Accounts Payable

Lorraine Hutra

***********@*****.*** * 917-***-**** * New York, N.Y.

www.linkedin.com/in/lorraine-hutra-new-york-city

Highly motivated and versatile accounts payable professional thorough and proactive. Focusing on quality and productivity, having a strong attention to detail, and maintaining superior client and vendor relationships. Identifying opportunities for improvement and implementing policies and procedures for the betterment of the company’s financial performance.

My multifaceted skill set includes having fluid knowledge of the accounts payable cycle – invoices, purchase orders, 3-way matching, coding, approvals, reconciling, and resolving discrepancies. Vendor maintenance, auditing, end-of-month accruals and support with reports. Dedicated supervisor/mentor, team management, leadership, and foster communication. Software: SAP, DDS. Microsoft Office (Word, Excel, VLOOKUP, Pivot Tables), SMARTSHEET, QuickBooks, TriNet, Expensify, Bill.com, Slack, and Zoom.

Professional Experience:

PUBLICIS GROUPE New York, N.Y. 10014

Accounts Payable Purchasing Analyst in SAP 2019 – Present - Hybrid

-Monitor A/P email box and SMARTSHEET– collective intake requests from 6 field offices.

-Generate purchase orders for multiple vendors and process invoice payments (DR & CR).

-Audit vendor invoices and receive authorizations through queries for on-line payments.

-Guide with coaching and mentoring fellow peers to achieve completion of tasks.

-Review WIP and end of month accruals reports and follow-up discrepancies to resolve.

Accounts Payable Client Production Billing Specialist in SAP

-Audited job requests; prepared production billing; developed job and estimate creation.

-Prepared reports for 4 media, pre-bill, job summary, billing list, TMS, EVB. Ran draft bills, reviewed T&E expenses, attached EVP’s, acquired missing back-up, submitted billing.

BDSENTIAL New York, N.Y. 10004

Executive Assistant and Financial Coordinator 2019 - 2019 - Hybrid

-Accounting, Finance, Legal: maintain all account files, a/p, a/r, invoicing, billing, expense reports, recorded data entry, processed data in Expensify and Bill.com, processed W-9’s and payroll through TriNet; and assisted Accountant with legal research.

-Office Administration: multiple calendar support, IT support, equipment, and software maintenance, vendor maintenance, filed contracts, building security and access, greeted and assisted all visitors and office staff, scheduled meetings, prepared conference rooms, reviewed company mail, scanned, stored all documents in the cloud files.

-Human Resources: policy review, hiring, on-boarding, termination, and exiting process.

-Tax Maintenance: assisted Accountant with filing reports, franchise tax, etc.

THE NEIGHBORHOOD SCHOOL (P.S. 363) New York, N.Y. 10009

V.P. Events and Fundraising: Operations Management 2014 - 2018 - Hybrid

-Assisted school treasurer with revenue and disbursement expenditures, prepared bank deposits (cash and checks) donations into the bank, bookkeeping and record-keeping.

-Prepared and distributed checks; recorded daily transactions i.e. checks and deposits to ledgers, reviewed P&L reports, and G&A budget expenses.

-Settled accounts and reconciled entries, followed-up invoices and reimbursements with the treasurer upon completion of services or purchases for events, tracking money.

-Coordinated heavy calendar schedules with administration upkept changes.

-Supervised / spearheaded 10 committees: scheduled, planned, organized, and lead monthly meetings. Built fundraising events: that included recruiting and managed project management of events for the non-profit organization from conception to completion.

BANK STREET HEAD START New York, N.Y. 10004

V.P. of the DAPC (Delegate Agency Parent Committee) 2012 - 2013 - Hybrid

-Ensured the required performance standards were followed as per DOE code.

-Organized monthly events for families to experience their child's first moments in school.

-Assisted in writing grants to fund-raise money for organization's required upkeep.

PUBLICIS GROUPE / RE: SOURCES INC. New York, N.Y. 10016

Client Financial Controls Supervisor 2000 - 2007 Onsite

-Supervised 12+ staff members: coached and mentored new policies and procedures regarding new system implementations, program functions. Organized and delegated assignments for cohesion of teamwork in the department.

-Researched and resolved a variety of routine internal and external inquiries and assisted auditors with financial reports.

-Security manager and gatekeeper for employee profiles for business units in DDS.

-Prepared financial statements, budgeting, forecasting, auditing, reconciling, month end-closing, and matched journal entries with bank transactions on the general ledger.

-Implemented policies and procedures for Sarbanes Oxley (SOX) Rules & Regulations – which consisted of compliance with government requirements ensuring proper financial information is maintained and applying GAAP principles.

Financial Analyst and Security Administrator

-Managed 7 divisions and 9 media: processed client and product set-up; matched station, publication, market, and vendor invoices, reconciled S&E entries in AS400 and Prism.

-Managed, maintained, and audited security access / gatekeeping in DDS for employees.

J. WALTER THOMPSON WORLDWIDE New York, N.Y. 10016

A/P Company Credit Card Accounts (American Express Coordinator) 1997 – 2000 - Onsite

-Received, processed, and reconciled billing statements for all employees-

AMERICAN EXPRESS corporate credit card holders.

-Reviewed and processed all T&E reports for all employees in 5 reginal offices.

Accounts Payable Vendor Maintenance / Accounts Payable Financial Analyst / Corporate Subscriptions Services

-Processed vendor forms and Federal ID forms.

-Reviewed and approved employee subscription orders and renewals for corrected verification and made required changes or processed cancellations.

EDUCATION:

Berkeley College, New York, New York

Bachelor’s Degree, B.A. in Management - Major in Management and Finance GPA 3.8

SKILLPATH: SEMINAR, New York, New York

Certificate: Excel at Managing and Supervising Employees

QuickBooks:

Certified Study – Technical Institute of America, New York, New York

Online for Accountants Certificate - 1.5 CPE credits

Online Core Recertification – 2 CPE credits

Contact this candidate