Executive Assistant Accounts Payable

OBJECTIVES

Committed and motivated Administrative/ Executive Assistant with exceptional

customer-relation and decision-making skills. Strong work ethic, professional demeanor, and great initiative. Over 30 years of experience supporting administrators and staff. Over 18 years of experience running corporate and family-owned business. Excellent computer, phone, and organizational skills. EDUCA TION

ANDERSON COUNTY HIGH SCHOOL

Graduated: June 1985

1984 Kentucky Governor’s Scholar Program- Centre College CENTRE COLLEGE

1985- 1986 Pre-Nursing

UNIVERSITY OF KENTUCKY, COLLEGE OF NURSING

Graduated: 1988 Bachelor of Science, Nursing

COLLEGE OF CENTRAL FLORIDA

Graduated: 1997 Bachelor of Arts, Early Childhood Education SKILLS

Advanced ability to manage daily office operations and maintain accurate records.

Excel within deadline-intensive environment, ensuring accurate and on- time completion of all duties.

Ability to “task switch”, as needed, and complete all work efficiently.

Perform regular telephone contact with customers/ clients/ members to make and confirm appointments and discuss status of accounts.

Create spreadsheets to improve management of accounts payable and receivable, and account reporting accuracy.

Proficient in bookkeeping and maintaining personnel and client files. STEPHANIE GILES- HUSSEY

10/24/2024

Address: 750 Whitlock Road

Richmond, KY 40475

Mobile: 606-***-****

Email: *********@*****.***

STEPHANIE GILES- HUSSEY

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Excel in attention to detail and communication, customer service, community organization (including fundraising) and compliance resolution.

Email marketing.

Organizing travel arrangements, including flights and hotel booking.

Payroll, including managing timesheets/cards and submitting/ inputting accurate data.

Manage accounts payable and receivable.

Skilled in the use of all Microsoft Office programs.

Experienced medical assistant.

Proficient in first aid treatment.

EXPERIENCE

EXECUTIVE ASSISTANT SOUTHERN KENTUCKY ECONOMIC

DEVELOPMENT AGENCY

JUNE 2015 – CURRENT

Assistant to the Executive Director. Accounts receivable and accounts payable for all entities under the umbrella organization of Southern Kentucky Economic Development Agency: Corbin Industrial Development Commission, Southern Kentucky Chamber of Commerce, Southeast Kentucky Industrial Development Authority and Corbin Tri- County Industrial Development Authority. Clerical duties include maintaining all records, including project and grant files, bookkeeping, board minutes, filing and phone. Conduct research for clients, as well as, potential business and industry. Create marketing materials and presentations. Track spending and maintain records on the industrial authority’s speculative building program. Coordinate new Chamber member events, i.e. grand openings and ribbon cutting ceremonies. Coordinate monthly Chamber membership luncheons. Maintain Chamber membership database. Maintain office, schedule meetings, order supplies. EXPERIENCE

ADMINISTRATIVE ASSISTANT PHILLIPS TREE EXPERTS, INC. JULY 2011 – APRIL 2015

Completed tabulations for weekly timesheets for 4 accounts, both for payroll submission and billing purposes. Completed invoicing for one account. Corporate credit card delegate for 19 employees- collect and organize receipts for each employee, enter data and submit expense reports for each. Created weekly billing spreadsheet for submission to home office. Employee reimbursements for cash expenses and cell phones. Ordering office supplies. Paid all bills, either with corporate credit card by phone, or submission of supplier payment authorization to home office. Collected and maintained an accurate record of outstanding payable invoices- allocated to the correct crew and contract. Answer phones, relay messages to management or general forepersons. Copy, fax, file, scan and keep office tidy. STEPHANIE GILES- HUSSEY

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EXPERIENCE

TEACHER/ RECEPTIONIST/ ASSISTANT/ SKILLS COACH

BEST BEHAVIOR/ NEW HORIZON ACADEMY FOR

EXCEPTIONAL STUDENTS

1998 – 2010

Educated special needs children in computer skills. Managed all activities related to the office. Answered phones, made appointments, organized contacts, organized fundraising activities for non-profit organization. Bookkeeping. Mailroom. Collected funds and donations for the school and allocated them appropriately. Typed reports. Assisted teachers and staff, both in the classroom and in the community, as needed. Created learning tools and visual prompts and aids. EXPERIENCE

OFFICE MANAGER MARK MYER HORSESHOEING

1991 – 2010

Completed all office duties for family-owned business: bookkeeping, manage accounts, billing, booking and confirming appointments, supplies, phone calls, travel details, advertising/ marketing and accounts payable. EXPERIENCE

REGISTERED NURSE NORTHSIDE PEDIATRICS

1990 – 1990

Assisted Pediatric Physician. Recorded height, weight, blood pressure, heart rate. Also worked in the lab, as needed, performing blood draws and collecting samples. EXPERIENCE

LEAD EKG TECHNICIAN KINGS DAUGHTERS MEMORIAL

HOSPITAL

1988 – 1990

Assisted Cardiologist and Internal Medicine Physicians. Worked in the Critical Care Unit, Emergency Room and on all floors. Attended patient needs.

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