Administrative Assistant Executive

Tamara Lynn Mienders Cell Phone: 408-***-**** Email: ******.**********@*****.***

LinkedIn: linkedin.com/in/tamaralynnmienders Location: Gilroy, CA

Objective: Seeking a dynamic executive administrative assistant position where I can leverage my skills in a fast-paced environment and contribute to organizational success.

Professional Experience:

Executive Administrative Assistant Cordevalle Golf Resort Gilroy, CA January 2019 - Present

Support the Managing Director and Executive Team with calendar management, guest assistance, and proofreading emails.

Champion the Cordevalle Youth Golf Foundation by managing grant applications, payments, and tax information.

Collaborate with HR Team and assist with intern housing management.

Facilitate executive meetings and managed sustainability initiatives.

Liaison with ownership on various aspects, including art swaps, expansion, renovation projects and insurance updates.

Coordinate executive outings, charity donations, and marketing plans.

Managed SAP Center suite arrangements and prepare monthly reports.

Executive Administrative Assistant Visit San Jose San Jose, CA August 2017 - January 2019

Provided executive support to the VP of Sales, Director of Business Development, and CEO Assistant.

Acted as a liaison for 40 Downtown Hotels and championed the San Jose Hotel Business Improvement District (HBID).

Processed applications and payments, promoting business growth in San Jose.

Assisted the Catering Team and processed sales contracts.

Supported the entire Senior Team with administrative tasks.

Executive Administrative Assistant Fairmont Hotel San Jose, CA April 2006 - August 2017

Assisted the General Manager, Director of Operations, and Director of Food and Beverage.

Attended Executive Committee meetings, took minutes, and handled escalated guest complaints.

Responded to JD Power surveys and managed confidential materials.

Prepared weekly reports for the Regional VP and handled ownership and corporate office needs.

Coordinated travel, scheduled meetings, and managed expense reports.

Executive Administrative Assistant San Jose Jet Center San Jose, CA August 2005 - April 2006

Supported the CEO, VP of Operations, and VP of Business Development.

Coordinated travel, scheduled meetings, and managed conference calls.

Handled database entry, prepared expense reports, and managed a multi-line phone system.

Organized events, provided directions and information, and managed office tasks.

Executive Administrative Assistant Intero Real Estate Cupertino, CA August 2003 - August 2005

Supported the CEO and served as Executive Administrative Manager for a new office.

Coordinated travel, scheduled meetings, and managed databases.

Assisted real estate agents, managed receptionists, and handled office tasks.

Prepared reports, billing statements, and PowerPoint presentations.

Executive Administrative Assistant Credit Suisse First Boston Palo Alto, CA January 2000 - August 2003

Provided support to multiple executives, including travel coordination and meeting scheduling.

Managed phone systems, expense reports, and office tasks.

Education:

De Anza College

Notary Public

California Real Estate Salesperson License

Summary: I am a highly adaptable professional with strong communication skills. Proficient in Microsoft Office, PowerPoint, and a Notary Public, I excel in multitasking and thrive in fast-paced environments. With a track record of supporting multiple executives and a commitment to organization and reliability, I am eager to take on challenging roles. Additionally, I hold a California Real Estate License.

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