Data Entry Admin Assistant

Jacqueline Hernandez

310-***-**** Long beach, Ca 90806 ********@*****.***

Summery

* ***** ** ********** ** a HR Admin Assistant. My strengths include being bilingual in English and spanish., proficient in Microsoft office, excel, outlook, secretarial and administrative office management., and excellent communication skills. I excel in development training and conflict resolution, possessing fine-tuned communication skills that support my natural teamwork mentality. I am seeking a position whereby I can utilize my relevant experience, natural skills, talents, and abilities to push to the next level and work towards achieving company goals. Specialized Skills

Microsoft Office, Kronos and NOVAtime, Paycom, QuickBooks, Time Rack Bilingual in English and Spanish verbal and written Work Experience

HR Direct services- HR Assistant/ Payroll June 2022- Current

● Perform payroll functions including timesheet review, data entry

● Process payroll including, benefit deductions, separation pay, direct deposit,retro, manual check, vacation, sick leave,and bounces

● Verify all pay statements during preview for accuracy and process adjustments if necessary

● Build and run custom reports from payroll system when necessary

● Assist with processing and distribution W-2 forms

● Create new invoices for hrs been processed

● Reconcile and audit all timesheet for error after manager approval and follow up if needed

● Coordinate posting and recruitment needed with the hiring manager. Follows established recruitment processes and ensures recruitment costs are within established budgets

● Coordinate and schedule employee interviews, administrative pre-employment test and verifies references

● Perform new employee orientation, process new hire paperwork & ensure all benefits are administered properly

● Maintain files manual and electronic, forms and database information associated with personnel, benefits, general information

● Coordinate employee relations issues with Human Resource Manager to affect prompt and appropriate resolution

● Conduct exit interviews & assist in termination of company employees as needed. Prepare and processes exit interview forms, notifies appropriate personnel of termination, and confirms that appropriate benefits information is provided to terminated employee

● Assistant in developing, implementing and maintenance of HR policies and procedures

● Act as a liaison between other departments, divisions and organizations

● Routinely audits employees files and employment law postings for accuracy

● Complete I-9 forms, verify I-9 documents and maintain I-9 files, conduct E-verify

● Perform customer service functions to employees questions and needs

● Daily check employee times to ensure accuracy. Trouble shoots clocks when needed

● Process leave of absence (FMLA)

● Produce and submit reports on general HR activities HR Direct Services- Onsite Manager May 2021- June 2022

● Daily check ins 1st & 2nd shift

● Attend daily meetings with operation managers to ensure following and future staff

● Screen, schedule, recruit, interview potential candidates

● Complete new hire paperwork with candidates who meet job expectations, accurately maintain employees’ files

● Provide managers with requested documents and reports

● Implement company culture, values, and polices

● Conduct daily safety walkthrough to prevent injuries

● Monthly safety meeting and training to ensure employees are well aware of safety hazards

● Investigate injuries when occurred and ensure employee receives medical treatment if needed

● Process weekly payroll using Kronos and NOVAtime up to 100 employees in a timely matter

● Maintain close contact with key principles to ensure highest level of satisfaction possible

● Schedule and attend job fairs, find creative proactive solutions to staff, and perform challenges.

● Learn in detail about various jobs to help assist branch It's Caliber- Recruiter October 2020 - May 2021

● Screening, recruiting, and interviewing potential employees

● Actively involved in recruiting and preparing job descriptions, posting ads.

● Coordinate and conduct interviews, new hires orientation, process new hires documents and other onboarding activities as needed.

● Filter employees' questions, and concerns and address them when HR isn’t available.

● Prepare offer letters and coordinate with hiring manager

● Prepare and maintain employees’ personnel files, records, and information accordingly

● Inform employees of company policies, procedures, and benefits

● Assisting with benefits open enrollment meetings and employee enrollment

● Coordinate company events (lunches, holiday events, etc.)

● Maintain company boards and employees phone directory and other company projects as needed.

● Conduct monthly employee general safety training, document and investigate workers comp claims for work related

● Participate in developing company and department goals and objectives

● Process and update payroll record, weekly process payroll on Paycom system Corn Maiden Foods - Receptionist July 2019- October 2020

● Answering phone calls, taking messages and/or relay callers to management

● Greet and assist any on-site guest/visitors

● Assist tasks in QuickBooks, Invoice recording and other data entry, generating and emailing reports, receipts, scanning, etc.

● Coordinate with staffing agency upon number of associates needed/arrival

● Daily check timecards, correct punches if needed

● Weekly Payroll process send to payroll department

● Distribute checks to employees

● Coordinate with Shipping and Receiving on any PO's

● Order office supply's Biweekly/ Monthly, Order supplies for office/conference room

● Help employees with any assistance as needed.

● Shipping Orders with FedEx and UPS corresponding labels on proper packages

● Maintain daily office/ lobby cleanliness, distribute daily incoming mail to corresponding California Seafood LLC – HR Assistant March 2017-July 2019

● Reviewed new employee applications and worked with supervisor to ensure proper credentials

● Support HR Managers in variable tasks.

● Provide administrative support to the Vice President

● Reviewed documents before submitting to appropriate departments.

● Performed general office work duties such as filing, scanning, and emailing

● Resolved issues regarding errors or missing information on any on-boarding documents

● Maintained quality documentation regarding I9’s and W-4s while keeping all confidential files secure

● Regular data entry into company software in order to communicate all details to the corporate office

● Processed up to 150 timecards for Payroll with Time Rack systems

● Correct people timecards for new hires

● Performed quality control when working with incoming product and assessed employee performance

● Created labels and labeled product appropriately for next step in their shipping process with external vendors

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