Executive Assistant Vice President

ONDINE LIZDENIS

***R Gilbert Street, Mansfield, MA 02048

617-***-**** ~ Internet ************@*****.***

EXECUTIVE ASSISTANT/OFFICE MANAGEMENT

Calendar Management • Expense Reports • Travel Arrangements • Event Coordination • Training and Onboarding • Policy and Procedure Development • Process Improvement • Clinical Trial Grants Management • Regulatory Compliance • Human Resources (HR) • Purchasing and Payroll • Sharepoint

EXPERIENCE

Harvard University, Cambridge, MA ● May 2024 – June 2024 (Contract fulfilled)

Executive Assistant to the Deputy Provosts

Provided executive administrative support to two Deputy Provosts in the President’s office. This included heavy calendar management, travel, expense reports, and document proofreading and editing. Also provided backup support for the Provost.

Red Hat, Boston, MA ● September 2021 – May 2023

Executive Assistant to Vice President, SLED – May 2022 – May 2023

Provided executive administrative support to Vice President, State and Local Education Sales. This included heavy calendar management, travel, and expense reports. Also supported VP’s senior staff with calendar management and expense reports.

Executive Assistant to Senior Vice President, North America Sales • September 2021 – May 2022

Provided executive administrative support to Senior Vice President, North America Sales, including heavy calendar management, travel, expense reports, and Google Docs slide presentations. Also provided personal support to Senior VP and his family, in regards to travel, and other various items regarding relocation from Singapore.

Axonis Therapeutics, Inc., Cambridge, MA • April 2020 – September 2021

Executive Assistant to the CEO

Provided executive administrative support to CEO, including calendar management and expense reports. Managed calendars of senior scientific staff. Assisted in Federal Grants management, including maintaining registrations with government entities and preparation of invoices. Onboarding of new employees, bi-weekly payroll, maintained employee files, assisted employees with parental leave. Ordered office and lab supplies. Assisted staff in other ways as requested.

Astra Zeneca, Waltham, MA January 2018 – September 2019

Executive Assistant/Administrative Coordinator

Supported three directors in Early Clinical Development and Quantitative Clinical Pharmacology. Heavy calendar management and international and domestic travel, expense reports. Partnered with Personal Assistants in the UK and Sweden to coordinate events across all three sites. Also provided coverage for administrative leaves, including scheduling meetings, travel, and completing expense reports for their managers when they were on leave. Partnered with HR to bring in candidates, coordinate all-day interviews. Onboarding of new employees. Additional projects as needed.

Temporary Positions ● March 2017 – January 2018

Flatley Discovery Lab LLC, Charlestown, MA ● June 2014 – March 2017

Operations Manager

Operations Manager – Ordered laboratory supplies, generated purchase orders, received purchases, oversaw Lab Manager, wrote office and laboratory policies, managed insurance documents for clinical trials.

Human Resources Manager

Managed medical, dental and LTD and STD insurance, maintained employee files, generated and submitted payroll reports to Accounting Department, scheduled and interviewed candidates, performed confidential HR-related duties as needed, work closely with VisaNow to procure work visas for international employees, counseled employees with HR issues.

Office Manager

Ordered office supplies, plan, scheduled and implemented meetings and company events, worked with landlord and cleaning staff to maintain cleanliness and safety of offices and laboratory, prepared expense reports for CEO.

Icosystem Corporation, Cambridge, MA ● March 2012 – February 2013

Executive Assistant to CEO and President and CTO

Provided executive administrative support to the Founder/CEO, and the President/CTO . Managed calendars, travel, expense reports. Maintained highly confidential files (contracts). Set up and prepared Board meetings. Attended meetings, prepared meeting notes and follow-up. Tracked sales leads

Brightstar Corp., Cambridge, MA (Contract position) ● September 2009 – May 2010

Executive Assistant / Office Manager

Provided 24/7 executive administrative support to President of International Supply Chain Solutions . Handled personal administrative support to President and Family . Managed calendar, travel, expense reports .

