Data Entry Administrative Assistant

MICHELE JONES

New York, NY 917-***-**** ***************@*****.*** www.linkedin.com/in/michajones PROFESSIONAL EXPERIENCE

The TemPositions Group of Companies February 2022- Present Administrative Assistant/ Receptionist/ Operations Clerk/Data Entry (Various Temporary Assignments)

● Supported the operations manager with data entry and mailing projects at various city charter schools.

● Performed clerical duties such as filing, scanning, faxing, and shredding.

● Communicated with parents regarding students’ enrollment.

● Answered 25-30 inbound and outbound calls and redirected calls to appropriate departments.

● Act as the first contact for the school phone line, working to manage requests and questions that come in and ensuring that messages are provided promptly to the appropriate recipient/s

● Manage influx of student documents (e.g., signed report cards, family letters, doctor’s notes, etc.), organizing file drawers

● Performed clerical duties such as filing, scanning, faxing, and shredding.

● Positively interface with students and families daily

● Ensure the main office is continuously staffed, clean, and welcoming

● School supplies are well-stocked and replenished

● Copiers and office equipment are in good working order

● Assists with Creating flyers/notices to be sent home to families for school events, attendance reminders, etc.

● Conducts calls to families about compliance items related to medicals, lunch forms, and other necessary documents.

Event Staff/ Museum

● Entered and participant data onto the company database for various events.

● Checked and scanned visitor tickets.

● Provided visitors with event information and attractions.

● Meet and greet visitors and scan their COVID-19 vaccination cards. Lincoln Hospital, New York, NY April 2022 to October 2022 Clerical Assistant to Ambulatory Surgery and Gastroenterology Units (Temporary)

● Routine clerical responsibilities.

● Chart preparation for patient surgery.

● Using (the EPIC) system to access patient information, patient registration, and the ability to book and overbook follow-up appointments.

eTeam Inc. (American Express), New York, NY October 2019 to November 2019 Executive Assistant to General Counsel's Office (Temporary)

● Provided support to 3 attorneys and associates.

● Managed 20+s calls per day, screened incoming calls, and took detailed messages.

● Managed calendar, scheduled/organized meetings, conference room, and visitor log requests.

● Arranged domestic travel accommodations expense reports using CONCUR.

● Edit PowerPoint presentations and print materials for meetings. Solomon Page (Mizuho Securities), New York, NY February 2019 to June 2019 Executive Assistant to Equity Research (Temporary)

● Provided support to analysts and associates.

● Managed calendar, scheduled/organized meetings, conference room, and visitor log requests.

● Arranged domestic/international travel accommodations expense reports using CONCUR.

● Recorded all aspects of analyst marketing using IPREO. US Tech Solutions, New York, NY October 2018

Executive Assistant to COO of Global Operations (Morgan Stanley)

● Managed calendar, scheduled/organized meetings, conference room, and visitor log requests.

● Arranged domestic/international travel accommodations via the Concur System. Moodys Corporation, New York, NY May 2018

Executive Assistant to Managing Director, Global Head of Diversity & Inclusion (Temporary)

● Managed calendar, scheduled/organized meetings, and responded to conference room requests.

● Arranged domestic/international travel accommodation via the Concur System, T/E.

● Provided additional support to Direct Reports.

HSBC Bank, New York, NY August 2011 to December 2017 Sr. Administrative Assistant to US Head of RBWM/PB and US Head of Change Delivery FCC

● Managed calendar, scheduled/organized meetings, and set up conference/video calls.

● Arranged domestic/international travel accommodations for US Heads and Direct Reports via the American Express System.

● Prepared T/E reports for the US Heads and Direct Reports via the Buysmart System.

● Processed HR transactions through HR Direct.

● Delegated approver for time-off requests, T/E reports and Buysmart.

● Managed departmental onboarding of new hires, consultants, contractors, office space, equipment, technology, and security clearance.

● Managed special projects, including coordinated in-house and offsite events.

● Acted as the Business Continuity Liaison responsible for ensuring emergency procedures were current and accurate in case of emergency.

● Prepared materials for presentations/meetings, including photocopying, proofreading, and distribution Superior Staff Resources Inc., (New York Life), New York, NY February 2010 to July 2010 Administrative Assistant (Contract Assignment)

● Managed calendars for senior staff, scheduled appointments, set up conference calls, and organized meetings

● Screened incoming calls, took detailed messages, and acted as a liaison between the staff and outside vendors

● Prepared monthly expense reports for the Senior Staff

● Recorded, archived, and managed all personal /confidential files and documents

● Prepared and tracked purchase orders

● Maintained administrative tasks for different departments

● Managed a vast project to compile data into an Excel database EDUCATION

Cuyahoga Community College, Cleveland, OH

84 Credits toward an associate degree

John Adams High School

High School Diploma

Contact this candidate