Office Manager Administrative Assistant

Carmel, NY ***** 914-***-**** *************@*****.*** . linkedin.com/in/laurie-anthony-06464217

Laurie J. Anthony

Summary of Qualifications

Skillful and dedicated Executive/Administrative Assistant/Office Manager for C-Level Executives with extensive experience in the coordination, planning and support of daily operations and administrative functions, gate-keeper mentality:

Computer savvy – Microsoft Systems, Word, Excel, PowerPoint, Outlook and Social Media. Working knowledge of QuickBooks, Banner and Jonas.

Demonstrated capacity to provide comprehensive support for executive level staff, including scheduling meetings, coordination of domestic and international travel, and effectively managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, marketing and business development efforts with budget requirements.

Adept at developing and maintaining detailed administrative and procedural process and reduce redundancy, improve accuracy, efficient and achievement of organizational objectives.

Highly focused and result-oriented, ability to identify goals and priorities and resolve issues in initial stages.

Impeccable oral/written communication skills.

Accounting/Finance – Daily accounting using Jonas program, worked closely with Sr. Accountants to ensure all accounts kept balanced.

Experience

3/2023-6/2024 Arborscape, Inc. Brewster, NY

Office Manager

AP/AR

Phones

Banking/Deposits

Billing/Invoicing with Quick Books

Create/Organize Property Maintenance Contracts

7/2022-1/2023 RIM Plumbing & Heating Supply, Inc. Ossining, NY

Accounting Administrator

AP/AR

Reconciliation

Phones

All inputting in Epicor System

3/2022-5/2022 Rosanna Bell, CPA Pleasantville, NY

Office Manager

●AP/AR

●Tax Returns - send and email

●Update client database in QuickBooks

●Invoicing

●All administrative duties to run office smoothly and supplies

11/2021-3/2022 Mavis Discount Tire Corporate Office (Temp) Millwood, NY

Accounts Payable Administrator – Inputting data into Sage and Dynamics 365 for Payments to Vendors

12/2020-6/30/2021 Santella Business Solutions Montrose, NY

Office Manager

●Maintain file system, set up new client records

●Answer and direct phone calls

●Collect/Prepare Tax Information to prepare Individual/Corporate Tax Returns

●Financial journal entries, inputting for Corporate Tax Returns

●Quarterly Sales Taxes and Payroll Taxes for Corporate Clients

5/2019-4/2020 Air Structures American Technologies, Inc. Rye Brook, NY

Sr. Administrative Assistant

●Answer Phones, Direct Calls

●Filing

●Presentations

●Prepare Manuals for Office and Client Distribution

●Travel Arrangements

●Designed Website

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Laurie Anthony

12/2017-4/2019 Noble Construction Management, Inc. Bedford Hills, NY

Office Manager

●Answered phones/inquiries

●Filing

●Accounts Payable/Receivable – QuickBooks

●All Account Reconciliation – bank, credit cards

●Invoicing Clients

●Update Subcontractor Records – licensing, insurance

1/2016-12/2017 NYC Brownstone Briarcliff Manor, NY_

Communications/Operations Director

●Answered all incoming emails/inquiries regarding current maintenance clients or potential construction jobs

●Maintained daily schedule for all work assignments for workers – Handyman, Construction and Maintenance

●Answered all incoming phone inquiries and handled any problems as the company’s liaison

●QuickBooks Invoicing – Accounts Payables/Receivables

●Payroll

03/2012-01/2016 Classic Westchester and Custom Staffing, Inc.- Temporary Long-Term Assignments Various locations

Administrator – New York Medical College

Administrative Assistant to Mercy College, Nursing Program Director

Administrative Assistant/Jr. Accountant to Westchester Country Club Controller & Membership Director

Administrator for the BioInc. Incubator Program

Assisted new Start Up companies with tour of facilities

Managed/Set Up all contacts with potential Start Up companies

Provided Administrative support for all companies renting space in facility

Collected Rent/Payments from Members

Phone/Mail coverage for companies

Solicit new business through Social Media

11/1997-09/2012 Continental Limousines Montrose, NY

Part Owner

Performed all aspects of daily office and administrative operations, heavy phone coverage and reservations

Responsible for increasing President’s efficiency by directing only top priority calls and decreasing interruptions

Heavy calendar scheduling

Processed corporate client proposals and contracts and wedding contracts

Accounts Payable/Receivables, QuickBooks

Responsible for all aspects of Marketing, including trade shows, event planning, wedding shows and brochure design layouts

Designed/implemented a successful Client Retention Program

Designed/Implemented a successful Employee Incentive Program

Additional Experience includes:

Pepsi Cola International: Administrative Assistant to Vice President and three (3) Finance Managers

Technicon Instruments Corp./Miles, Inc./Bayer Corporation: Executive Assistant to multiple Vice-Presidents

Education

Bachelor of Arts Business Marketing Management Pace University, Pleasantville, NY

Associate of Applied Science Secretarial Science Onondaga Community College, Syracuse, NY

Additional Licenses

New York State Notary Public

New York State Licensed Real Estate Agent, 2009-2011

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