms.

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Printed venders' checks to pay on time and keep track of invoices by puling reports using ComputerEZ program.

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Managed petty cash account as spending and replenishing then record transaction in the accounting system.

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Oversaw professional social media messaging through content development, follower engagement, social listening, trend analysis and by leveraging competitor research.

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Prepared for public relations presentations and plans by gathering information on business objectives, vision, brand strategy, competition and industry trends.

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Drafted press releases detailing relevant newsworthy information and supporting brand image, and worked with news media to spread positions.

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Built and develop partnerships with Iraqi government officials in central, local, and state governments, academic research initiatives and other key stakeholders Helped write speeches by researching information and making suggestions on contents Drafted reports on current political developments, media coverage and current events supporting U.S. foreign policy efforts in Iraq Provided leadership by planning, developing, implementing, and monitoring policy program plans and initiatives Coordinated major activities with internal staff of 30 U.S. officials and external key organizations, including those at U.S. Embassy Provided translation, administrative and analytical support to senior U.S. diplomats in U.S Embassy's Political Section (POL)

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CERTIFICATIONS ● Business Management

● Grant Writing & Management

● Advanced Grant Writing

● Budgeting Essentials

● Fundraising Fundamentals

● Nonprofit Management & Governance

University of Virginia - School of Proffessional, Charlottesville, VA Accounting Certificate, Accounting, 10/2022

EDUCATION

● Introductory Accounting 2010

● Introductory Accounting 2020

● Intermediate Accounting 3110

New England College, Henniker, NH

Master of Arts, Public Policy Analysis, 05/2015

Al Mustansiryah University, Iraq

Bachelor of Arts, English Literature, 2000

Al Mustansiryah University, Baghdad- Iraq

Bachelor of Science, Microbiology, 07/1990

● Graduated with 3.9 GPA

● U.S. Economic Policy & Budget

● Public Policy Analysis

SKILLS ● Financials preparation

● Month-end reports

● Invoicing and collections

● GL and Journal Entries

● Reporting Analysis

● Invoice Processing

● Bookkeeping

● Payroll Processing

● ADP

● GAAP interpretation

Financial ERP software as

Quickbooks, Sage 300,

Salesforce, Moneywise,

and Oracle

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● VLOOKUP, Pivot Table

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