Handled extremely heavy international travel and meeting scheduling with Asia and Australia and Russia.

Managed procurement of visas for international travel for all staff

Planned on-site and off-site meetings and conferences for Executive staff, prepared PowerPoint presentations for Executive Staff. Set-up and preparation for Board of Directors Meetings, maintained highly confidential filing system

TransMolecular, Inc. Cambridge, MA ● August 2006 – April 2009

Executive Assistant to President & CEO / Office Manager

Provided administrative support to President, CEO, Vice President of Finance and personal administrative support to President & CEO and Family . Managed calendar, travel, and expense reports. Planned on-site and off-site meetings and conferences for Executive staff. Prepared PowerPoint presentations for Executive Staff and Scientific Staff . Set-up and prepared for Board of Directors meetings and arranged travel for Board Members. Maintained highly confidential filing system.

BIOGEN IDEC., Cambridge, MA ● August 2001 – September 2005

Senior Administrative Assistant - Customer and Partner Services

Provided administrative support for Senior Director, Customer and Partner Services, six Vice Presidents and Directors in Global Commercialization, Sales and Marketing Operations, and the Neurology sales force. Managed calendars and travel arrangements for up to six executives simultaneously using Lotus Notes. Built and maintained Commercial Steering Committee intranet website. Planned external meetings for Sales Force and Customer Service groups. Assisted in planning trade shows; coordinated booth, shipped collateral material. Designed and edited slide decks using PowerPoint. Prepared expense reports, tracked/distributed partner invoices and adverse event reports. Assisted in budget planning for Customer Service Department

Vantage Partners LLC., Cambridge, MA ● April 2000 – August 2001

Training Operations and Marketing Coordinator

Managed training calendar and coordinated logistics for Negotiations and Business Management training. Prepared contracts for trainers and clients. Prepared client proposals and followed up with significant interaction. Tracked client leads and maintained leads database . Coordinated direct mail projects. Planned events for clients and training staff; coordinated and staffed trade show booth (attended trade shows).

EPIX Medical, Cambridge, MA ● August 1998 – April 2000

Executive Assistant to Executive Vice President, Research and Development

Managed calendars and travel arrangements for four Research & Development Executives, elected Secretary of various research steering committees, maintained journals library, renewed all controlled substance and FDA related licenses, implemented new filing systems for references and revamped files

GTE Internetworking, Cambridge, MA ● July 1997 – August 1998

Executive Assistant - Network Centric Solutions

Provided administrative support to Executive Vice President and General Manager. Prepared PowerPoint presentations, planned and attended monthly off-site strategy meetings

Copley Pharmaceutical, Inc., Canton, MA ● May 1992 – May 1997

Executive Assistant - Scientific and Regulatory Affairs (1996-1997)

Provided administrative support to Executive Vice President of Scientific and Regulatory Affairs. Prepared slide decks using Aldus Persuasion and PowerPoint. Assisted in preparation of academic presentations. Implemented and maintained central scientific records. Supervised Regulatory Affairs Assistant. Received R&D security clearance

Marketing Assistant (1992-1996)

Developed marketing and sales material including collateral/product catalogue. Created and implemented advertising schedules and budgets. Served as liaison to media reps. Wrote and coordinated press releases for new product approvals

Prepared slide presentations for Investor Relations and Office of the President. Handled direct mail projects, planned internal and external events, and attended trade shows.

TECHNICAL SKILLS

Google Office Suite, Microsoft Office Suite, Oracle, Cognos, Concur, Video Conferencing, Web Casting, Yardi, Replicon

EDUCATION

Regis College, Weston, MA

Coursework towards Bachelor of Arts in Communications, Minor in Spanish

OTHER

Member, American Management Association

Completed Courses in Negotiations Skills, Time Management, Partnering with Your Boss

Notary Public

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